How to make appointment or meeting private by default in Outlook?
In many cases, you may frequently need to create private appointments or meetings for specific purposes. A common issue is forgetting to mark an event as private after composing it. Fortunately, you can create an appointment or meeting that is marked private by default and save it for future use. Please refer to the steps below for details.
Make appointment or meeting private by default in Outlook
Make appointment or meeting private by default in Outlook
Follow the steps below to make appointments or meetings private by default in Outlook.
1. First, enable the "Developer" tab in Outlook. Please refer to How to add developer tab on Ribbon in Outlook? for instructions.
2. Create a new appointment or meeting, then click to highlight the "Private" button under the "Appointment" or "Meeting" tab.
3. Click "Developer" > "Design This Form".
4. In the "Design" window, click "Publish" > "Publish Form" under the "Developer" tab.
5. In the "Publish Form As" dialog box:
- Select "Personal Forms Library" from the "Look In" drop-down list;
- Enter a name for the form in the "Display name" box;
- Click the "Publish" button.
6. Close the "Design" window without saving changes.
7. To use the published form:
- In Outlook 2010 and 2013, click "Developer" > "Choose Form";
In Outlook 2007, click "File" > "New" > "Choose Form".
- In the "Choose Form" dialog box, select "Personal Forms Library" from the "Look In" drop-down list, choose the form you published, and click "Open".
8. The appointment or meeting window, with the private option pre-selected, will open. You can then compose, save, or send it. When you share your calendar, these private items will remain hidden from others.
Notes:
- If you create a form for appointments, it can only be used for appointments. A separate form is needed for meetings.
- To apply the private default, you must select the published form each time when creating a new appointment or meeting.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint