How to change meeting organizer/owner in Outlook?

Written on 21 December 2016.

How to change meeting organizer/owner in Outlook?

Let’s say your colleague has sent a meeting invitation to you in Outlook before. But now, he/she is not in charge of this meeting, and you are assigned to take over it. Therefore, you want to change the meeting organizer to yourself. But how? It seems impossible to get it done! However, this article will introduce a workaround to change meeting organizer or owner in Outlook.

Change meeting organizer/owner in Outlook

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Change meeting organizer/owner in Outlook

Actually, Outlook does not support to change meeting organizer or owner, except creating a new one. But the following workaround will ease the work of recreating meeting in Outlook.

1. In the Calendar view, select the meeting whose organizer you want to change to activate the Calendar Tools, and then click Meeting > Respond > Reply All. See screenshot:

2. Now the meeting reply window is opening. Please press Ctrl + S keys at the same time to save it, and then close the window.

3. Shift to the Mail view, (1) click to open the Drafts folder on the Navigation Pane, (2) click to select the new meeting reply draft in the mail list, and (3) click Home > Meeting. See screenshot:

4. Now a new meeting is created with attendees, subject, and meeting note of original meeting, please enter the meeting location, adjust the meeting time as you need, and click the Send button. See screenshot:

5. The new meeting with new owner has been sent to other recipients. You can ask the original meeting owner to cancel the original meeting for all attendees.

Demo: change meeting organizer/owner in Outlook

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Khonnor · 8 months ago
If I follow the above steps, all persons who have already declined the meeting or accepted are back to having not responded yet. Not really ideal.
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Canada01 · 9 months ago
The owner ship of a calendar can be share, so a second person can manage the account of the first. The first person have to delate is complet calendar right or the Outlook admin server (exchange) have to change something on the account.
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Kim Hornby · 10 months ago
I agree. I am a meeting organizer for more than one meeting. When I am on vacation I need to delegate the meeting to another person so they can run it. One of the meetings will be cancelled if we have nothing for the agenda but my delegate cannot cancel it. I should be able to delegate ownership to someone else if required
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K Morrison · 11 months ago
This should be a basic feature. Not just to transfer one event but reassign management of a calendar when someone leaves. It should not be the original Meeting Organizer who has permission to re-assign the role to a new manager because they are no longer available. Currently the only way to make this transfer generates too many confusing notifications to every attendee of every meeting on the entire calendar. As previously mentioned cancelled also wipes out each conference room reservation so a transfer of manager would be so much better.
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H. Rens · 1 years ago
Mmm, the whole "ask the original organizer to cancel <his> meeting" is the weakest point:
our organization will not know that the organizer has to be replaced, before he may be ... well ... unavailable ?

So practically we will end up having meetings booked twice in agenda's, with one instance being frozen because the original planner cannot change it.

And when somebody has "two hats" in an organisation : he's project manager + helpdesk employee.

Big chance he sends one mail (or meeting request) in his own name "as the project manager", and another one under a generic alias, say helpdesk@company.

Of course, being manual tasks, there is a chance to send the meeting request "as helpdesk", then find the meeting not planned in his calendar (but it ends up in the "calendar" of helpdesk account) .

It would be easy to "take back control" if Outlook (or exchange) permitted this. here the person did not change, but the adress harvesting the acceptance/refusal/demands for reschedule replies is not very practical to manage. It 'd be really nice if we could change that.

(Yes it happened already, not only in our organisation)
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