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How to insert and view ruler in Outlook?

By default a ruler shows above the editing area in Microsoft Word, which helps you measure the indents or spacing easily. See the following screen shot:

Actually you can insert and view such a ruler in Microsoft Outlook too, which has similar editor as that in Microsoft Word. Here we will show you how to insert and view ruler in Microsoft Outlook easily.

Insert and view the ruler in outlook 2007 and 2010

Insert and view the ruler in Outlook 2013

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arrow blue right bubbleInsert and view the ruler in outlook 2007 and 2010

If you are using Microsoft Outlook 2007 or 2010, it is quite easy to show or hide the ruler in the Message window. And you can do it as following:

Step 1: Create a new email message:

  • In Outlook 2007, click the File > New > Mail Message.
  • In Outlook 2010, please click the New Email button in the New group on the Home tab.

Step 2: Click the Ruler button at the top of vertical scroll bar in the Message window. See the following screen shot:

Then the ruler displays between the message header and message body immediately. See the following screen shot:


arrow blue right bubbleInsert and view the ruler in Outlook 2013

In Microsoft Outlook 2013 the ruler button is hidden. If you need to view the ruler, it is required to add this button into the Quick Access Toolbar firstly.

Step 1: Create a new email message with clicking the New Email button in the New group on the Home tab.

Step 2: Open the Outlook Options dialog box with clicking the File > Options.

Step 3: In the Outlook Options dialog box, click the Quick Access Toolbar in the left bar.

Step 4: In the Choose commands from: box, please select the All Commands.

Step 5: Find out and select the Ruler item in the commands list.

Step 6: Click the Add button.

Step 7: Click the OK button.

Then the Ruler button is added at the Quick Access Toolbar in the Message window. See the following screen shot:

Step 8: Click the Ruler button, and then the ruler appears between the message header and message body at once.


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  • To post as a guest, your comment is unpublished.
    Daniel · 7 months ago
    I've installed the ruler in my Outlook 2016. But it only has one 'arrow' (bottom one), not two (top and bottom) like in Word. Any advive?
  • To post as a guest, your comment is unpublished.
    Geetha · 1 years ago
    superb got what i need
  • To post as a guest, your comment is unpublished.
    John · 2 years ago
    Searched for what i wanted and got it just as i wanted! Perfecto!
  • To post as a guest, your comment is unpublished.
    Vaijayanti · 4 years ago
    Thanks.. Exact information.
  • To post as a guest, your comment is unpublished.
    MrBCut · 5 years ago
    For outlook 2013, if you don't see "Ruler" when you are on the Quick Access Toolbar step, in the Choose commands from pulldown, select "All Commands" and its there in the list