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How to mass mark all emails as read in one or all folders in Outlook?

Author: Siluvia Last Modified: 2022-09-30

If there are too many spam emails piling up in your Inbox, how could you mark all of them as read at once? How can you mark all emails in all folders of the current email account as read? This tutorial provides two methods to help you accomplish these tasks.

Mass mark all emails as read in one folder in Outlook
Mass mark all emails in all folders of the current email account as read


Mass mark all emails as read in one folder in Outlook

1. In the Mail view, open an email folder where you want to mark all unread emails as read at once.

2. Right click the folder and select Mark All as Read from the context menu.

Tips: Or you can select an email in the folder, press the Ctrl + A keys to select all emails in that folder, right click on the selection and then click Mark as Read from the context menu. See screenshot:

Then all unread emails are marked as read at once.


Mass mark all emails in all folders of the current email account as read

If unread emails are piling up in multiple email folders, with the above method, you will need to handle the folders one by one. Here I recommend you to gather all unread emails from all folders into one search folder and then apply the Mark as Read feature to mark all unread emails as read at once.

1. In the folder list of the current email account, right click the Search Folders and select New Search Folder in the context menu.

2. In the New Search Folder dialog box, you need to configure as follows:

2.1) In the Select a Search Folder section, choose Unread mail under Reading Mail;
2.2) In the Customize Search Folder section, select an email account where you want to gather all unread emails;
2.3) Click the OK button.

Then all unread emails in current email account are grouped into the newly created search folder.

3. Right click this newly created search folder and click Mark All as Read from the right-click menu.

Then all unread emails are marked as read in all folders at once. See screenshot:

Note: Unread emails in the Deleted Items folder cannot be grouped into the search folder.


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