How to open specific Excel file from Outlook?

Author: Xiaoyang Last Modified: 2024-08-21

If you want to use a specific Excel file frequently when working on Outlook, so you need to open this file now and then. Is there any quick and easy way for you to open a specified workbook file from Outlook? This article, I will talk about how to solve it.

Open a specific Excel file from Outlook with VBA code

Open a specific Excel file from Outlook with VBA code

You can use the following VBA code to open a default workbook file as you need, please do as this:

1. In Outlook, hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Then, click Insert > Module, and paste the following code in the Module Window.

VBA code: Open a specific Excel file from Outlook:

Public Sub OpenSpecificExcelWorkbook()
    Dim xExcelFile As String
    Dim xExcelApp As Excel.Application
    Dim xWb As Excel.Workbook
    Dim xWs As Excel.Worksheet
   Dim xExcelRange As Excel.Range
    xExcelFile = "C:\Users\DT168\Desktop\split document\kto-data.xlsx"
    Set xExcelApp = CreateObject("Excel.Application")
    Set xWb = xExcelApp.Workbooks.Open(xExcelFile)
    Set xWs = xWb.Sheets(1)
    xWs.Activate
    Set xExcelRange = xWs.Range("A1")
    xExcelRange.Activate
    xExcelApp.Visible = True
End Sub

Note: In the above code, you should change the Excel file path: C:\Users\DT168\Desktop\split document\kto-data.xlsx to your own.

3. And then, still in the Microsoft Visual Basic for Applications window, click Tools > References to go to the References-Project1 dialog box, and check Microsoft Excel Object Library option from the Available References list box, see screenshot:

doc open specific excel 1

4. Then, click OK button to exit the dialog, save and close the code window. Now, you should add this code to the Quick Access Toolbar.

5. In main interface of the Outlook, click Customize Quick Access Toolbar icon, and select More Commands, see screenshot:

doc open specific excel 2

6. In the Outlook Options dialog box:

(1.) Select Macros from the Choose commands from drop down list;
(2.) And then choose the VBA code name which you have inserted just now;
(3.) Click Add button to add the code into the Customize Quick Access Toolbar list box.

doc open specific excel 3

7. And then a macro icon is displayed into the Quick Access Toolbar as following screenshot shown. From now on, when you click this button, your specified Excel file will be opened at once.

doc open specific excel 4

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.

This feature supports:

Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
Enhanced Content: Automatically refine your email text for clarity and impact.
Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
Intelligent Extensions: Expand your thoughts with context-aware suggestions.
Summarization: Get concise overviews of long emails instantly.
Global Reach: Translate your emails into any language with ease.

This feature supports: