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How to mark calendar appointment as private in Outlook?

Author Siluvia Last modified

If you are using an Exchange account and sharing its calendar with others in Outlook, all your calendar information will be visible to them. But if there are some private appointments you don’t want others to see, what can you do? Actually, you can mark these appointments as private to prevent others from reading them. The following article shows how to mark calendar appointments as private.

Mark calendar appointment or meeting as private in Outlook


Mark calendar appointment or meeting as private in Outlook

1. Switch to the Calendar view by clicking "Calendar" in the Navigation Pane.

2. In the Calendar Navigation Pane, check your Exchange calendar box under "My Calendars". See screenshot:

the Calendar Navigation Pane

3. In Outlook 2010 and 2013, create a new appointment by clicking "Home" > "New Appointment".

the New Appointment option

Note: If you want to mark an existing appointment as private, double-click to open it.

4. In the Appointment dialog, enter the appointment details as needed.

the Appointment dialog

5. Click "Private" in the "Tags" group under the "Appointment" tab. See screenshot:

the Private button

6. Click "Save & Close" to save the appointment.

7. When others view your shared calendar, your private appointment or meeting will be hidden, and it will appear as shown in the screenshot below:

result

Notes:

1. Don’t exclusively rely on the Private setting—if a person has read permission, they may still access appointment content programmatically.

2. Avoid granting Read permissions to people you don’t trust.


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