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How to define and change working hours / days / week in Outlook?

In Microsoft Outlook, the normal schedule time is from Monday to Friday every week and from 8:00 am to 5:00 p.m. every weekday by default. This schedule time is fit for most of users.

However, in some cases you may work in shifts, or you have to work on Saturday and Sunday. Of course you can drag the scrollbars and show the working period that fits for you every time.

Here we will provide you with a trick to change the working hours and working week in Microsoft Outlook easily, which let Microsoft Outlook show your workings hours and weekdays automatically without dragging the scrollbars.

Change working hours and working week in Outlook 2010 and 2013

Change working hours and working week in Outlook 2007

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arrow blue right bubbleChange working hours and working week in Outlook 2010 and 2013

The first part is to show you the way to change working hours and working week in Microsoft Outlook 2010 and 2013.

Step 1: Click the File > Options.

Step 2: In the Outlook Options dialog box, please click the Calendar in the left bar.

Step 3: Go to the Work time section:

Change working hours

To change the working hours, please change the time in the Start time: box and End time: box.

For example, your working hours are from 1:00 p.m. to 10: 00 p.m., please select 1:00 p.m. in the Start time: box, and select 10:00 p.m. in the End time: box.

Change working week

To change the working week, please check the weekdays you work on, and uncheck the weekdays you do not work on in the Work week section.

Let’s say your working days are Monday, Wednesday, and Friday, please check the Mon., Wed, and Fri., and uncheck the Sun, True, Thu, and Sat.

Step 4: Click the OK button.

Then when you click the Calendar in the Navigation Pane, it will show your working hours and working week automatically. See the following screen shot:

Note: The custom working hours and working week will display automatically, when you are viewing your calendar in the View Mode of Day, Work Week, or Schedule View.


arrow blue right bubbleChange working hours and working week in Outlook 2007

In Microsoft Outlook 2007’s classic view, you can change the working hours and working week with following steps:

Step 1: Click the Tools > Options.

Step 2: In the Options dialog box, please click the Calendar Options button on the Preference tab.

Step 3: In the Calendar Options dialog box, go to the Calendar work week section, you can change the working hours and working week with the same method we talked about in Outlook 2010.

Step 4: Click OK buttons in each dialog box.


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  • To post as a guest, your comment is unpublished.
    Kate · 1 years ago
    I work from 5am to 1:15pm I cannot find where it is possible to change the time on the work time to 15 minute increments
  • To post as a guest, your comment is unpublished.
    Crystal · 1 years ago
    Is it possible to set a calendar shift for 3:00 PM to 3:00 AM?

    Also, when printing the calendar, can you change the work hours on the trifold style?
  • To post as a guest, your comment is unpublished.
    kim · 1 years ago
    I work 2 different sets of hours in a week, how can I set that?
  • To post as a guest, your comment is unpublished.
    nickash · 2 years ago
    how to set work start time: 09:00PM and End Time: 6:00AM
  • To post as a guest, your comment is unpublished.
    Pasi · 3 years ago
    How to set in shared calendar the time limits so that other users can not make appointment outside of 'working hours" ?
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    kafell · 5 years ago
    I am working in two periods,
    one that is from 8:30 to 11:30 summer - 8:00 to 11:30 other sessions (spring winter fall)
    another that is from 4:00 to 9:00
    how can I set those times in office 365 outlook webapp
    because i can see only one period
    best regards