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How to Change default appointment reminder time in Outlook?

Author Tech Support Last modified

Normally the default reminder time for appointment are 15 minutes in Microsoft Outlook, which may not meet your needs, For example, you need it remind you in 1 hour before events begin. Actually, there is a trick to help you change the default reminder time. And this article will talk you about how to change the default reminder time for appointments in Microsoft Outlook.

Change default appointment reminder time in Outlook 2010 and 2013

Change default appointment reminder time in Outlook 2007

Change default appointment reminder time for one appointment

arrow blue right bubbleChange default appointment reminder time in Outlook 2010 and 2013

The following steps will guide you to change the default appointment reminder time in Outlook 2010 and 2013.

  1. Click the File button in the upper-left corner.
  2. Select Options.
  3. Click Calendar.
  4. Change the Default reminders to 10 minutes, 5 minutes, or whatever.

Note: This default reminder time does not work for all-day events.

Regularly, the default reminder time for all-day events is 18 hours in Outlook 2010, while 0.5 day in Outlook 2013. When you are creating an all-day event, its reminder time will change to 18 hours (or 0.5 day) automatically, and it requires you to change its reminder time manually every time.

arrow blue right bubbleChange default appointment reminder time in Outlook 2007

If you are using Microsoft Outlook 2007, you can change the default appointment reminder time with following steps:

  1. Click the Tools > Options.
  2. Go to the Calendar section in Options dialog box, click the Default reminder: box, and select a time in the drop down list.

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arrow blue right bubbleChange default appointment reminder time for one appointment

No matter normal appointments or all day events, you can change their reminder times manually when creating.

1. Create a new appointment:

  • In Outlook 2007, please click the File > New > Appointment.
  • In Outlook 2010 and 2013, please click the New items > Appointment on the Home tab.

2. Go to the Options group on the Appointment tab, click the Reminder: box and select a new reminder time in the drop down list.

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