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How to assign and reassign tasks in Outlook?

Author: Kelly Last Modified: 2013-11-12

It is easy to keep track of your work with the Tasks feature in Microsoft Outlook. Not only can you build tasks for yourself, but also create tasks for other people. Here is a guild to help you assign tasks to others in Outlook easily, and reassign received tasks as well.

Assign a new task to other people

Assign a built task to other people

Reassign tasks that other people assign to you

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arrow blue right bubbleAssign a new task to other people

If you need to create a new task and assign it to others immediately, you can follow these steps:

Step 1: Get into the Task Window and edit a new task.

You can click the Home > New Items > Task to get into the Task Window in Outlook 2010/2013.

You can click the File > New > Task to get into the Task Window in Outlook 2007.

Step 2: Click the Assign Task button in the Manage Task group under the Task tab in the Ribbon. See the following screen shot:

Step 3: Then the From box, To box and Send button appear above the Subject box. Just type names or email address in the To box.

Step 4: Click the Send button, and this new built task is assigned to the people whose email addresses you typed in the To box.


arrow blue right bubbleAssign a built task to other people

Supposing you have created a task already, but now you need to assign it to other people, how to deal with it? There are a double of methods to assign a built task in Outlook.

Method A: Right click the built task

First of all, click the Tasks in the navigation pane to display all tasks; secondly right click the built task you will assign, and then click the Assign Task item in the drop down menu. See the following screen shot:

Now you will get into the Task Window, please enter emails addresses in the To box, and click the Send button.

Note: the right clicking method works well in Microsoft Outlook 2007, 2010 and 2013.

Method B: reopen and edit the built task by double-clicking

The other method is to reopen the built task by double-clicking the built task, and then click the Assign Task button in the Manage Task group under the Task tab in the Ribbon. (See screen shot 1)

At last in the To box enter emails addresses of whom you will assign the built task to, and click the Send button.


arrow blue right bubbleReassign tasks that other people assign to you

You may receive a task before, and now you need to reassign this task to others, how? You can do it with following steps:
Step 1: Get the assigning email you received, and open it by double clicking.

Step 2: Now you get into a Task Window. See the following screen shot. Click the Assign Task button in the Manage Task group under Task Tab.

Step 3: In the To box, enter names or email addressed you will reassign the task to.

Step 4: Click the Send button.


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Comments (5)
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This comment was minimized by the moderator on the site
Hello, is there a limit of people assigned for one task?
Thanks in advance
This comment was minimized by the moderator on the site
How to assign task in Office 365, like we do in outlook 2010?
This comment was minimized by the moderator on the site
I have daily tasks setup to go through daily production work. While away on business I assign these tasks to someone else. When I return I have them reassign the task to me. The problem is that now whenever I complete these daily tasks it now sends emails to myself and the person I assigned them to. The emails are annoying, can I get rid of them? Or do I have to delete and re-setup all my daily tasks?
This comment was minimized by the moderator on the site
How to you assign a task to yourself FROM a contact? So I'm looking at Joe Smith - need to place a reminder/task to call him next week - I assign the task but goes to my "to-do" folder in tasks and doesn't pop up in my reminder window.
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When you reassign task that other people assigned to you, will the task originator be notified as to who is the "new" task owner? I've tested out with my manager, it showed in her sent files that it notified task creator but some reason, I did not received that notification.
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