How to track meeting responses in Outlook?

Author Siluvia Last modified 2025-04-23

After sending a meeting invitation in Outlook, you might want to know whether the attendees have accepted, declined, or tentatively responded to your request. Outlook allows you to easily track and manage these meeting responses directly within the calendar event. This article guides you through the simple steps to track attendee responses.

Track meeting responses in Outlook

Track meeting responses in Outlook

1. Switch to the "Calendar" view in Outlook. Then double-click on the meeting for which you wish to track responses.

2. In the meeting window, navigate to the "Tracking" tab.

3. Under the "Tracking" tab, you’ll see a detailed list of all invitees along with their responses (Accepted, Declined, Tentative, or None).

the responses under the Tracking tab

📌 Result: You can now quickly identify who has responded to your meeting request and manage your attendees accordingly, simplifying your meeting organization in Outlook.

🖨️ Easily Print a List of Meeting Attendees & Responses!

Tired of manually tracking attendee responses in Outlook? With the Print Meetings function of the "Advanced Print" utility in Kutools for Outlook, you can print a detailed list of attendees and responses in just a few clicks. No more guesswork—get accurate records instantly!

💡 Quick Tip: Shift to the "Calendar" view, select the meeting, and click "Kutools Plus" > "Advanced Print", then check the "Tracking list" box.