How to view or group email messages by subjects in Outlook?
Messages are arranged by date initially in Microsoft Outlook. What if sorting or grouping all email messages by subjects, so that you can view all messages with same subjects at a glance? Here we will talk about how to sort, group and view all email messages by subjects in Microsoft Outlook.
Sort and arrange email messages by subjects in Outlook
Group email messages by subjects in Outlook
Sort and arrange email messages by subjects in Outlook
There are two tricks to sort and arrange email messages by subjects.
Method A:
The first method will guide you to sort and arrange messages by subjects with changing the arrangement pattern in Ribbon or menus.
Step 1: Click to open a mail folder in the Navigation Pane, which you will sort messages by subject in.
Step 2: Change the arrangement pattern:
- In Outlook 2007, click "View" > "Arranged by" > "Subjects".
- In Outlook 2010 and 2013, click "Subject" in the "Arrangement" group on the "View" tab.
Method B:
This is an alternative trick to change the arrangement pattern in the mail list.
Click to open a mail folder in the Navigation Pane. Then, at the top of mail list and under the Search box, click the text of "By Date", and then click "Subject" in the drop-down menu.
Note: You may see text like "By Date" or "Arrange By: Date", depending on your current arrangement pattern.
Then all email messages in the selected folder will be sorted and arranged by subjects immediately.
Group email messages by subjects in Outlook
This section will show you steps about customizing view settings and grouping all email messages by subjects automatically.
Step 1: Click to open a mail folder which you will group email messages by subjects in.
Step 2: Open the Advanced View Settings dialog box:
- In Outlook 2007, click "View" > "Current View" > "Customize Current View".
- In Outlook 2010 and 2013, click "View Settings" on the "View" tab.
Step 3: In the new dialog box, click the "Group By" button.
Step 4: In the Group By dialog box:
- Uncheck "Automatically group according to arrangement".
- Select "Subject" in the "Group items by" dropdown list.
Step 5: Click all "OK" buttons to apply the grouping.
Now, all email messages in the opened mail folder are grouped by subjects automatically.
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