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How to share tasks with others in Outlook?

Author: Siluvia Last Modified: 2014-05-30

With Microsoft Exchange server, you can not only share your calendar with others, but also can share your tasks with others. This article will show you how to share your Outlook tasks with others.

Share your tasks with others in Outlook

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arrow blue right bubbleShare your tasks with others in Outlook

With Microsoft Exchange server, you can easily share your tasks with others in Outlook as follows.

1. Please shift to the tasks view.

2. In Outlook 2010 and 2013, select the Exchange tasks folder under My Tasks section and right click on it, and then select Share > Share Tasks from the right-clicking menu. In Outlook 2007, please select Share Tasks… from the right-clicking menu. See screenshot:

Or you can click Folder > Share Tasks in the Outlook 2010 and 2013 Ribbon after selecting the Exchange tasks.

Click File > Folder > Share “Tasks…” in Outlook 2007. See screenshot:

3. Then the Sharing invitation – Tasks window pops up. Click To button to select the recipients that you want to share your tasks with. Compose the content and then click Send button to send it.


1. Make sure that the Allow recipient to view your Tasks folder box is checked;

2. It is optional to check the Request permission to view recipient’s Tasks folder box.

3. When the recipients received your sharing invitation and accepted it, all of your shared tasks can be viewed by them.

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Comments (6)
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This comment was minimized by the moderator on the site
Are posts shared from now on or do you have to share the folder daily?
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how to create a task in office 2018 outlook
This comment was minimized by the moderator on the site
In my version of outlook 2013, the "share" icon is grayed out as well as the Share "tasks" in the menu available by right click.
is it a microsoft exchange server issue ?
This comment was minimized by the moderator on the site
I have same problem now...
This comment was minimized by the moderator on the site
Can you actually share the tasks - all can edit, check off, etc.?
This comment was minimized by the moderator on the site
Is it possible to share a few tasks, but not all?
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