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How to add and remove words in custom dictionary in Outlook?

Normally when you type a special name in an email message, for example the Kutools for Outlook, it will flag the spelling mistake of Kutools with wavy red line.

Microsoft Outlook won’t recognize special names and technical names, and mark the name and terms as spelling mistakes most of time until they are added to your custom dictionary. Here we will guide you to add and remove words in custom dictionary in outlook in advance, as well as add words to custom dictionary in outlook when composing an email message at ease.

Add and remove words in custom dictionary in Outlook 2010 / 2013

Add and remove words in custom dictionary in outlook 2007

Add words in custom dictionary when composing an email message

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arrow blue right bubbleAdd and remove words in custom dictionary in Outlook 2010 / 2013

Add special names and terms into the custom dictionary in outlook in advance, preventing marking them as spelling mistakes in your email messages.

Step 1: Click the File > Options.

Step 2: Click the Mail in the left bar.

Step 3: Click the Spelling and Autocorrect button in the Compose messages section.

Step 4: Click the Custom Dictionaries button in the Editor Options dialog box.

Step 5: Select and highlight the Custom.DIC (Default) in the Dictionary List box, and click the Edit Word List button.

Step 6: In the Word(s): box type the words you will add into your custom dictionary, and click Add button.

Delete words from dictionary: If you need to remove words from the custom dictionary, please select the words in the Dictionary: box, and then click the Delete button.

Step 7: Click OK buttons in each dialog box.


arrow blue right bubbleAdd and remove words in custom dictionary in outlook 2007

Please follow these steps to add and remove words in your custom dictionary in advance in Microsoft Outlook 2007.

Step 1: Click the Tools > Options.

Step 2: Click the Spelling and AutoCorrection button on the Spelling tab.

Step 3: Click the Proofing in the left bar of the Editor Options dialog box.

Step 4: Click the Custom Dictionaries button in the When correcting spelling in Microsoft Office programs section.

Then you will open the Custom Dictionaries dialog box, you can follow the same steps as those in Outlook 2010 to add and remove words from the custom dictionary.


arrow blue right bubbleAdd words in custom dictionary when composing an email message

In addition to adding words into custom dictionary in advance, you can also add words to your custom dictionary when you are composing an email message.

Step 1: Run the Spelling feature in Message Window:

  1. In Outlook 2010 / 2013, and in the new message dialog, click the Spelling & Grammar button in the Proofing group on the Review tab.
  2. In Outlook 2007, and in the new message dialog, click the Spelling button in the Proofing group on the Message tab
  3. Pressing the F7 key in Outlook 2007, 2010, or 2013.

Step 2: In the Spelling and Grammar: English (U.S.) dialog box, click the Add to Dictionary button.

Step 3: Now a prompt dialog pops up to tell you the success of adding words, please click OK to close it.

It’s alternative to right click the words with wavy red line, and click the Add to Dictionary item in the right-click menu.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
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  • To post as a guest, your comment is unpublished.
    Marie Pauline · 1 years ago
    I am using Outlook 2013 and followed yor instructions to add a city but i did not succeed. Please help
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    Trisha Wiggin-Fausnaugh · 2 years ago
    Outlook has started auto-correcting my email address to a misspelled version when anyone in the company (including me) types in my address in the body of the message - it adds a g at the end of my name. It just started happening a couple months ago. I've tried these instructions but the misspelled name isn't in these dictionaries. How can I get it to stop doing this?
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    Noreen · 2 years ago
    This was Awesome thank you ! I have been trying for months and then thought let me check Google. Whalla! I just love google.....
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    CMR · 2 years ago
    Excellent instructions but did not solve my problem. I want to delete "German" from the dictionary because it should always be spelled "Germán" with an accent. How do I delete the non-accented option?
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    Tanja · 2 years ago
    MICROSOFT 2016 DOES NOT EVEN RECOGNISE THE MOST BASIC WORDS AS CORRECT

    i HAVE TRIED EVERYTHING PLEASES HELP
    • To post as a guest, your comment is unpublished.
      Noreen · 2 years ago
      Make sure you have all items under spelling and auto correct checked except (Enforce accented uppercase in French) then click on dictionaries add check CUSTOM.DIC make sure the other one is unchecked and you will be good to go .
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    Hallic Smoke · 2 years ago
    Hi,

    Thanks for the great information and i was struggling all the time. But not any more, this one sorted my problem. Thanks heaps for the step by step screenshot explanation so that i did it in seconds....

    Thanks
    Hallic
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    Rose · 3 years ago
    Great step by step instructions but it don't work...work for an EHR company and want to add that because both Word and Outlook autocorrect which drives me crazy and can lead to really bad communication if I am not careful. Any words of advice??
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      Brenda · 2 years ago
      I feel your pain, as it changes EHR to her all the time. but finally figured out how to do it: file, options, Spelling and Autocorrect, AutoCorrect Options, Replace ehr with EHR, OK. It will ask you if you want to change as ehr was to be replaced with her, say yes.
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    Jean · 4 years ago
    This was very helpful and the instructions with the screen prints was easy to follow.
    Thanks,
    Jean