How to automatically categorize calendar appointments in Outlook?

For many Outlook users, they tend to categorize their calendar appointments with different colors. For example, all the appointments with a word “training” in the subject line will be turned “Blue”, and all the appointments with words “Sales meeting” will be turned “Green”, and so on. It is painful to categorize them manually one by one. Fortunately, Outlook provides us with a rule of automatically categorizing calendar appointments. Please look at the following tutorial.

Auto categorize calendar appointments in Outlook

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Auto categorize calendar appointments in Outlook

Calendar option.

Calendar view, please click View > View Settings, in Outlook 2010 and 2013.

Advanced View Settings: Calendar dialog (Customize View: Day/Week/Month dialog in Outlook 2007), click Conditional Formatting button (Automatic Formatting in Outlook 2007).

Add button to create a new rule. Type a name for the rule in the Name field. Choose a color for the rule in the Color drop-down list (here I choose the purple color). Then click Condition button. See screenshot:

Filter dialog, please type the word(s) that you want to search for categorizing in the Search for the word(s) field. Then select subject field only from the In: drop-down list and click OK.

OK twice to close the dialogs.

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