Outlook: How to add a clickable phone number in email signature

Normally, a phone number added in email signature is shown as plain text in Outlook. Here this tutorial tells you how to add a phone number clickable in email signature.

VBA to print email without images

Note: Here takes Outlook 2021 as an instance, the steps and descriptions may have some differences in other Outlook versions.

Add a clickable phone number in email signature

1. Enable Outlook, in the Email view, under Home tab, click New Email to enable a new Message window.

2. In the Message window, click Insert tab, then click Signature > Signature. See screenshot:
 

3. Then click New button under Email Signature tab in the Signature and Stationery window to display the New Signature dialog, then type a name for the new signature. Click OK.

4. Go back to Signature and Stationery window, in the Edit signature textbox, type the signature contents without the phone number. Then click the hyperlink icon.

5. In Insert Hyperlink window, type the phone number format you want to be shown in the signature in the Text to display textbox, and type the actual phone number without any delimiters with tel: at the front in the Address textbox. Click OK.
 

You can see the phone number is shown in blue and with an underline. Click OK to successfully create the signature.

Now when you create a new email or reply to or forward an email in the Message window, click Insert tab, and choose the signature that contains the phone number under Signature group, the signature with the phone number clickable will be inserted into the email body.

You can test the phone number clickable like this:

Hold Ctrl key to click the phone number link, a window pops out to ask you which app is used to open the link, click the one you need and click OK.

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

• Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
• BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
• Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
• Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.

Read More... Download Now...