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How to send an email to all meeting attendees in Outlook?

Normally an update email will be sent to all email attendees after you change a meetings. However, sometimes you may need to send an extra email to all meeting attendees via email, how do you deal with it? In this article, I will introduce ways to easily send emails to all meeting attendees without updating meetings in Microsoft Outlook.

Send an email to all attendees as meeting organizer

Send an email to all attendees as meeting attendee

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arrow blue right bubbleSend an email to all attendees as meeting organizer

If you are the meeting organizer, you can send an email to all meeting attendees with following steps.

Step 1: Shift to the Calendar view, and double click to open the meeting whose attendees you will send email to.

Step 2: Click the Contact Attendees > New E-mail to Attendees on the Meeting tab. See screen shot:

In Outlook 2007, please click the Message to Attendees > New Message to Attendees on the Meeting tab in the Meeting window.

Then a blank email is created with the subject and recipients of all meeting attendees. See screen shot:

Step 3: Compose this email, and click the Send button.


arrow blue right bubbleSend an email to all attendees as meeting attendee

If you are a meeting attendee, you are also able to send emails to all attendees of this meeting. Please do as following:

Step 1: Shift to the Calendar view, and double click the meeting to open it.

Step 2: Click the Respond > Reply All on the Meeting tab. See screen shot:

Then a replying email is created with subject and recipients of all meeting attendees.

Step 3: Compose this replying email and Click the Send button.


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  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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  • To post as a guest, your comment is unpublished.
    Anna · 5 months ago
    As a meeting atendee when I have replied, it doesn't work with "reply all"
  • To post as a guest, your comment is unpublished.
    Mikee · 1 years ago
    Doesn't work any more
  • To post as a guest, your comment is unpublished.
    Patrice Ragot · 3 years ago
    Clear neat and precise!
  • To post as a guest, your comment is unpublished.
    Jennlynbates · 4 years ago
    Thanks, exactly the answer I needed. I was looking for how to send meeting agenda to a meeting.