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How to insert picture from scanner in Outlook email message?

It is easy to insert the picture from computer to the email body, but if you want to insert the scanned image to email quickly and directly, how could you do? Actually, Microsoft Outlook 2007 and 2010 provide you with a function of inserting pictures from scanner or camera in Outlook email message. In the following tutorial, you will learn how to insert pictures from scanner or camera in Outlook email message.

Insert picture from scanner with Microsoft Clip Organizer

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arrow blue right bubbleInsert picture from scanner with Microsoft Clip Organizer

In Outlook 2007 and 2010, you can directly store the scanned images in Microsoft Clip Organizer and then insert them to the email message.

1. Open the Microsoft Clip Organizer.

In Outlook 2007, create a new email message, and then click Insert > Clip Art. See screenshot:

Note: You need to get into the email body to activate the Clip Art.

When the Clip Art Pane displays on the right of the Outlook window, please click Organize clips.

In Outlook 2010, the Organize clips was removed from the Clip Art pane. You need to open it by clicking Start > All Programs > Microsoft Office > Microsoft Office 2010 Tools > Microsoft Clip Organizer. See screenshot:

2. Then the Favorites – Microsoft Clip Organizer dialog pops up. Please click File > Add Clips to Organizer > From Scanner or Camera.

3. In the Insert Picture from Scanner or Camera dialog, select the available scanner under Device. And then click Insert button.

Note: You should start with your scanner prepared and the picture already located on the scanner glass.

4. Now a progress bar is showing in the bottom left corner of the dialog. Please wait until the progress bar finish.

5. After scanning task, then get into the scanner with clicking on it, and you will find the scanned image staying inside.

6. Now the scanned image was stored in the Microsoft Clip Organizer. For easily find it from the Organizer, you need to give it some keywords. Right-clicking the image and then click Edit Keywords from the right-clicking menu.

7. In the Keywords dialog, type a name for the Caption; and then select keywords under Keywords for current clip. Finally click OK button.

8. Now, start to insert scanned image. In a new email message window, please click Insert > Clip Art. In the Clip Art pane, type the name you have saved for the Caption in the above step 7 in the Search for textbox, and then click Go. Then the image will be listed in the pane, double click it to insert to the email body.

Note: The Microsoft Clip Organizer feature is no longer existing in the Outlook 2013.


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