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How to create meeting from email recipients in Outlook?

Author: Siluvia Last Modified: 2022-05-20

When receiving an email message, sometimes you need to schedule a meeting to the email recipients directly while viewing the email. Actually, outlook provides you with this schedule a meeting to email recipients feature. Please browse the following tutorial for more details of creating meeting from email recipients.

Create meeting from email recipients in Outlook

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arrow blue right bubbleCreate meeting from email recipients in Outlook

To create meeting to a recipients in an selected email in Outlook, please do as follows.

1. Open an email message which you want to schedule a meeting to the recipients.

2. In the opened message, hover your cursor over the recipient’s name or email address you want to create meeting to, in the popping up Contact Card, if you are using Outlook 2010, click the   button, and then click Schedule a Meeting in the list. See screenshot:

If you are using outlook 2013 or later versions, click the little triangle, then in the expanding box, click Schedule a meeting, see screenshot:

In Outlook 2007, right click on the recipient’s name or email address, then click Schedule a Meeting in the right-clicking menu.

3. Then the Meeting window pops up. Define the Start and End time for the meeting, and then click the Send button to send it.

Notes:

1. This Schedule a Meeting feature can only create meeting to the selected recipient. If there are multiple recipients existing in the email message, and you want to create meeting to all of them, you need to manually copy and paste the recipients to the Meeting window of All Attendees list;

2. You can also add attendees to this meeting request with clicking the Add Attendees button and select the recipients.

3. If you need to add the meeting location to the meeting invitation, please change the view to Appointment by clicking Appointment in the Show group under Meeting tab, and then type your location and other required information.


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Comments (6)
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This comment was minimized by the moderator on the site
finally, I found the icon for this topic.
at the top of the window (mail) , you can see "file" , "MESSAGE" , and "help" tabs.

please click the "MESSAGE" tab, and you can find "reply" "reply all" ... and "MEETING"... and so on.
you can click the "MEETING" icon for creating a meeting with keeping the recipients of the mail.
This comment was minimized by the moderator on the site
In Outlook 2016 at least, you can click on "Reply with Meeting", which is a small button beside "forward" and it will schedule a meeting with all recipients. If you can't find the button, Ctrl+Alt+R works as well.
This comment was minimized by the moderator on the site
Thank you! That's exactly what I was looking for.
This comment was minimized by the moderator on the site
I can' find this feature anymore on Outlook 365... Any ideas?
This comment was minimized by the moderator on the site
Agree. There should be an option to create a meeting from a given email and add all the email recipients to the meeting invite.
This comment was minimized by the moderator on the site
This article doesn't respond to the issue. Most casual users of Outlook know how to set a meeting up with an individual and add additional recipients. The issue is needing to schedule a meeting with all of the recipients of an email. If there's 18 people in an email chain, it would be very handy to have an option to schedule a meeting with all of them instead of having to add them individually.
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