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How to mark email message as private or confidential in Outlook?

Author: Siluvia Last Modified: 2022-07-29

In Microsoft Outlook, you can mark an outgoing email message or all outgoing email messages as private or confidential, which can remind recipients of keeping that message as private. In this tutorial, I will show you how to mark email message as private or confidential in Outlook.

Mark an email message as private or confidential in Outlook

Mark all email messages as private or confidential in Outlook 2010 and 2013

Mark all email messages as private or confidential in Outlook 2007

 

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arrow blue right bubbleMark an email message as private or confidential in Outlook

If you want to mark a single outgoing email message as private or confidential, please do as follows.

1. Create a new email message.

2. In the Message window, please click File > Info > Properties. See screenshot:

In Outlook 2007, please click the Office Button > Properties.

3. In the Properties dialog box, please select Private or Confidential from the Sensitivity drop-down list. And then click Close button to exit the dialog box.

In Outlook 2007, please select Private or Confidential from the Sensitivity drop-down list under General tab, and then click OK button.

4. Compose your email message, and click Send button to send it.

When recipients received your message, it will display the following information in the email header to remind the recipient to treat this email as Private or Confidential.

Note: This function is only applied to the current message, if you create another new message and send it, this function will not take effect.


arrow blue right bubbleMark all email messages as private or confidential in Outlook 2010 and 2013

For marking all outgoing email messages as private or confidential in Outlook 2010 and 2013, you can do as follows.

1. Please click File > Options.

2. In the Outlook Options dialog box, please click Mail in the left pane, then go to the Send messages section, select Private or Confidential from the Default Sensitivity Level drop down list. And finally click OK button. See screenshot:

From now on, when you sending an email message, it will be marked as private or confidential automatically according to your configuration above.


arrow blue right bubbleMark all email messages as private or confidential in Outlook 2007

In Outlook 2007, you can mark all email messages as private or confidential as following steps.

1. Please click Tools > Options to open the Options dialog box.

2. In the Options dialog box, please click E-mail Options button under Preferences tab.

3. Click Advanced E-mail Options button in this E-mail Options dialog box.

4. In the Advanced E-mail Options dialog box, please select Private or Confidential from the Set sensitivity drop-down list under When sending a message section. And then click OK button.

5. Click the OK buttons in the following two dialog boxes to finish the whole settings.

 


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Comments (6)
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My organization was recently migrated from the desktop Outlook app to the web based 365 outlook, and there is no file tab. I can tell you straight, as someone with a deep legal background (yes I'm an attorney), I cannot recommend the new 365 web based Outlook to any organization as it is fraught with pitfalls for any organization. There are record retention issues, issues such as labeling confidential, the inability to use symbols us legal people use such as the section symbol, amongst many others, complete lack of copy, cut, past functionality, I could go on and on. Furthermore the web based is buggy, typing lags, it cuts out if you lose internet momentarily, which here in CA all that needs to happen is someone plug in a tesla and there is a momentary brown out, internet spazes out and you just lost a lot of work, doc issues, can't search by sender, etc. Microsoft better start fixing this quick or they will have a whole lot of litigation on their hands and will be riding the zuckerberg train to stock valuation ruination, which means more litigation. Don't force something that is barely passable as a home system off as usable for enterprise, this is a complete joke.
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Please check -> Spelling mistake in the doc: Privite or Confidential.
This comment was minimized by the moderator on the site
How can I set all email I receive, upon arrival and before I read them, as sensitive or confidential?
This comment was minimized by the moderator on the site
Question: What if the appointment syncing to my own calendar as private if I am the recipient, lets say an itinerary for a trip I book?
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Howdy! I basically would like to give a huge thumbs up for the good data you've got here on this post. I will probably be coming once again to your weblog for far more soon. fbckaeffakdgfdea
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Although this is great information, it still does not address what each sensitivity setting means for the RECIPIENT. Other than receiving a notification that the email message is Private, Personal, or Confidential, are there any restrictions to what the recipient can DO with my message that is marked either Private, Personal, or Confidential?
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