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Outlook: How to print email without images

Author: Sun Last Modified: 2022-04-29

Generally printing an email in Outlook, the images will be printed as well. But sometimes, you just want to print the texts without the images, however, in Outlook, there is no built-in feature that can support this job. This tutorial provides a VBA code that will print the image-free email through Word immediately. Or when your computer doesn't have a printer, the VBA code will export the email as a PDF without images first, and then you can print the PDF after the printer is available.

VBA to print email without images

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VBA to print email without images


1. Select an email that you want to print the text only, then press Alt + F11 keys to enable Microsoft Visual Basic for Applications window.

2. Click Insert > Module to create a new blank module, then copy and paste the below code to the module.

VBA: export email without images

Sub PrintWithoutImages()
  Dim xMail As Outlook.MailItem
  Dim xFileName As String, xSubject As String
  Dim xWord As Word.Application
  Dim xWordDoc As Word.Document
  Dim xInlineShape As Word.InlineShape
  Dim InvalidArr
  On Error Resume Next
  If Application.ActiveWindow.Class = olInspector Then
    Set xMail = ActiveInspector.CurrentItem
  ElseIf Application.ActiveWindow.Class = olExplorer Then
    Set xMail = ActiveExplorer.Selection.Item(1)
  End If
  InvalidArr = Array("/", "\", "*", ":", Chr(34), "?", "<", ">", "|")
  xSubject = xMail.Subject
  For i = 0 To UBound(InvalidArr)
    xSubject = VBA.Replace(xSubject, InvalidArr(i), "")
  Next i
  xFileName = Environ("Temp") & "\" & xSubject & ".doc"
Debug.Print xFileName
  xMail.SaveAs xFileName, olDoc
  Set xWord = CreateObject("Word.Application")
  xWord.Visible = False
  Set xWordDoc = xWord.Documents.Open(xFileName)
  For Each xInlineShape In xWordDoc.InlineShapes
  Kill xFileName
End Sub

doc remove duplicate calendar items 1

3. Click Tools > References to enable References – Project 1 dialog, tick Microsoft Word 16.0 Object Library checkbox. Click OK.

 doc remove duplicate calendar items 1

doc remove duplicate calendar items 1

4-1. Keep the cursor within the code, and press F5 key or click Run button to run the code, then the email without images will be printed immediately through Word. But if your computer doesn’t have a printer, please follow Step 4.

4-2. When your computer doesn’t have a printer, after pressing F5 key or clicking Run button to run the code, a dialog pops out for choosing a folder to place the PDF file, and name the PDF file. Click Save.

 doc remove duplicate calendar items 1

Now the email has been exported as a PDF without images. Open the PDF file, and right click to select Print to print the email.

doc remove duplicate calendar items 1

doc remove duplicate calendar items 1

Tip: If you want to bulk save selected emails as PDF (or Word, CSV, Excel, Txt, HTML files) with images, headers, bodies, Ccs, the Bulk Save feature of Kutools for Outlook can help you, which only need 3 steps.

1. Select emails.

2. Click Kutools > Bulk Save.

doc remove duplicate calendar items 1

3. Choose a location and check the file format(s) you want, Click Ok.

doc remove duplicate calendar items 1

doc remove duplicate calendar items 1

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