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How to set reminders on tasks (with due dates) in Outlook?

Author: Kelly Last Modified: 2014-05-16

For example, many tasks have been assigned to you, which start at different times in one month. To follow up these tasks on time, youโ€™d better set reminders on them. In this article, we will talk about some tricks about setting reminders on tasks (with due dates) in Microsoft Outlook.

Set reminder on a task in Outlook

Set reminder on a task with Follow up feature in Outlook

Automatically set reminders on all tasks in Outlook 2010 and 2013

Automatically set reminders on all tasks in Outlook 2007

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arrow blue right bubbleSet reminder on a task in Outlook

You can set reminders for either new tasks or existing ones easily in Microsoft Outlook as following:

Step 1: Open a Task window:

  1. Create a new task by clicking the New Items > Task on the Home tab in Outlook 2010 and 2013.
  2. Create a new task by clicking the File > New > Task in Outlook 2007.
  3. Open an existing task by double clicking it in the Task view.

Step 2: In the Task window, check the Reminder above the task body, and specify the reminder date and reminder time separately in the following boxes. See screen shot:

Step 3: Compose the task and click the Save & Close button.


arrow blue right bubbleSet reminder on a task with Follow up feature in Outlook

There is an alternative method to set reminder on a task with the Follow up feature.

Step 1: Open a Task window:

  1. Create a new task by clicking the New Items > Task on the Home tab in Outlook 2010 and 2013.
  2. Create a new task by clicking the File > New > Task in Outlook 2007.
  3. Open an existing task by double clicking it in the Task view.

Step 2: In the Task window, click the Follow Up > Add Reminder in the Tags group on the Task tab (or Options group in Outlook 2007).

Step 3: In the Custom dialog box, check the Reminder, specify the reminder date and reminder time, and click the OK button.

Step 4: Compose the task and click the Save & Close button.

Note: For an existing task, you can click to select it in the Task view, and click the Custom in the Follow Up group on the Home tab (or click the Actions > Follow Up > Custom in Outlook 2007) directly to open the Custom dialog box.


arrow blue right bubbleAutomatically set reminders on all tasks in Outlook 2010 and 2013

The following trick will help you to automatically set reminders on all tasks with due dates easily in Microsoft Outlook 2010 and 2013.

Step 1: Click the File > Options.

Step 2: In the Outlook Options dialog box, click the Tasks in the left bar.

Step 3: Go to the Task options section, and check the option of Set reminders on tasks with due dates.

Step 4: Click the Default reminder time: box, and click to select a reminder time from the drop down list.

Step 5: Click the OK button.

From now on, when you are creating a new task in Outlook, the reminder will be added as soon as you specify the due date.


arrow blue right bubbleAutomatically set reminders on all tasks in Outlook 2007

To automatically set reminders on all tasks with due dates in Microsoft Outlook 2007, please do as following:

Step 1: Click the Tools > Options.

Step 2: In the Options dialog box, click the Task Options button on the Preference tab.

Step 3: In the Task Options dialog box, check the option of Set reminders on tasks with due dates, and click the OK button.

Step 4: In the Options dialog box, please click the Reminder time: box and specify a reminder time from the drop down list in the Tasks section, and click the OK button.

After you enabling the reminder for tasks with due dates, the reminder will be added automatically when you are specifying a due date for a new task.


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