How to mass mark all emails as read in one or all folders in Outlook?
Unread emails piling up in your Outlook can be overwhelming. Instead of individually marking them as read, here’s how you can mass mark all emails as read in one or all folders. Follow the methods below to clean up your inbox more efficiently.
Mass mark all emails as read in one folder in Outlook
Mass mark all emails in the Deleted Items folders across as read
Mass mark all emails in all folders of the current email account as read
Mass mark all emails as read in one folder in Outlook
1. In the Mail view, open an email folder where you want to mark all unread emails as read at once.
2. Right click the folder and select Mark All as Read from the context menu.
Tips: Or you can select an email in the folder, press the Ctrl + A keys to select all emails in that folder, right click on the selection and then click Mark as Read from the context menu. See screenshot:
Then all unread emails are marked as read at once.
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Mass mark all emails in the Deleted Items folders across as read
When organizing your inbox, you might delete duplicate emails or promotional messages, most of which are usually unread. As a result, your Deleted Items folder may end up with numerous unread emails, and you may want to mark them all as read. While Outlook doesn’t have a built-in feature for this, Kutools for Outlook provides a one-click solution to get the job done effortlessly.
Step 1. Download and install Kutools for Outlook if you haven’t already.
Step 2. Click Kutools Plus > Utilities > Mark as Read.
A dialog pops up telling you all items in the Deleted folders across all accounts in the Outlook have been marked as read.
Moreover, once you enable this feature, any unread emails you delete in the future will automatically be marked as read.
Mass mark all emails in all folders of the current email account as read
If unread emails are piling up in multiple email folders, with the above method, you will need to handle the folders one by one. Here I recommend you to gather all unread emails from all folders into one search folder and then apply the Mark as Read feature to mark all unread emails as read at once.
1. In the folder list of the current email account, right click the Search Folders and select New Search Folder in the context menu.
2. In the New Search Folder dialog box, you need to configure as follows:
Then all unread emails in current email account are grouped into the newly created search folder.
3. Right click this newly created search folder and click Mark All as Read from the right-click menu.
Then all unread emails are marked as read in all folders at once. See screenshot:
Note: Unread emails in the Deleted Items folder cannot be grouped into the search folder.
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