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How to display new mail desktop alert for subfolders in Outlook?

By default, the new email desktop alert only displays when the new email message arrives in the Inbox folder. If you have created rule for setting Outlook subfolder to receive specific emails, the desktop alert cannot be displayed when the new email arrives. Without the new email desktop alert, you may miss the email and cannot be responded in time. This article will tell you how to display new mail desktop alert for subfolders in Outlook with creating rule.

Display new mail desktop alert for subfolders in Outlook

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arrow blue right bubbleDisplay new mail desktop alert for subfolders in Outlook

For displaying the desktop alert when new message arrives in the subfolder, you can create a rule to solve it, please do as follows.

1. Get into any folder under the specified email account and open the Rules and Alerts dialog box.

1). In Outlook 2010 and 2013, click Rules > Manage Rules & Alerts in the Move group under Home tab.

2). In Outlook 2007, click Tools > Rules and Alerts.

2. In the Rules and Alerts dialog box, click New Rule under E-mail Rules tab. See screenshot:

3. In the first Rules Wizard dialog box, click Apply rule on messages I receive in Outlook 2010 and 2013, or click Check messages when they arrives in Outlook 2007. And then click the Next button.

4. In the second Rules Wizard dialog box, do not select any condition and click the Next button. And then click the OK button in the popping up prompt box. See screenshot:

5. In the following Rules and Wizard dialog box, check the display a Desktop Alert box in Step 1, then click the Finish button directly.

6. Click the OK button in the popping up prompt box.

7. When it returns to the Rules and Alert dialog box, please click the OK button.

From now on, when you receiving new email message no matter in the Inbox folder or the subfolders, the desktop alert will be displayed.


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  • To post as a guest, your comment is unpublished.
    Karthick · 2 months ago
    Thanks buddy
  • To post as a guest, your comment is unpublished.
    Gillian · 3 months ago
    This is great, but is there a way to set the alert to a specific sub-folder and not all of them?
  • To post as a guest, your comment is unpublished.
    Jenny · 4 months ago
    Thank you so much for the clear instructions.
  • To post as a guest, your comment is unpublished.
    Rodrigo Caldas dos S · 6 months ago
    It works very well... The only problem is: If the message is going to Inbox folder, I receive the same notification twice. How can it be solved?
    • To post as a guest, your comment is unpublished.
      Shannon · 2 months ago
      Go to File -->Options --> Mail --> Under Message Arrival, uncheck Play a sound. The rule you created will still work, but it will not play the additional sound for the Inbox.
    • To post as a guest, your comment is unpublished.
      Jessica · 4 months ago
      I have the same question!
      • To post as a guest, your comment is unpublished.
        Jibran · 4 months ago
        Try making all the groups as a sub group to the Inbox folder.
  • To post as a guest, your comment is unpublished.
    Sajin · 7 months ago
    Nice.Thank you !!!!!!!!!!!!!