Note: The other languages of the website are Google-translated. Back to English

Outlook: How to add a clickable phone number in email signature

Normally, a phone number added in email signature is shown as plain text in Outlook. Here this tutorial tells you how to add a phone number clickable in email signature.
doc add clickable phone 1

VBA to print email without images

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

Note: Here takes Outlook 2021 as an instance, the steps and descriptions may have some differences in other Outlook versions.


Add a clickable phone number in email signature

 

1. Enable Outlook, in the Email view, under Home tab, click New Email to enable a new Message window.
doc add clickable phone 1

2. In the Message window, click Insert tab, then click Signature > Signature. See screenshot:
 doc add clickable phone 1

3. Then click New button under Email Signature tab in the Signature and Stationery window to display the New Signature dialog, then type a name for the new signature. Click OK.
doc add clickable phone 1

4. Go back to Signature and Stationery window, in the Edit signature textbox, type the signature contents without the phone number. Then click the hyperlink icon.
doc add clickable phone 1

5. In Insert Hyperlink window, type the phone number format you want to be shown in the signature in the Text to display textbox, and type the actual phone number without any delimiters with tel: at the front in the Address textbox. Click OK.
doc add clickable phone 1 

You can see the phone number is shown in blue and with an underline. Click OK to successfully create the signature.
doc add clickable phone 1

Now when you create a new email or reply to or forward an email in the Message window, click Insert tab, and choose the signature that contains the phone number under Signature group, the signature with the phone number clickable will be inserted into the email body.
doc add clickable phone 1

You can test the phone number clickable like this:

Hold Ctrl key to click the phone number link, a window pops out to ask you which app is used to open the link, click the one you need and click OK.
doc add clickable phone 1


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
this is a test
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0  Characters
Suggested Locations