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Quickly set/change default text zoom in Outlook

Author: Kelly Last Modified: 2023-10-10

For example, if you change the zoom slider to 120% when composing a new message in Outlook, the specified text zoom will be applied to all composing/replying/forwarding message windows in future. But this text zoom setting does not apply to message windows for reading emails. Even if you have changed the text zoom to specific percentage when reading an email, this text zoom percentage won’t be kept for all the other emails. Kutools for Outlook has an option which can change the text zoom of reading, composing, replying to and forwarding email windows to a specific percentage.

Quickly set/change default zoom level in Outlook

arrow blue right bubbleQuickly set/change default zoom level in Outlook

Kutools for Outlook has an option which can help you change or set the default text zoom for reading pane, and all reading/composing/replying/forwarding message windows.

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1. Click Kutools > Options.

2. In the opening Options dialog box, go to the Zoom tab, and:
(1) Check the Enable auto zoom (Percent) in read, compose and reply window option;
(2) Type a percentage into the zoom level box, or click the  button besides the box and specify a percentage from the drop down list.

Note: In Outlook 2019 and Office 365, this utility has been disabled.

3. Click the OK button.

From now on, the specified text zoom will be automatically and permanently applied to all message windows when reading, composing, replying, or forwarding email messages. See screenshot:

(1) Reading Pane: When reading messages in the Reading Pane, the email will display in the specified default zoom level automatically:
shot zoom reading pane

(2) Message Windows:
A. When read, compose, reply, or forward emails in the Message window, the window will show in the specified default zoom level automatically (in below screenshot, I specified the default zoom to 30%);
B. When clicking Next Items or Previous Items button to read the next or previous email in the Message window, the new message window will be zoomed to the specified zoom level automatically.
shot zoom reading pane

Demo: set/change default text zoom in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

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Hello, can you add functionality so that when changing messages in the email window using the Next Item and Previous Item options (keyboard shortcuts: CTRL+< and CTRL+> ) that the zoom level is set on the email that is switched to. The Zoom function is currently only working when opening each email individually, closing the window, and then opening the next email in its own window. Thank you!
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