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How to send meeting invitation with Bcc in Outlook?

Normally, you can Bcc (blind carbon copy) an email to recipients easily with typing recipients’ email addresses into the Bcc filed in Outlook. However, there is no Bcc filed in the meeting window when we sending a meeting invitation. In fact we can send meeting invitations with Bcc by adding Resource attendees in Outlook.

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To send meeting invitation with Bcc in Microsoft Outlook, you can do as following:

Step 1: Shift to the Calendar view, and create a new meeting invitation:

  1. In Outlook 2010 and 2013, click the New Meeting button on the Home tab;
  2. In Outlook 2007, click the File > New > Meeting Request.

Step 2: In the Meeting window, click the To button.

Step 3: In the popping up Select Attendees and Resources dialog box, find out and select the attendees that you will bcc the meeting to, then click the Resources -> button, at last click the OK button. See screen shot:

Notes:

(1) Holding the Shift key, you can select multiple adjacent attendees with clicking the first one and the last one;

(2) Holding the Ctrl key, you can select multiple non-adjacent attendees with clicking each attendee one by one.

Step 4: Now you get back to the meeting window, compose your meeting, and click the Send button.

Note: If you need to Cc (Carbon copy) a meeting to attendees, just add attendees into the Optional filed in the Select Attendees and Resource dialog box. See screen shot above.


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  • To post as a guest, your comment is unpublished.
    andy · 6 months ago
    This doesn't make it BCC it puts their name in the location it might as well be in the invite this is a gap in Outlook I guess
  • To post as a guest, your comment is unpublished.
    Marta · 2 years ago
    Harish, you are brilliant! Thank you :-)
  • To post as a guest, your comment is unpublished.
    Harish · 2 years ago
    Figured out a way to do this :-) However, it's not straight forward but requires 4 steps :sad:

    (1) Create a meeting invitation and send it to yourself.

    (2) Create a new email, bcc all the recipients.

    (3) Drag and drop meeting invitation from the outlook calendar window into the newly created email window with all the bcc'd recipients (The calendar invitation now appears as an attachment to the newly created email)

    (4) Request all senders to RSVP by following the below instructions

    (a) Open calendar attachment in the bcc'd email.
    (b) Select "copy to my calendar" at the extreme top left corner (of the attached meeting invitation window) which prompts the recipients to either accept,
    tentatively accept or copy the meeting to their calendar.
  • To post as a guest, your comment is unpublished.
    Vicky · 3 years ago
    The problem is that the invitees cannot accept or decline via the invite - they have to (know to) open the meeting in the calender and select their response from there.
  • To post as a guest, your comment is unpublished.
    pat monkres · 3 years ago
    Can you elaborate more on how to add Cc's on a meeting invite?
  • To post as a guest, your comment is unpublished.
    pat monkres · 3 years ago
    How do you add CC or Bcc to your meeting invite. I dont want to have directors and ea's on the TO: box.

    Thanks.
  • To post as a guest, your comment is unpublished.
    Matthew · 3 years ago
    This doesn't work. Attendees are in the invite under resources it is not BCC
    • To post as a guest, your comment is unpublished.
      shontel · 3 years ago
      If you send it to a colleague as a test like I did, this does work, they can accept and decline and they don't see who else was invited. yes they come up as resources at your end but they cant see that.
      • To post as a guest, your comment is unpublished.
        Genevieve · 3 years ago
        This does not work, I tested it in house and all staff could see each other as a location
        • To post as a guest, your comment is unpublished.
          Lainie · 2 years ago
          We may have just figured out something. It may be that the actual e-mail field is not displaying. There is a display name that is equal to the e-mail address. We tried changing a display name to "Test" and what appeared was "Test." Now we will research how to take out the display name.
          • To post as a guest, your comment is unpublished.
            cool · 2 years ago
            within location type as online or location name, then choose scheduling and add users as resources.. it worked for me
        • To post as a guest, your comment is unpublished.
          Lainie · 2 years ago
          We are running into the same issue. When we e-mail addresses as a resource they display to everyone. Any help would be appreciated.
          • To post as a guest, your comment is unpublished.
            Mohamed Ibrahim · 2 months ago
            Do the same way as mentioned above and at last in location clear all the mails which you set as for BCC mail and put any name for it and send the mail.
    • To post as a guest, your comment is unpublished.
      Kathy scharmer · 3 years ago
      I found the same thing. I'm trying to send a meeting invite to about 3000 people and don't want them scrolling through the names to get to the meeting invite.