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How to view or group email messages by subjects in Outlook?

Author: Kelly Last Modified: 2014-03-26

Messages are arranged by date initially in Microsoft Outlook. What if sorting or grouping all email messages by subjects, so that you can view all messages with same subjects at a glance? Here we will talk about how to sort, group and view all email messages by subjects in Microsoft Outlook.

Sort and arrange email messages by subjects in Outlook

Group email messages by subjects in Outlook

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arrow blue right bubbleSort and arrange email messages by subjects in Outlook

There are two tricks to sort and arrange email messages by subjects.

Method A:

The first method will guide you to sort and arrange messages by subjects with changing the arrangement pattern in Ribbon or menus.

Step 1: Click to open a mail folder in the Navigation Pane, which you will sort messages by subject in.

Step 2: Change the arrangement pattern:

  1. In Outlook 2007, please click the View > Arranged by > Subjects.
  2. In Outlook 2010 and 2013, please click the Subject in the Arrangement group on the View tab. See the following screen shot:

Method B:

There is an alternative trick to change the arrangement pattern in the mail list.

Firstly, click to open a mail folder in the Navigation Pane, where you will sort messages by subject.

Secondly, at the top of mail list and under the Search box, click the text of By Date, and then click the Subject in the drop down menu. See the following screen shot:

Note: Normally you will see the text of By Date (or Arrange By: Date) at the top of mail list and under the Search box, or other similar text depended on the arrangement patterns.

 

Then all email messages in the selected folder will be sorted and arranged by subjects immediately.


arrow blue right bubbleGroup email messages by subjects in Outlook

This section will show you steps about customizing view settings, and grouping all email messages by subjects automatically.

Step 1: Click to open a mail folder which you will group email messages by subjects in.

Step 2: Open the Advanced View Settings dialog box:

  • In Outlook 2007, please click the View > Current View > Customize Current View.
  • In Outlook 2010 and 2013, please click the View Settings button on the View tab;

Step 3: In the new dialog box, please click the Group By button.

Step 4: In the Group By dialog box:

  • Uncheck the option of Automatically group according to arrangement.
  • Click the Group items by box, and select the Subject in the drop down list.

Step 5: Click all OK buttons in each dialog box.

Till to now, all email messages in the opened mail folder have been grouped by subjects automatically.


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Comments (7)
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This comment was minimized by the moderator on the site
View > check the box that says "Show as Conversations"
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How do I group by Subject and sort by date at the same time? I want all emails threads of the same subject to group together, AND sort newest on top and oldest on bottom. I swear I did this before in another office life before covid. Now I cant seem to replicate. Please Help!!
This comment was minimized by the moderator on the site
View > check the box that says "Show as Conversations"
This comment was minimized by the moderator on the site
How do I group emails or conversations with a keywork in the subject
This comment was minimized by the moderator on the site
Hi there,

You can search for the keyword first in your inbox, then press Ctrl + A to select all the messages with the keyword, and then right-click on any of the selected messags, and select Categerize to categorize them, or select Move to move them to a specific folder.

Amanda
This comment was minimized by the moderator on the site
I have created a group "GEETA BHAWAN DERBY DEVOTEES" I have been trying to send a message by E-MAIL. The message sent. My E-mail is sagar35@outlook.com

Sagar 37361@outlook.com

Vidyasagar.sharma@btinternet.com
This comment was minimized by the moderator on the site
I have created a group "GEETA BHAWAN DERBY Devotees, I have been trying to sent an Email to all the group members.
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