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How to insert and view a ruler in Outlook?

Author Kelly Last modified

In Microsoft Word, a ruler appears above the editing area by default, aiding in the measurement of indents and spacing. Did you know you can also access a similar ruler in Microsoft Outlook? Outlook's email editor shares many features with Word, including the ability to display a ruler. This guide will show you how to easily insert and view the ruler in Outlook, enhancing your ability to format emails precisely.

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Insert and view the ruler in Outlook

Insert and view the ruler in Outlook

In Microsoft Outlook, the ruler button is hidden. If you need to view the ruler, it is required to add this button to the Quick Access Toolbar first.

Step 1: Create a new email message by clicking the New Email button in the New group on the Home tab.

Step 2: Open the Outlook Options dialog box by clicking File > Options.

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Step 3: In the Outlook Options dialog box, click the Quick Access Toolbar in the left bar.

Step 4: In the Choose commands from: box, please select the All Commands.

Step 5: Find out and select the Ruler item in the commands list.

Step 6: Click the Add button.

Step 7: Click the OK button.

Then the Ruler button is added to the Quick Access Toolbar in the Message window. See the following screenshot:

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Step 8: Click the Ruler button, and then the ruler appears between the message header and message body at once.

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