How to set up auto reply (out of office) in outlook?

This article will show you methods of setting up auto reply in Outlook.

Set up auto reply in Outlook with creating rule
Easily set up auto reply in Outlook with Kutools for Outlook


Set up auto reply in Outlook with creating rule

You can do as follows to creating a rule for setting up auto reply in Outlook.

1. Create a new message with subject and body you want to send as auto replying.

2. Click File (in Outlook 2007, click the Office button) > Save As.

3. In the Save As dialog box, select Outlook Template in the Save as type drop-down list, and then click the Save button.

4. Close the message directly. If you are using Outlook 2010, 2013 and 2016, please click Home > Rules > Manage Rules & Alerts.

For Outlook 2007, click Tools > Rules and Alerts... from the menu in Outlook window. See screenshot:

5. In the Rules and Alerts dialog box, click New Rule...

6. In the Rules Wizard dialog box, select Apply rule on message I receive in Outlook 2010 and 2013. And In Outlook 2007, select the Start from a blank rule option and the Check messages when they arrive option, and click Next button.

7. In the following Rules Wizard dialog box, select sent only to me in Outlook 2010 and 2013, or select where my name is in the To box in Outlook 2007, and then click Next button.

8. Check reply using a specific template under Select action(s), and click on a specific template in the Edit the rule description box. See screenshot:

9. In the Select a Reply Template dialog box, select User Templates in File System in the Look In drop-down list, select the template you created before and click the Open button. When it returns to the previous Rules Wizard dialog box, click the Next button.

10. In the next Rules and Wizard dialog box, click the Next button without checking any exceptions.

11. Type a name for your auto reply rule in the Specify a name for this rule box, and click the Finish button.

If you want to use this rule for all email accounts, please check the Create this rule on all accounts box.

12. Now it returns to the Rules and Alerts dialog box, please click the OK button. Now the auto reply rule is created.

It’s too complicated to create rules for auto reply in Outlook, but you can easily get it done with the Kutools for Outlook’s Auto Reply function in next section.


Easily set up auto reply in Outlook with Kutools for Outlook

Here highly recommend the Auto Reply Manager utility of Kutools for Outlook to help you easily set up auto reply in Outlook.

1. Open your Microsoft Outlook, then click Kutools > Reply > Auto Reply Manager.

2. In the Auto Reply Manager dialog box, check the email account you want to auto reply when receiving emails, modify the auto reply subject prefix and the auto reply content as you need, and finally click the OK button. See screenshot:

3. Then enable this auto Reply utility by clicking Kutools > Reply > Enable Auto reply.

From now on, when receiving email in the specified email account, an auto reply email will be sent automatically to the email sender.

  If you want to have a free trial ( 60-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Easily set up auto reply in Outlook with Kutools for Outlook



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  • To post as a guest, your comment is unpublished.
    sagarharish999@gmail.com · 1 years ago
    the nice game
  • To post as a guest, your comment is unpublished.
    paulisteni · 1 years ago
    Thank You for Easily Set Up Auto Reply In Outlook Without Rules.I was thinking for this.Even today i am thinking to call Windows Technical Support for help
  • To post as a guest, your comment is unpublished.
    Janice · 3 years ago
    Hello,

    I can't seem to get Kutools to save any auto reply message so do you have to type one every time?

    Also, I tried it just with default template doesn't seem to work?
  • To post as a guest, your comment is unpublished.
    Al · 4 years ago
    Followed step by step. Received an email in Inbox and got a pop up window with "Cannot reply to message". What did I miss?
  • To post as a guest, your comment is unpublished.
    Arun · 4 years ago
    Good one. Very easy to understand using the screenshot.
  • To post as a guest, your comment is unpublished.
    Emma · 4 years ago
    Why it indicates "Rules in Error" and "Cannot reply to message"?
  • To post as a guest, your comment is unpublished.
    JasonH · 5 years ago
    FINALLY!!!!! Honestly, Microsoft really dropped the ball on this one, everyone needs to know this procedure and it took lots of searching to finally get a procedure. Thank you.
  • To post as a guest, your comment is unpublished.
    Greg · 5 years ago
    This set up worked easily but after applying it every contact in MS Outlook received the auto reply message in their inbox. How do prevent this?
  • To post as a guest, your comment is unpublished.
    ahamd.ahmad.ahmad · 5 years ago
    thanks alot brother, that helped me so much thanks
  • To post as a guest, your comment is unpublished.
    Nkolo · 5 years ago
    Thanks for the info. I used this to set an auto response to all emails i receive. However I can not indicate the respective subject of the received email on my auto response email. Pls assist !!!
  • To post as a guest, your comment is unpublished.
    Nkolo · 5 years ago
    I managed to set an auto response to all emails i receive. However my problem is to have the specific subject shown so that the sender knows exactly which email is received in case they send many.
  • To post as a guest, your comment is unpublished.
    Charles · 5 years ago
    I am using MS office 2008. I want to turn off the "out Office Assistant" Please send me the procedure step by step.
    Regards
    Charles
  • To post as a guest, your comment is unpublished.
    Tara · 5 years ago
    This was quite easy to follow. I am tech-challenged and even I was able to set it up. Now I need to figure out how to cancel it... :)
  • To post as a guest, your comment is unpublished.
    Naigus · 5 years ago
    Good guide! I must remember to use this next time I want some "fresh hair"! :lol:
  • To post as a guest, your comment is unpublished.
    Veena · 6 years ago
    The option "Turn on for all accounts" after "turn on this rule' was not highlighted-why? if this is not selected will this work?
    • To post as a guest, your comment is unpublished.
      Me · 6 years ago
      The "Turn on for all accounts" will be grayed out if there is only one email account configured in your Outlook. It will only be checkable if there is more than one account configured in Outlook. It will work even if it's grayed out.
  • To post as a guest, your comment is unpublished.
    Connie · 6 years ago
    Why is this so hard? This is a million steps just to have an away message!
  • To post as a guest, your comment is unpublished.
    Eng. Jahanzeb · 6 years ago
    thanks a lot. it's working
  • To post as a guest, your comment is unpublished.
    Adam · 6 years ago
    Very useful information indeed.
    Eventually I had to turn it off though as I consumed my daily outgoing mail quota auto responding to spammers:)

    www.jobibex.com
  • To post as a guest, your comment is unpublished.
    chandan · 6 years ago
    very help thanks :D :-x :lol: :-)
  • To post as a guest, your comment is unpublished.
    Rachel · 6 years ago
    thanks it help a lot :-)
    • To post as a guest, your comment is unpublished.
      David JAMES · 1 months ago
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