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How to move emails to a specific folder based on subject in Outlook?

Author: Sun Last Modified: 2020-09-02

In Outlook, the messages you received contains hundreds of different subjects, but in some times, you want to move the emails to a folder based on a special subject, how can you quickly handle it without manually move one by one?

Move emails to a specific folder by subject


Move emails to a specific folder by subject

In Outlook, the Rule function can help you to achieve many amazing and automatic operations.

1. Select the email which contains the subject you want to move emails based on, click Home > Rules > Create Rule.
doc move email to folder based on subject 1

2. In the Create Rule dialog, check Subject contains and Move the item to folder checkboxes, then click Select Folder.
doc move email to folder based on subject 2

3. In the Rules and Alerts dialog, you can directly select a folder to place the emails, also, you can click New to create a new folder to place.
doc move email to folder based on subject 3

4. Click OK > OK > OK, then in the Success dialog, check Run this rule now on message already in the current folder checkbox. Click OK.
doc move email to folder based on subject 4

Then all emails with subject of dfg in current folder have been moved to the specified folder.

From now on, all incoming messages contain this subject will be moved to the specific folder automatically.


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Thanks! I was getting so manu junk email related to birthday wishes. You saved my time.
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