How to create or insert quick parts (reusable entries) in Outlook?
The Microsoft Outlook’s Quick Parts is a powerful feature for you to store your frequently used text, picture or other email message parts. After storing this content, you can easily insert them into your emails at any time repeatedly. This tutorial aims to help you fix the problem of how to create and use quick parts in Outlook.
Create or insert quick parts (reusable entries) in Outlook
Create or insert quick parts with Kutools for Outlook’s Auto Text utility
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
Create or insert quick parts (reusable entries) in Outlook
1. Create a new email message by clicking New E-mail button.
2. Compose your email, and then select the content you want to store in the Quick Part Gallery.
3. Then go to Insert tab, and click Quick Parts > Save Selection to Quick Part Gallery. See screenshot:
4. In the Create New Building Block dialog, you can:
A: Name your building block;
B: Use the default Category or create a new one for your new building block;
C: Type in the Description for the building block;
D: Choose an insert type from the Options field.
After finish the settings, click OK to close it.
5. Go to the Quick Parts, you will see the contents you have saved are listed.
6. If you want to insert a certain quick part to the email body, just click it. And it will be inserted into the location of the cursor.
And if you want to organize the quick parts or delete it, right click on it and choose what you want from the list. See screenshot:
Create or insert quick parts with Kutools for Outlook’s Auto Text utility
With the Auto Text utility of Kutools for Outlook, you can quickly create a selection as quick part and insert the quick part to the message in Outlook.
Kutools for Outlook: with more than 20 handy Outlook add-ins, free to try with no limitation in 45 days. Get it Now.
1. Create a new email message, then you can see the Auto Text pane is locating on the right side in the Message window.
2. Compose the email message with the content you want to save as quick parts in Outlook for future use.
3. Select the content, and then click the 
button in the Auto Text pane. See screenshot:
4. Then an Auto Text dialog box pops up. Please enter a name for the new auto text in the Name box; select a category in the Category drop-down list and then click the OK button.
Then the selection is saved as auto text (quick part). For inserting the auto text to the email body, please go to the Category you have saved the auto text in, find the auto text and double click to insert. See screenshot:
Please click Quickly create, edit, delete, and reuse quick parts (autotext) in Outlook for more detailed information of Kutools for Outlook’s Auto Text utility.
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
