How to Export Emails to Excel Based on a Date Range in Outlook?

Author: Sun Last Modified: 2025-04-17

Exporting emails to Excel based on a specific date range can help organize your email data and keep track of important communication. This guide covers two methods: using a manual approach with filters and leveraging Kutools for Outlook's Save Messages as Files feature for a more efficient and automated solution.

Export emails to an Excel file based on a date range

Export emails to separate Excel files based on a date range

Export emails to an Excel file based on a date range

In Outlook, you can list emails based on date range from search, then copy and paste them into Excel directly.

1. Select the specified folder you will export emails from, type search criteria received:8/20/2017..1/29/2018 into the "Instant Search" box, and then click "Search" > "Current Folder" to specify the search scope. See screenshot:

Note: In the search criteria received:8/20/2017..1/29/2018, 8/20/2017 and 1/29/2018 decide the certain date range you will export emails within, and you can change them as you need.

2. Then press "Ctrl + A" to select all listing emails, and then press "Ctrl + C" to copy them.

3. Open Excel, and select one cell from a sheet, press "Ctrl + V" to paste the emails. Now the subject, size and other information of each email are pasted in the worksheet.

4. Click "File" > "Save" to save the Excel file as you need.

Export emails to separate Excel files based on a date range

For a faster and more streamlined approach, "Kutools for Outlook" offers the "Save Messages as Files" feature, allowing you to easily export emails within a specific date range to Excel.

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1. Type received:8/20/2024..9/29/2024 in the "Instant Search" box to list all emails received in the date range 8/20/2024–9/29/2024.

2. Go ahead to press "Ctrl + A" to select all listing emails, and click "Kutools" > "Bulk Processing" > "Save Selected Emails as Files in Various Formats like PDF". See screenshot:

3. In the "Save message as other files" dialog, select one folder to save the exporting files, check "Excel format" option in "Select save file format" section, and you can choose the save contents in right section.