Skip to main content

How to change the default follow up time in Outlook?

As we know, when we add a follow up reminder for an email in Outlook, the default follow up time is 4:30 PM (or other time depending on your working hours). However, you may want to change the default follow up time, and let it remind you at the beginning of working hours, such as 9:00 AM. In this article, I will show you how to change the default follow up time in Outlook.

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2021 - 2010 or Office 365. Full features 60-day free trial.

To change the default follow up time in Outlook, you can do as following:

Step 1: Right click an email, and then select the Follow Up > Set Quick Click from the right-clicking menu.

Step 2: In the coming Set Quick Click dialog box, click the box and then select the Tomorrow from the drop down list, and then click the OK button. See screen shot:

From now on, when you add a follow up reminder for an email with right clicking and selecting Follow Up > Add Reminder in the right-clicking menu, the follow up time is 9:00 AM by default.

Notes:

(1) The default follow up time depends on your working hours specified in Outlook. For example, your working hours cover from 8:30 AM to 5:00 PM, the default follow up time is 8:30 AM with this method above.

(2) We can’t add follow up reminders for emails in the IMAP accounts.


Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

📧 Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase
 

 

Comments (31)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Thank-you for this explanation! It shouldn't be this difficult to find this solution, but here were are...
This comment was minimized by the moderator on the site
This has been driving me nuts for years. Never thought to look it up until today but what a relief. Thanks
This comment was minimized by the moderator on the site
[i][i]1) The default follow up time depends on your working hours specified in Outlook. For example, your working hours cover from 8:30 AM to 5:00 PM, the default follow up time is 8:30 AM with this method above.[/i][/i]

For me it is not valid since it puts the end of working hours into the default time of follow up reminder!
This comment was minimized by the moderator on the site
Wow! You deserve a billion "good deed" points for this post! Thanks!
Rated 5 out of 5
This comment was minimized by the moderator on the site
Thank you.. This was very useful.:)
This comment was minimized by the moderator on the site
I use the custom time flag and the quick click doesn't allow for the custom field.  I would like that to automatically change from 4pm to morning.

Any ideas?
This comment was minimized by the moderator on the site
OMG! Where have you been all my life! I have looked all over for this answer. Thank you so much!
This comment was minimized by the moderator on the site
This one caused me angst for years! Thanks for your simple and clear solution. Works perfectly!
This comment was minimized by the moderator on the site
thank you so much - I was looking for a solution to the 4.30 pm reminder and you solved it a few simple clicks! Much appreciated
This comment was minimized by the moderator on the site
sorry, after restart it changed - thanks
There are no comments posted here yet
Load More
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations