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How to change meeting organizer/owner in Outlook?

Author: Kelly Last Modified: 2020-05-20

Let’s say your colleague has sent a meeting invitation to you in Outlook before. But now, he/she is not in charge of this meeting, and you are assigned to take over it. Therefore, you want to change the meeting organizer to yourself. But how? It seems impossible to get it done! However, this article will introduce a workaround to change meeting organizer or owner in Outlook.

Change meeting organizer/owner in Outlook

Change meeting organizer/owner in Outlook

Actually, Outlook does not support to change meeting organizer or owner, except creating a new one. But the following workaround will ease the work of recreating meeting in Outlook.

1. In the Calendar view, select the meeting whose organizer you want to change to activate the Calendar Tools, and then click Meeting > Respond > Reply All. See screenshot:

2. Now the meeting reply window is opening. Please press Ctrl + S keys at the same time to save it, and then close the window.

3. Shift to the Mail view, (1) click to open the Drafts folder on the Navigation Pane, (2) click to select the new meeting reply draft in the mail list, and (3) click Home > Meeting. See screenshot:

4. Now a new meeting is created with attendees, subject, and meeting note of original meeting, please enter the meeting location, adjust the meeting time as you need, and click the Send button. See screenshot:

5. The new meeting with new owner has been sent to other recipients. You can ask the original meeting owner to cancel the original meeting for all attendees.

Demo: change meeting organizer/owner in Outlook

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Comments (18)
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This comment was minimized by the moderator on the site
I 100% agree that being able to easily change a Meeting Organizer should be basic functionality in Outlook. It's extremely inefficient to have to create new meetings and cancel the old. The work around in the video is really no help.
This comment was minimized by the moderator on the site
Please don't waste our time! Please just say your software does not have this functionality and build it in.
This comment was minimized by the moderator on the site
Can I change ownership of a meeting so that I don't get all the acceptances in my inbox?
This comment was minimized by the moderator on the site
You left out the most important part - how do you select the new organizer? Yes it changed, but you have not specified how to decide who the new organizer is, unless all you care about is that it's not the original one.
This comment was minimized by the moderator on the site
Google calendar had better functionality where you as the meeting organiser could simply assign another person to be the "owner" of the meeting/series, what a complex work around to not solve the problem. Giving someone access to your calendar is an additional layer of complexity that's not necessary. If Outlook could add the functionality to simply swap out the organiser it would be a quick and user friendly fix...
This comment was minimized by the moderator on the site
This is a MUST HAVE feature for meetings.
This comment was minimized by the moderator on the site
The only sane workaround is for the organiser to delegate calendar authority. A feature to allow redesignating the organiser would allow all sorts of mischief in important meetings, which is probably why it has not been added. We all saw what happened with Zoom meetings, which is why many organisations now use Microsoft Teams.
This comment was minimized by the moderator on the site
If I follow the above steps, all persons who have already declined the meeting or accepted are back to having not responded yet. Not really ideal.
This comment was minimized by the moderator on the site
The owner ship of a calendar can be share, so a second person can manage the account of the first. The first person have to delate is complet calendar right or the Outlook admin server (exchange) have to change something on the account.
This comment was minimized by the moderator on the site
I agree. I am a meeting organizer for more than one meeting. When I am on vacation I need to delegate the meeting to another person so they can run it. One of the meetings will be cancelled if we have nothing for the agenda but my delegate cannot cancel it. I should be able to delegate ownership to someone else if required
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