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How to open specific Excel file from Outlook?

Author Xiaoyang Last modified

If you want to use a specific Excel file frequently when working on Outlook, so you need to open this file now and then. Is there any quick and easy way for you to open a specified workbook file from Outlook? This article, I will talk about how to solve it.

Open a specific Excel file from Outlook with VBA code

Open a specific Excel file from Outlook with VBA code

You can use the following VBA code to open a default workbook file as you need, please do as this:

1. In Outlook, hold down the "ALT" + "F11" keys to open the "Microsoft Visual Basic for Applications" window.

2. Then, click "Insert" > "Module", and paste the following code in the "Module" Window.

VBA code: Open a specific Excel file from Outlook:

Public Sub OpenSpecificExcelWorkbook()
    Dim xExcelFile As String
    Dim xExcelApp As Excel.Application
    Dim xWb As Excel.Workbook
    Dim xWs As Excel.Worksheet
   Dim xExcelRange As Excel.Range
    xExcelFile = "C:\Users\DT168\Desktop\split document\kto-data.xlsx"
    Set xExcelApp = CreateObject("Excel.Application")
    Set xWb = xExcelApp.Workbooks.Open(xExcelFile)
    Set xWs = xWb.Sheets(1)
    xWs.Activate
    Set xExcelRange = xWs.Range("A1")
    xExcelRange.Activate
    xExcelApp.Visible = True
End Sub

Note: In the above code, you should change the Excel file path: "C:\Users\DT168\Desktop\split document\kto-data.xlsx" to your own.

3. And then, still in the "Microsoft Visual Basic for Applications" window, click "Tools" > "References" to go to the "References-Project1" dialog box, and check "Microsoft Excel Object Library" option from the "Available References" list box, see screenshot:

doc open specific excel 1

4. Then, click "OK" button to exit the dialog, save and close the code window. Now, you should add this code to the "Quick Access Toolbar".

5. In main interface of the Outlook, click "Customize Quick Access Toolbar" icon, and select "More Commands", see screenshot:

doc open specific excel 2

6. In the "Outlook Options" dialog box:

  • (1.) Select "Macros" from the "Choose commands from" drop down list;
  • (2.) And then choose the VBA code name which you have inserted just now;
  • (3.) Click "Add" button to add the code into the "Customize Quick Access Toolbar" list box.

doc open specific excel 3

7. And then a macro icon is displayed into the "Quick Access Toolbar" as following screenshot shown. From now on, when you click this button, your specified Excel file will be opened at once.

doc open specific excel 4

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