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How to automatically mark deleted messages as read in Outlook?

If you remove an unread email message in Microsoft Outlook, the message will be moved to the Deleted Items folder and keep the status of Unread. In some cases, Outlook users may want to mark deleted messages as read automatically, for the sake of running rules or other reasons. Here I will introduce methods to mark deleted messages as read in Microsoft Outlook.

Mark all deleted items as read manually

Auto mark delete messages as read with VBA

Auto Mark deleted items as read with one click good idea3

Auto mark all deleted items as read in Outlook

In Outlook, you may directly remove items without read to Deleted Items folder, but the unread stations will be always keep which may annoy you. Here the Mark Deleted As Read utility of Kutools for Outlook can mark the deleted items as read in deleted items folder and the subfolders, if you Enable Mark Deleted As Read, the items will be automaticallly marked as read while it is deleted .    Click for 60 days free trial!
doc mark deleted as read 3
 
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Mark all deleted items as read manually

In Microsoft Outlook, users can mark the whole mail folder as read easily, including the Deleted Items folder.

After deleting your email messages, select the Deleted Items folder in the Navigation Pane, right click and select the Mark All as Read from the Right-clicking menu. See screen shot below:



Auto mark deleted messages as read with VBA

This section will introduce a VBA macro which will automatically mark all deleted messages as Read when deleting.

Step 1: Press the Alt + F11 keys together to open the Microsoft Visual Basic for Applications window.

Step 2: Expand the Project 1 in the left bar, and double click the ThisOutlookSession to open a blank window.

Step 3: Paste the following VBA code in the blank window.

VBA: Auto mark deleted messages as read

Dim WithEvents g_OlkFolder As Outlook.Items
Private Sub Application_Quit()
Set g_OlkFolder = Nothing
End Sub
Private Sub Application_Startup()
Set g_OlkFolder = Session.GetDefaultFolder(olFolderDeletedItems).Items
End Sub
Private Sub g_OlkFolder_ItemAdd(ByVal Item As Object)
Item.UnRead = False
Item.Save
End Sub

Step 4: Save the VBA macro, and restart your Microsoft Outlook.

Note: This VBA macro only works with Microsoft Outlook 2013, and this VBA macro will only mark deleted items as read which are in the default data file.

From now on, when you delete emails either manually or automatically with rules, the unread deleted emails will be marked as read at once in the Deleted Items folder.


Auto Mark deleted items as read with one click

If you want to mark deleted items in subfolders as read or auto mark items as read while they are deleted, how can you handle the job? Here, the Mark Delete as Read utility of Kutools for Outlook can do a favor.

Kutools for Outlook , Includes 100+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

1. Click Kutools tab, then select one option as you need in Mark Deleted as Read drop-down list.
doc mark deleted as read 3

Enable Mark Deleted As Read: while you activate this utility, the items will be automatically marked as read while they are removed.

Mark Deleted Items As Read: Mark all items in Deleted Items folder as read in Outlook.

Include subfolders in Deleted Items folder: Mark all items in Deleted Items folder and the subfolders as read in Outlook.

2. A dialog pops out to remind you the operation is finished after you applying the utility, just click Yes to close it.
doc mark deleted as read 4




Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
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  • To post as a guest, your comment is unpublished.
    John Refling · 1 years ago
    Worked for outlook 2003 !
  • To post as a guest, your comment is unpublished.
    Rpc · 1 years ago
    Note that you will also need to tick the Apply macro security to installed add-ins option to make it work on Outlook 2016.
  • To post as a guest, your comment is unpublished.
    Rob Raine · 1 years ago
    Thanks for this - simple and effective.
  • To post as a guest, your comment is unpublished.
    Aaron Ortiz · 1 years ago
    My question is simple: WHY?!

    Who thought keeping deleted messages unread was good for the user?!
  • To post as a guest, your comment is unpublished.
    markiij · 2 years ago
    I enabled Macros in the Trust Center and got it to work with Outlook 2016 as well. Thanks!
  • To post as a guest, your comment is unpublished.
    ALBERT · 2 years ago
    EUREKA!!! IT WORKS!!!
  • To post as a guest, your comment is unpublished.
    Josh · 2 years ago
    I had the same issue as DUSTIN, ZOXDK, and GORDON... the macro wasn't working. The issue was that I had to enable macros in the Trust Center settings:

    Click File --> Options --> Trust Center --> Trust Center Settings --> Macro Settings
    Select "Notifications for all macros"

    You'll get a small popup whenever you open Outlook to Enable or Disable macros. As long as you click Enable, you should be good. Alternatively, you could set your Trust Center settings to automatically allow all macros, but that could present security concerns so I think the approach above is a good compromise since you'll only need to click "Enable Macros" when you launch Outlook.
  • To post as a guest, your comment is unpublished.
    Scott · 3 years ago
    Thanks! VBA code worked perfectly.
  • To post as a guest, your comment is unpublished.
    Gordon · 3 years ago
    This code used to work for me on Outlook 2013, but it stopped working recently. Do you have any ideas about what could have changed? Thanks!
  • To post as a guest, your comment is unpublished.
    Scott · 3 years ago
    I removed the folder from favorites, so it is much less annoying to always see 'unread' messaged flagged in the Deleted Items folder.
  • To post as a guest, your comment is unpublished.
    Dustin · 3 years ago
    This doesn't work for me in 2013. I delete by hitting the delete key if that matters? I've exited and come back and still remains unread in the Deleted Items.
    • To post as a guest, your comment is unpublished.
      ZoxDK · 3 years ago
      Same issue, as I believe Dustin means the VBA script version. Sadly doesn't seem to work.
  • To post as a guest, your comment is unpublished.
    Max · 3 years ago
    I was able to create a Quick Step. If you have the latest version of Outlook (2016 Exchange)
    Home Tab-> Quick Steps-> Pull Down Menu-> New Quick Step-> Move to Folder-> Name as Desired -> Choose Folder (Deleted) -> Ensure "Mark as Read" is selected
    • To post as a guest, your comment is unpublished.
      Jeff · 2 years ago
      Thank you so much! This has been annoying for so long.
    • To post as a guest, your comment is unpublished.
      Brian · 2 years ago
      Thanks! Works great!
  • To post as a guest, your comment is unpublished.
    Andrew · 4 years ago
    Thanks so much! This is exactly what I've been looking for!
  • To post as a guest, your comment is unpublished.
    Thankful · 4 years ago
    Thank you mate! Much appreciated :)
  • To post as a guest, your comment is unpublished.
    Matthew · 5 years ago
    Thank you! I have wanted to have a solution like this for some time. Do you have a way to do the same for the Junk E-Mail folder?