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How to change the default appointment length in Outlook?

By default, when you create new appointments or meetings for a day or a week, the appointment length or meeting duration in Outlook is 30 minutes with the start time and the end time as following screenshot shown. If your appointment length or meeting duration is not 30 minutes per time, do you want to change the default appointment length for your needs? With this tutorial, you can easily change the default appointment length in Outlook.

Change the default appointment length in Outlook

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arrow blue right bubbleChange the default appointment length in Outlook

In Outlook, you can change the default appointment length as follows.

1. Shift to the Calendar view by clicking Calendar in the Navigation Pane.

2. Then click View > View Settings in Outlook 2010/2013.

In Outlook 2007, please click View > Current View > Customize Current View. See screenshot:

3. In the Advanced View Settings: Calendar dialog (Customize View: Date/Week/Month dialog in Outlook 2007), please click Other Settings. See screenshot:

4. When the Format Day/Week/Month View dialog popping up, select the appointment or meeting time length from the Time scale drop-down list. And then click OK button.

5. Click OK in the following dialog. And now the appointment length is changed to the time scale you have configured immediately. See screenshot:

Note: The changes of the time scale cannot work in the Month view.

Besides the above method, you can also change the appointment length or meeting duration by clicking View > Time Scale. And then select the time scale for your own needs.


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  • To post as a guest, your comment is unpublished.
    Dale Bradbury · 4 months ago
    Unfortunately I can't change to 25 mins > google calendar would allow this and is very useful for defining multiple end to end meetings, allowing 5 minutes per half hour as gap to get from one to another.
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    Gene · 8 months ago
    Actually, in Outlook 2013/2016/365 if you go to "Options" - "Calendar" -"Calendar options" - "Default duration for new appointments and meetings" field - you can just simply toggle/choose between 30 minutes and up to 2 hrs ( in increments of 30 minutes).
  • To post as a guest, your comment is unpublished.
    Johannes · 1 years ago
    Hi, unfortunatly this solution doesn't work with Outlook 2016 for Mac. Do you know any solution for Outlook for Mac?
  • To post as a guest, your comment is unpublished.
    Gaurav Khurana · 2 years ago
    Hey thats what we call a perfect blog. Very well explained with images
  • To post as a guest, your comment is unpublished.
    Gitte · 2 years ago
    I want to change the default duration of an appointment to 1 hour, but I do not want to change the time scale of the calendar. Can that be done?
    • To post as a guest, your comment is unpublished.
      Peter Obel · 2 years ago
      Hi Gitte,

      There are two ways to that. One way via VBA where you program your own form (search for 50 minute meeting VBA), or via this add-in:
      http://4minutes.ecomerc.com

      Regards

      Peter

      Disclosure:
      I am the developer of the add-in 4 Minutes (OML)

      [quote name="Gitte"]I want to change the default duration of an appointment to 1 hour, but I do not want to change the time scale of the calendar. Can that be done?[/quote]
      • To post as a guest, your comment is unpublished.
        Fredrik · 2 years ago
        I'm amazed that this is not already implemented in Outlook. Maybe Microsoft is secretly working on some sort of teleport gizmo so that you can come in time to the next meeting without having to leave early. (That workaround also implies toilets and coffee-machines in all meeting rooms).
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    Brenna · 3 years ago
    And I am interested in changing it to 25 minutes, so people have time to get between meetings. How can I change the default to 25 minutes?
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    Kay · 3 years ago
    I want to change time scale to 20 minutes, but that is not an option from the drop-down list. How can I do this?