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How to send an email to all meeting attendees in Outlook?

Author: Kelly Last Modified: 2014-07-15

Normally an update email will be sent to all email attendees after you change a meetings. However, sometimes you may need to send an extra email to all meeting attendees via email, how do you deal with it? In this article, I will introduce ways to easily send emails to all meeting attendees without updating meetings in Microsoft Outlook.

Send an email to all attendees as meeting organizer

Send an email to all attendees as meeting attendee

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arrow blue right bubbleSend an email to all attendees as meeting organizer

If you are the meeting organizer, you can send an email to all meeting attendees with following steps.

Step 1: Shift to the Calendar view, and double click to open the meeting whose attendees you will send email to.

Step 2: Click the Contact Attendees > New E-mail to Attendees on the Meeting tab. See screen shot:

In Outlook 2007, please click the Message to Attendees > New Message to Attendees on the Meeting tab in the Meeting window.

Then a blank email is created with the subject and recipients of all meeting attendees. See screen shot:

Step 3: Compose this email, and click the Send button.


arrow blue right bubbleSend an email to all attendees as meeting attendee

If you are a meeting attendee, you are also able to send emails to all attendees of this meeting. Please do as following:

Step 1: Shift to the Calendar view, and double click the meeting to open it.

Step 2: Click the Respond > Reply All on the Meeting tab. See screen shot:

Then a replying email is created with subject and recipients of all meeting attendees.

Step 3: Compose this replying email and Click the Send button.


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Comments (6)
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This comment was minimized by the moderator on the site
how do I prevent attendee email addresses from being shown - thee is no BCC button on the calendar invite?
This comment was minimized by the moderator on the site
worked for me
This comment was minimized by the moderator on the site
As a meeting atendee when I have replied, it doesn't work with "reply all"
This comment was minimized by the moderator on the site
Doesn't work any more
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Clear neat and precise!
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