How to import and export rules in Outlook?
If you've set up rules in Outlook on one computer and want to replicate these settings on another, or if you wish to import rules shared by colleagues or friends, how can you efficiently transfer these settings? This article will guide you through the process of exporting rules from Microsoft Outlook into an independent .rwz file, and then detail how to import these .rwz files back into Outlook on any computer.
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The following steps will walk you through importing and exporting the rules in Microsoft Outlook.
Step 1: Shift to the Mail view by clicking the Mail in the Navigation Pane.
Step 2: Open the Rules and Alerts dialog box:
Click Rules > Manage Rules & Alerts in the Move group on the Home tab.
Step 3: Click the Options on the E-mail Rules tab. See the following screenshot:
Step 4: Now the Options dialog box will come out, click Export Rules | Import Rules to continue exporting rules or importing rules.
Export rules from Microsoft Outlook
If you need to export rules from Microsoft Outlook, please click the Export Rules button in the Options dialog box.
Then in the Save Exported Rules dialog box, open a folder to save the exported file first; secondly enter a name for the exported file in the File name: box, and last click the Save button.
Import rules into Microsoft Outlook
If you want to import rules into Microsoft Outlook, please click the Import Rules button in the Options dialog box.
And then in the Import Rules dialog box, firstly find out and select a .rwz file, and then click the Open button.
Step 5: Click the OK buttons in each dialog box.
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