How to delete all emails from same sender address in Outlook?
Supposing there are hundreds of emails which are sent from a same sender in your inbox, but now you want to delete all the messages from this sender, how could you quickly delete these emails in Outlook?
- Delete all emails from the same sender with the Instant Search feature (4 steps)
- Delete all or parts of emails from the same sender based on a date range with Kutools for Outlook (only 2 steps)
- Delete all emails from the same sender automatically with Rules (5 steps)
Delete all emails from the same sender with the Search function
If you can use the "Search" function in Outlook, you can filter the emails that come from the same sender first and then delete them.
1. Go to the "Inbox" folder under your account from which you want to delete all the emails from the same sender address.
2. Press the "Ctrl" + "E" keys to activate the "Search Tools" and then click "Search" > "From". Now the search criteria "from:"Sender Name"" or "from:(Sender Name)" is added into the Instant Search box. See screenshot:
3. In the Instant Search box, please replace the "Sender Name" with the specified sender's email address as needed. Then all emails from this sender are found in the current mail folder. See the screenshot below:
4. Click one email item and press "Ctrl + A" to select all the messages, and then right-click the selected emails and choose Delete from the right-clicking menu. See the screenshot above:
Delete all or parts of emails from the same sender based on a date range with Kutools for Outlook
Maybe the above methods are somewhat troublesome. Is there an easier or more efficient way to solve this task? Yes, try Kutools for Outlook's (Delete) "By Sender" feature in Outlook.
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After installing "Kutools for Outlook", please do as follows:
1. Select the email from the sender whose emails you want to delete, and then click "Kutools Plus" > "Delete" > "Delete Emails by Same Sender". See screenshot:
2. Now in the popping out By Sender dialog box, check the "All" option or specify the "date range" in the "Filter Conditions" section as needed, and then click the "Delete" button.
Notes
- You can manually select the emails in the "By Sender" dialog box for deleting.
- This utility is only applied to the selected folder, excluding its subfolders.
- You can click on the email to open it and read the details if you need clarification.
Demo: Delete all emails from the same sender with Kutools for Outlook
Delete all emails from the same sender automatically with Rules
In Outlook, under the Rules function in the Home tab, there are two tools that can help you move messages from the same sender to the Deleted Items folder. But after deleting the messages, you must turn off or delete the rule you created. If you don't turn off the rule, the next time you receive emails from this sender, the messages will be moved to the Deleted Items folder automatically.
1. Please select the email whose sender you want to remove emails by.
2. Click "Home" > "Rules" > "Always Move Messages From", and your selected email's sender has been added after the function. See screenshot:
3. Then a "Rules and Alerts" dialog box will display. Specify the "Deleted Items" folder to place the emails in, and click the "OK" button.
4. All emails from the sender of the selected email in the Inbox have been moved to the "Deleted Items" folder.
5. After removing the emails, please click "Home" > "Rules" > "Manage Rules & Alerts", and then turn off or delete the new rule in the popping up Rules and Alerts dialog box. See screenshot:
Note: You can create the same rule with these steps: (1) Select the specified emails; (2) Click "Home" > "Rules" > "Create Rule"; (3) In the "Create Rule" dialog box, check the "From" and "Move the item to folder" options, and then click the "Select Folder" button to choose a folder to store the deleted emails. See screenshot:
Related article
How to delete all emails which have same subject in Outlook?
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