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How to reply as different address or another user in Outlook?

If you need to reply an email message as your colleague’s email address in Outlook, how do you deal with it? In this article, we will show you methods about how to reply as different address or another user in Microsoft Outlook.

Reply as different address or another user in Outlook 2010 and 2013

Reply as different address or another user in Outlook 2007

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arrow blue right bubbleReply as different address or another user in Outlook 2010 and 2013

This section will introduce the steps about replying as different address or another user in Microsoft Outlook 2010 and 2013.

Step 1: Open a mail folder in the Navigation Pane, and select the email message you will reply later.

Step 2: Click the Reply button on the Home tab.

Step 3: In the RE: Message window, click the From > Other E-mail Address in the message header. See screen shot:

Step 4: In the Send From other E-mail Address dialog box, click the From button.

Step 5: In the Choose Sender dialog box, click to select a user name that you will reply as.

Step 6: Click the OK buttons in two dialog boxes.

Step 7: In the RE: Message window, compose your replying message, and click the Send button.

Note: You can only send on behalf of the users who have granted you the sender permission.


arrow blue right bubbleReply as different address or another user in Outlook 2007

The following steps are about replying as a different address or another user in Microsoft Outlook 2007.

Step 1: Open a mail folder in the Navigation Pane, and select the email message you will reply later.

Step 2: Click the Actions > Reply.

Step 3: In the RE: Message window, click the Show From button on the Options tab to display the From field in message header.

If the From field has displayed in the message header already, please skip this step.

Step 4: Click the From button in the Message header.

Step 5: In the Choose Sender dialog box, click to select a user name that you will reply as, and click the OK button.

Step 6: Compose your replying message, and click the Send button.

Note: You can only send on behalf of the users who have granted you the sender permission.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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