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How to Change default appointment reminder time in Outlook?

Author: Tech Support Last Modified: 2014-03-07

Normally the default reminder time for appointment are 15 minutes in Microsoft Outlook, which may not meet your needs, For example, you need it remind you in 1 hour before events begin. Actually, there is a trick to help you change the default reminder time. And this article will talk you about how to change the default reminder time for appointments in Microsoft Outlook.

Change default appointment reminder time in Outlook 2010 and 2013

Change default appointment reminder time in Outlook 2007

Change default appointment reminder time for one appointment

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arrow blue right bubbleChange default appointment reminder time in Outlook 2010 and 2013

The following steps will guide you to change the default appointment reminder time in Outlook 2010 and 2013.

  1. Click the File button in the upper-left corner.
  2. Select Options.
  3. Click Calendar.
  4. Change the Default reminders to 10 minutes, 5 minutes, or whatever. See following screenshot:

outlook-reminder-setting

Note: This default reminder time does not work for all-day events.

Regularly, the default reminder time for all-day events is 18 hours in Outlook 2010, while 0.5 day in Outlook 2013. When you are creating an all-day event, its reminder time will change to 18 hours (or 0.5 day) automatically, and it requires you to change its reminder time manually every time.


arrow blue right bubbleChange default appointment reminder time in Outlook 2007

If you are using Microsoft Outlook 2007, you can change the default appointment reminder time with following steps:

  1. Click the Tools > Options.
  2. Go to the Calendar section in Options dialog box, click the Default reminder: box, and select a time in the drop down list. See the following screen shot:


arrow blue right bubbleChange default appointment reminder time for one appointment

No matter normal appointments or all day events, you can change their reminder times manually when creating.

1. Create a new appointment:

  • In Outlook 2007, please click the File > New > Appointment.
  • In Outlook 2010 and 2013, please click the New items > Appointment on the Home tab.

2. Go to the Options group on the Appointment tab, click the Reminder: box and select a new reminder time in the drop down list. See the following screen shot:


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Comments (8)
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This comment was minimized by the moderator on the site
When I get invited to meetings, it doesn't always set the reminder (Outlook 2016) - any ideas?
This comment was minimized by the moderator on the site
How do you change the default reminder START time in custom reminders? Mine always wants to set a reminder time to 5:00pm. I want to set it for 8:00am.
This comment was minimized by the moderator on the site
This comment was minimized by the moderator on the site
you can set up your work time : the default reminder time is one hour before your off work time.
if you set work time as 9:00 - 14:00, default reminder time is 13:00
This comment was minimized by the moderator on the site
Where is the 'None' option :-(
This comment was minimized by the moderator on the site
You just uncheck the box.
This comment was minimized by the moderator on the site
How do I set the Reminder window to open on top of all applications I have open at that time? Thanks...
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Hi David -- attached are instructions for changing the reminder default for Outlook 2010. Takes 10 seconds to complete. Sheila
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