How to create a search folder meeting one or multiple criteria in Outlook?

Create a search folder meeting multiple common criteria simultaneously

Create a search folder meeting multiple advanced criteria simultaneously

Create a search folder meeting one of multiple criteria

If you need to create a search folder meeting multiple common criteria simultaneously in Outlook, please do as follows:

1. In the "Mail" view, click at any mail folder of the specified email account you will create a search folder in, and click "Folder" > "New Search Folder".

2. In the New Search Folder dialog box, select the "Create a custom Search Folder" option, and click the "Choose" button. See screenshot:

3. In the Custom Search Folder dialog box, type a name for the new search folder into the "Name" box, and click the "Criteria" button. See screenshot above.

4. In the Search Folder Criteria dialog box, specify all search criteria on the "Messages" and "More Choices" tabs.

For example, if you need to show all emails from the domain of @163.com and with attachments in the new search folder, you can:

(1) Type the domain into the "From" box on the "Messages" tab;
(2) Check the "Only items with" option and specify "one or more attachments" from the right drop-down list on the "More Choices" tab. See screenshots below:

5. Click "OK" > "OK" > "OK" buttons successively to close all dialog boxes.

Now the search folder meeting multiple criteria simultaneously is added in the Navigation Pane.

For example, if you need to create a search folder meeting multiple advanced criteria (from the domain of @163.com, modified this week, and not containing reminders) in Outlook, you can specify the search criteria on the "Advanced" tab of the Search Folder Criteria dialog box.

1. Follow the steps we described above to open the Search Folder Criteria dialog box.

2. Go to the "Advanced" tab in the Search Folder Criteria dialog box, and do as shown below:

(1) Click "Field" > "All Mail fields" > "Reminder";
(2) Select "equals" from the "Condition" drop-down list;
(3) Select "No Reminder" from the "Value" drop-down list;
(4) Click the "Add to List" button;
(5) Specify the search criteria "From contains @163.com" with the above step (1) – (4);
(6) Specify the search criteria "Modified this week" with the above step (1) – (3).

3. Click "OK" > "OK" > "OK" buttons successively to close all dialog boxes.

Now you have added a search folder meeting all specified search criteria in Outlook.

Sometimes, you may need to create a search folder meeting one of multiple criteria (such as emails from the domain of @163.com or emails you modified this week) in Outlook. In this case, you need to enable the "Query Builder" in Outlook, and then specify the search criteria.

1. Enable the Query Builder with Kutools for Outlook: Click "Kutools" > "Options" to open the Options dialog box, check the "Restore “Query Builder” tab in Outlook Advanced Find Dialog" option on the "Others" tab, and click the "OK" button. See screenshot:

2. Open the Search Folder Criteria dialog box with steps we described above.

3. Go to the "Query Builder" tab, and specify all search criteria as needed:

(1) Click "Field" > "All Mail fields" > "From";
(2) Select "contains" from the "Condition" drop-down list;
(3) Type the domain into the "Value" box;
(4) Click the "Add to List" button;
(5) Specify the search criteria "Modified this week" with the above step (1) – (3).

4. Select "OR" from the "Logical Group" drop-down list. See screenshot:

5. Click "OK" > "OK" > "OK" buttons successively to close all dialog boxes.

Now the search folder meeting one of multiple specified search criteria is added.