How to create or insert quick parts (reusable entries) in Outlook?
The Microsoft Outlook "Quick Parts" feature is a powerful tool that allows you to store frequently used text, pictures, or other parts of an email message. After saving this content, you can easily insert it into your emails repeatedly at any time. This tutorial will guide you through how to create and use Quick Parts in Outlook.
Create or insert quick parts (reusable entries) in Outlook
Create or insert quick parts with Kutools for Outlook’s Auto Text utility
Create or insert quick parts (reusable entries) in Outlook
1. Create a new email message by clicking "New E-mail".
2. Compose your email, and then select the content you want to store in the "Quick Parts" gallery.
3. Go to the "Insert" tab, click "Quick Parts" > "Save Selection to Quick Part Gallery".
4. In the "Create New Building Block" dialog:
A. Name your building block.
B. Use the default category or create a new one.
C. Type a description for the building block.
D. Choose an insert type from the "Options" field.
After finishing the settings, click "OK" to save it.
5. Go to "Quick Parts" to see the contents you have saved.
6. To insert a certain quick part, click it, and it will be inserted at the cursor location.
7. To organize or delete quick parts, right-click on the entry and choose an action from the list.
Create or insert quick parts with Kutools for Outlook’s Auto Text utility
With the "Auto Text" utility of Kutools for Outlook, you can quickly create a selection as a quick part and insert it into emails in Outlook.
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1. Create a new email message. The "Auto Text" pane will appear on the right side of the window.
2. Compose the email with the content you want to save as a quick part.
3. Select the content, then click the 
button in the "Auto Text" pane.
4. In the "Auto Text" dialog:
A. Enter a name in the "Name" box.
B. Select a category from the "Category" drop-down list.
C. Click "OK" to save.
Then the selection is saved as an auto text (quick part). To insert it into the email body, go to the correct category, find the item, and double-click it.
For more details, please visit Quickly create, edit, delete, and reuse quick parts (autotext) in Outlook.
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