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How to merge duplicate contacts in Outlook?

When we copy/move contacts from one folder to another in Outlook, duplicate contacts will very likely come out. Removing the duplicate contacts may not be the better way, because one contact may contain fields that the other duplicate one leaving as blank. As a result, some user think of merging duplicates. In this article, I will show you how to merge duplicate contacts in Outlook.

Merge duplicate contacts in Outlook 2010,2013 and 2016

Merge duplicate contacts in Outlook 2007

Easily merge duplicate contacts in specified contacts folder with Kutools for Outlook


Easily merge all duplicate contacts in specified contacts folder in Outlook:

Kutools for Outlook's Merge Duplicate Contacts utility can help you easily merge all duplicate contacts in specified contacts folder(s) in Outlook. See screenshot:

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Merge duplicate contacts in Outlook 2010, 2013 and 2016

Let’s say you will move all contacts from A folder to B folder in Outlook. To merge duplicate contacts during moving, you can do as following.

Step 1: Click the File > Options.

Step 2: In the Outlook Options dialog box, click the People (or Contacts) in the left bar, then check the option of Check for duplicates when saving new contacts in the Names and filling section.

Step 3: Click the OK button to close the Outlook Options dialog box.

Step 4: Shift to the People view (or Contacts) view, open the A folder in the Navigation Pane, select one contact in the folder, and then select all contacts with clicking the Ctrl + A keys in a meanwhile.

Step 5: Right click the selected contacts, and then click the Move > B folder from the right-clicking menu. See screen shot below:

Note: If the destination folder is not listing in the right-clicking menu, just click the Move > Other Folder from the right-clicking menu, and then specify the destination folder and click OK button in the Move Items dialog box.

Step 6: If duplicate contacts exist, it will pop up the Duplicate Contact Detected dialog box. Just click the Update All button.

Then all contacts in A folder were moved to the B folder with all duplicate contacts merged.


Merge duplicate contacts in Outlook 2007

In Outlook 2007, if you want to merge duplicate contacts when moving from one folder to the other, you also need to enable the option of Check for duplicate contacts.

Step 1: Click the Tools > Options.

Step 2: In the opening Options dialog box, click the Contact Options button.

Step 3: In the new Contact Options dialog box, check the option of Check for duplicate contacts in the Name and filing options for new contacts section.

Step 4: Click two OK buttons to close both dialog boxes.

Then you can follow the same steps as we introduced in the Outlook 2010 and 2013 to merge duplicate contacts when moving from one folder to another.


Easily merge duplicate contacts in specified contacts folder with Kutools for Outlook

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

To easily merge all duplicate contacts in specified contacts folder in Outlook, here I recommend you to use the Merge Duplicate Contacts utility of Kutools for Outlook. Please do as follows.

1. Click Kutools Plus > Duplicate Contacts to activate the feature. See screenshot:

2. In the Duplicate Contacts dialog box, please select a contacts folder or multiple contacts folders you will merge duplicates in:

3. In the Duplicate Contacts – Settings dialog box, you need to select Contacts fields for duplicate comparision.:

4. Select Merge duplicates in the next Duplicate Contacts – Settings dialog box and then click the Next button. See screenshot:

4. Select No backup in the Duplicate Contacts – Settings dialog box as below screenshot shown:

5. A Duplicate Contacts dialog box pops up with selected folders, fields and total duplicate contacts displaying inside, please click the Execute button to start merging the duplicate contacts. See screenshot:


Easily merge duplicate contacts in specified contacts folder with Kutools for Outlook

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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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  • To post as a guest, your comment is unpublished.
    Tim · 1 years ago
    I started with 4 contact records for the same contact. Following these instructions I now have 11. This does not work! DO NOT USE THIS
  • To post as a guest, your comment is unpublished.
    Cam · 2 years ago
    Have to move to folder, then back again. Merge popup initiates on the second move.
  • To post as a guest, your comment is unpublished.
    Nicole Hoevertsz · 4 years ago
    I followed the steps indicated above, but the duplicate contacts did not merge. In other words, no action took place.
    • To post as a guest, your comment is unpublished.
      Heather · 2 years ago
      You actually need to copy then move... the instructions are wrong