How to set up auto reply (out of office) in outlook?

This article will show you methods of setting up auto reply in Outlook.

Set up auto reply in Outlook with creating rule

Easily set up auto reply in Outlook with Kutools for Outlook


Easily set up auto reply in Outlook without rules:

With the Auto Reply Manager utility of Kutools for Excel, you just need to check the certain email account and compose your auto reply subject and body as below screenshot shown to finish the auto reply settings.

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 30 days. Free Download Now


arrow blue right bubble Set up auto reply in Outlook with creating rule

You can do as follows to creating a rule for setting up auto reply in Outlook.

1. Create a new message with subject and body you want to send as auto replying.

2. Click File (in Outlook 2007, click the Office button) > Save As.

3. In the Save As dialog box, select Outlook Template in the Save as type drop-down list, and then click the Save button.

4. Close the message directly. If you are using Outlook 2010, 2013 and 2016, please click Home > Rules > Manage Rules & Alerts.

For Outlook 2007, click Tools > Rules and Alerts... from the menu in Outlook window. See screenshot:

5. In the Rules and Alerts dialog box, click New Rule...

6. In the Rules Wizard dialog box, select Apply rule on message I receive in Outlook 2010 and 2013. And In Outlook 2007, select the Start from a blank rule option and the Check messages when they arrive option, and click Next button.

7. In the following Rules Wizard dialog box, select sent only to me in Outlook 2010 and 2013, or select where my name is in the To box in Outlook 2007, and then click Next button.

8. Check reply using a specific template under Select action(s), and click on a specific template in the Edit the rule description box. See screenshot:

9. In the Select a Reply Template dialog box, select User Templates in File System in the Look In drop-down list, select the template you created before and click the Open button. When it returns to the previous Rules Wizard dialog box, click the Next button.

10. In the next Rules and Wizard dialog box, click the Next button without checking any exceptions.

11. Type a name for your auto reply rule in the Specify a name for this rule box, and click the Finish button.

If you want to use this rule for all email accounts, please check the Create this rule on all accounts box.

12. Now it returns to the Rules and Alerts dialog box, please click the OK button. Now the auto reply rule is created.

It’s too complicated to create rules for auto reply in Outlook, but you can easily get it done with the Kutools for Outlook’s Auto Reply function in next section.


arrow blue right bubble Easily set up auto reply in Outlook with Kutools for Outlook

This short tutorial shows how to easily set up auto reply in Outlook with the Auto Reply utility of Kutools for Outlook. And these techniques work in all versions of Outlook 2016, 2013 and 2010.

1. Open your Microsoft Outlook, then click Kutools > Reply > Auto Reply Manager.

2. In the Auto Reply Manager dialog box, check the email account you want to auto reply when receiving emails, modify the auto reply subject prefix and the auto reply content as you need, and finally click the OK button. See screenshot:

3. Then enable this auto Reply utility by clicking Kutools > Reply > Enable Auto reply.

From now on, when the specified account receiving emails, Outlook will send auto reply emails to the senders automatically.

If you want to have a free trial of the Auto Reply function, please go to free download the software first, and then go to apply the operation according above steps.


 

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Comments  

Permalink +1 Rachel
thanks it help a lot :-)
2014-01-21 15:01 Reply Reply with quote Quote
Permalink -2 chandan
very help thanks :D :-x :lol: :-)
2014-02-03 12:55 Reply Reply with quote Quote
Permalink -3 Adam
Very useful information indeed.
Eventually I had to turn it off though as I consumed my daily outgoing mail quota auto responding to spammers:)

www.jobibex.com
2014-02-13 15:46 Reply Reply with quote Quote
Permalink 0 Eng. Jahanzeb
thanks a lot. it's working
2014-03-26 08:05 Reply Reply with quote Quote
Permalink +4 Connie
Why is this so hard? This is a million steps just to have an away message!
2014-04-30 12:56 Reply Reply with quote Quote
Permalink 0 Veena
The option "Turn on for all accounts" after "turn on this rule' was not highlighted-why ? if this is not selected will this work?
2014-06-17 11:59 Reply Reply with quote Quote
Permalink 0 Me
The "Turn on for all accounts" will be grayed out if there is only one email account configured in your Outlook. It will only be checkable if there is more than one account configured in Outlook. It will work even if it's grayed out.
2014-06-18 20:06 Reply Reply with quote Quote
Permalink +1 Naigus
Good guide! I must remember to use this next time I want some "fresh hair"! :lol:
2014-08-20 13:21 Reply Reply with quote Quote
Permalink 0 Tara
This was quite easy to follow. I am tech-challenged and even I was able to set it up. Now I need to figure out how to cancel it... :)
2014-08-21 18:35 Reply Reply with quote Quote
Permalink 0 Charles
I am using MS office 2008. I want to turn off the "out Office Assistant" Please send me the procedure step by step.
Regards
Charles
2014-09-21 11:21 Reply Reply with quote Quote
Permalink 0 Nkolo
I managed to set an auto response to all emails i receive. However my problem is to have the specific subject shown so that the sender knows exactly which email is received in case they send many.
2014-11-12 14:13 Reply Reply with quote Quote
Permalink 0 Nkolo
Thanks for the info. I used this to set an auto response to all emails i receive. However I can not indicate the respective subject of the received email on my auto response email. Pls assist !!!
2014-11-12 14:35 Reply Reply with quote Quote
Permalink 0 ahamd.ahmad.ahmad
thanks alot brother, that helped me so much thanks
2015-01-14 08:38 Reply Reply with quote Quote
Permalink -1 Greg
This set up worked easily but after applying it every contact in MS Outlook received the auto reply message in their inbox. How do prevent this?
2015-07-11 14:21 Reply Reply with quote Quote
Permalink -1 JasonH
FINALLY!!!!! Honestly, Microsoft really dropped the ball on this one, everyone needs to know this procedure and it took lots of searching to finally get a procedure. Thank you.
2015-08-07 18:42 Reply Reply with quote Quote
Permalink -1 Emma
Why it indicates "Rules in Error" and "Cannot reply to message"?
2015-08-10 09:15 Reply Reply with quote Quote
Permalink -1 Arun
Good one. Very easy to understand using the screenshot.
2015-09-22 14:08 Reply Reply with quote Quote
Permalink 0 Al
Followed step by step. Received an email in Inbox and got a pop up window with "Cannot reply to message". What did I miss?
2016-06-30 15:12 Reply Reply with quote Quote
Permalink 0 Janice
Hello,

I can't seem to get Kutools to save any auto reply message so do you have to type one every time?

Also, I tried it just with default template doesn't seem to work?
2017-04-24 20:43 Reply Reply with quote Quote

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