Skip to main content

Outlook: How to add a clickable phone number in email signature

Author: Sun Last Modified: 2022-06-21

Normally, a phone number added in email signature is shown as plain text in Outlook. Here this tutorial tells you how to add a phone number clickable in email signature.
doc add clickable phone 1

VBA to print email without images

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

Note: Here takes Outlook 2021 as an instance, the steps and descriptions may have some differences in other Outlook versions.

Add a clickable phone number in email signature


1. Enable Outlook, in the Email view, under Home tab, click New Email to enable a new Message window.
doc add clickable phone 1

2. In the Message window, click Insert tab, then click Signature > Signature. See screenshot:
 doc add clickable phone 1

3. Then click New button under Email Signature tab in the Signature and Stationery window to display the New Signature dialog, then type a name for the new signature. Click OK.
doc add clickable phone 1

4. Go back to Signature and Stationery window, in the Edit signature textbox, type the signature contents without the phone number. Then click the hyperlink icon.
doc add clickable phone 1

5. In Insert Hyperlink window, type the phone number format you want to be shown in the signature in the Text to display textbox, and type the actual phone number without any delimiters with tel: at the front in the Address textbox. Click OK.
doc add clickable phone 1 

You can see the phone number is shown in blue and with an underline. Click OK to successfully create the signature.
doc add clickable phone 1

Now when you create a new email or reply to or forward an email in the Message window, click Insert tab, and choose the signature that contains the phone number under Signature group, the signature with the phone number clickable will be inserted into the email body.
doc add clickable phone 1

You can test the phone number clickable like this:

Hold Ctrl key to click the phone number link, a window pops out to ask you which app is used to open the link, click the one you need and click OK.
doc add clickable phone 1

Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2



Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
this is a test
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations