How to move emails to a specific folder based on subject in Outlook?

In Outlook, the messages you received contains hundreds of different subjects, but in some times, you want to move the emails to a folder based on a special subject, how can you quickly handle it without manually move one by one?

Move emails to a specific folder by subject

remove all duplicate emails from one mail folder in outlook

We usually receive many duplicate emails with same subjects and attachments which are needed to be removed.The Duplicate Mails in Kutools for Outlook can quickly remove all duplicate emails and keep one only in seconds.   Click for 45 days free trial!
doc remove duplicate emalis
 
Kutools for Outlook: with dozens of handy Outlook add-ins, free to try with no limitation in 45 days.
Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

Move emails to a specific folder by subject

In Outlook, the Rule function can help you to achieve many amazing and automatic operations.

1. Select the email which contains the subject you want to move emails based on, click Home > Rules > Create Rule.
doc move email to folder based on subject 1

2. In the Create Rule dialog, check Subject contains and Move the item to folder checkboxes, then click Select Folder.
doc move email to folder based on subject 2

3. In the Rules and Alerts dialog, you can directly select a folder to place the emails, also, you can click New to create a new folder to place.
doc move email to folder based on subject 3

4. Click OK > OK > OK, then in the Success dialog, check Run this rule now on message already in the current folder checkbox. Click OK.
doc move email to folder based on subject 4

Then all emails with subject of dfg in current folder have been moved to the specified folder.

From now on, all incoming messages contain this subject will be moved to the specific folder automatically.


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Sanjeev · 11 months ago
    Thanks! I was getting so manu junk email related to birthday wishes. You saved my time.