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How to print envelopes from Outlook selected contacts?

Author Siluvia Last modified

With the Outlook "Mail Merge" feature, you can easily create envelopes with Outlook selected contacts' information and then print them all at once from the Word application. Please look at the following tutorial for more details.

Print envelopes from Outlook selected contacts


Print envelopes from Outlook selected contacts

1. Shift to the "Contacts" view by clicking "Contacts" in the Navigation Pane.

2. For easily select the contacts, in Outlook 2010 and 2013, please change the contact view to List by clicking "View" > "Change View" > "List".

the List view

3. After selecting contacts, in Outlook 2010 and 2013, please click "Mail Merge" in the "Actions" group under "Home" tab.

the Mail Merge option

4. In the "Mail Merge Contacts" dialog, you need to:

A: Check the "Only selected" contacts box under "Contacts";

B: Under "Merge options", select "Envelopes" from "Document type" drop-down list, and "Printer" from "Merge to" drop-down list. And then click "OK".

the Mail Merge Contacts dialog

Notes:

1. You can create an envelope in a new document or an existing document as you need under "Document" file;

2. Save this contact data for feature use under "Contact data file".

5. When a prompt dialog popping up, please click "OK".

a prompt dialog

6. In the "Mail Merge Helper" dialog, click "Setup" button.

the Mail Merge Helper dialog

7. In the "Envelope Options" dialog, configure the envelope and printer settings under "Envelop Options" and "Printing Options" tabs separately. And then click "OK". In this example, I keep all the options by default.

the Envelope Options dialog

8. Then close "Mail Merge Helper" dialog and a blank envelope pops up. At the lower center of the blank page, click it, and a text box will be showed.

a text box

Tip: In the blank envelop, you need to enter your return address and the delivery address.

9. Click on the blank text and then click "Address Block" under "Mailings" tab.

the Address Block button

10. In the "Insert Address Block" dialog, select a recipients’ name format under "Insert recipient’s name in this format". And then click "OK" button.

the Insert Address Block

11. Then you can see the text box is shown as below screenshot.

the text box

12. Click "Preview Results" in the "Preview Results" group under "Mailings" tab. And you can click arrow 1 and arrow 2 buttons to preview all the addresses.

the Preview Results button

After clicking "Preview Results", you can see the difference as follows:

difference 1
arrow
difference 2

13. Then click "Finish & Merge" > "Print Documents" under "Mailings" tab.

the Print Documents option

14. In the "Merge to Printer" dialog, please check the "All" box, and then click "OK" button.

the Merge to Printer dialog

15. In the following "Print" dialog, click "OK" to start printing. And your envelopes which including the selected contacts information will be printed one after one.


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