Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to delete email messages (items) permanently in Outlook?

As you know, when you delete an email message from the Inbox folder, this message is not removed permanently, and you can find it in the Delete Items folder. If you want to remove this message permanently, you have to delete it from the Delete Items folder again. It sounds tedious! Actually, there are several tricks to delete email messages or items permanently in Microsoft Outlook.

Permanently delete email messages from Inbox folder with shortcuts

Permanently delete email messages from Inbox folder with AutoArchive

Permanently delete email messages from the Delete Items folder

Permanently remove all deleted items in Outlook

Quickly Search and delete duplicate emails in Outlook

With Kutools for Outlook’s Duplicate Emails feature, you can quickly find and delete them from multiple mail folders, or find and delete all duplicates from the selected ones with two clicks in Outlook. Click for 60-day free trial without limitation!
ad delete duplicate emails kto 9.50

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

arrow blue right bubblePermanently delete email messages from Inbox folder with shortcuts

You can permanently delete email messages from the Inbox folder easily.

1. Open the Inbox folder, select to highlight the email messages in the Inbox folder that you will delete permanently, and press the Shift + Delete keys at the same time.

2. In a pop-up warning dialog box, click the Yes button. Then all selected email messages in the Inbox folder are deleted permanently.
doc delete permanently 1

Note:
(1) This method can also be used to permanently delete email messages from other folders, such as Sent Items folder, Drafts folder, Outbox folder, etc.
(2) Holding the Shift key, you can select multiple adjacent email messages with clicking the first email message and the last one.
(3) Holding the Ctrl key, you can select multiple nonadjacent email messages with clicking each one separately.


arrow blue right bubblePermanently delete old emails/items from Inbox folder with AutoArchive

This method will guide you to archive old emails from the Inbox folder with the AutoArchive feature, which can permanently delete old emails automatically.

1. On the Navigation Pane, right click the Inbox folder, and select Properties from the context menu. See screenshot:

2. In the opening Inbox Properties dialog box, go to the AutoArchive tab, and do as follows: (1) Check the Archive this folder using these settings option; (2) Define the old email as you need, such as 3 months; (3) Check the Permanently delete old items option.

3. Click the OK button to save the settings.
From now on, it will automatically and permanently delete emails/items older than the defined time period from the Inbox folder.

Note: This method can also automatically and permanently delete old emails/items from other folders, such as Sent Items folder, Calendar folders, etc.


arrow blue right bubblePermanently delete email messages in the Delete Items folder

If you have deleted many email messages before, you can permanently remove these deleted email messages from the Delete Items folder quickly.

1. In the Navigation pane, right click the Delete Items folder, and click the Empty Folder in the right-clicking menu.

2. A warning dialog box comes out. Just click the Yes button to exit this dialog box.

Then all deleted email messages are permanently removed from the Microsoft Outlook at once.

Note: If the Deleted items folder includes subfolders, after clicking Yes button in the warning dialog box, all items in the Deleted items folder will be removed including the subfolders.


arrow blue right bubblePermanently remove all deleted items in Outlook

There is an alternative method to permanently remove all deleted items from Microsoft Outlook immediately. You can do it as following:

1. Open the Mailbox Cleanup dialog box:
A. If you are using Outlook 2007, please click the Tools > Empty "Delete Items" Folder.
B. If you are using Outlook 2010 or later versions, please click the File > Info > Cleanup Tools > Empty Delete Items Folder.

2. In the pop-up warning dialog box, just click the Yes button to close it.

Then everything in the Delete items folder will be permanently removed in a minute. 

Note: If the Deleted items folder includes subfolders, after clicking Yes button in the warning dialog box, all items in the Deleted items folder will be removed including the subfolders.

 

Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Luz Villarreal · 9 months ago
    i continue to receive messages that will restore permanently deleted emails how can i stop anyone from restoring my emails?
  • To post as a guest, your comment is unpublished.
    Dan D · 1 years ago
    I want to turn off purge from my email account, Outlook 2010. When a message gets deleted it is not going to my deleted items it is being purged and can't be recovered. How do I turn off the purge option?
  • To post as a guest, your comment is unpublished.
    David Louis Molnar · 1 years ago
    I like the shift delete move to delete msgs, but they do not permanently delete the emails as I would love. They go somewhere in space and I have to now select "permanently" deleted emails one at a time and hit purge to get rid of them. Why not a setting to do a single action that really, really, permanently deletes emails.
    • To post as a guest, your comment is unpublished.
      Tang Kelly · 1 years ago
      Hi David,
      Which version of Outlook are you using now? The Outlook updates frequently, and the features vary based on Outlook versions.
  • To post as a guest, your comment is unpublished.
    Marianne Kaelberer · 1 years ago
    When I delete empty folders, they return after a few minutes. I have numerous folders that I need to delete. I have a mess! Please advise. Marianne
  • To post as a guest, your comment is unpublished.
    Eileen · 2 years ago
    My outlook is 1995 to2003, I can not find advice how to permanently delete my e-mails, the problem I am having is when I delete my inbox to deleted items, when I press send/ recieve I am getting some old e-mails that I have deleted coming back through with the new ones, could someone please tell me what to do to rectify the problem. Thankyou
    • To post as a guest, your comment is unpublished.
      L F · 2 years ago
      as i studied the issue i think i now understand how it works and hopefully the solution for it, as follows (if you have a gmail account connected to your outlook): when you first set up outlook it will put a setting that when you delete an item it should move it to the Deleted items folder on the server. but the problem is that gmail has long changed its Deleted items-recycle folder to folder called BIN. so because of this it happaned that when you set up outlook it added-created to gmail list of folders a folder called Deleted items what in fact does nothing but store emails as the Important folder for example. so now if you really want to delete an email you have to move it to the Bin folder by right clicking the item > move to > select folder, onence moved go to Bin folder, Shift delete and than finaly wil be gone forever. and you should change setting that when deleting should automatically move to Bin folder rather than Deleted items folder, you do this by going to File > Accounts setting > Email > Change > More settings > Deleted items, select Bin folder, ok etc, and now you shold be done.
      The same idea is with sent email where in outlook is called Sent items when in gmail is called Sent mail and because of this creates double sent copys.