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How to attach recent documents/items in an email in Outlook?

Let’s say you need to attach some recently used documents into an email in Outlook, how could you quickly find out and insert the recent documents as attachments? Below solutions will help you get it done easily!

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arrow blue right bubble Attach recent documents/items in an email with Recent Items feature

Microsoft Outlook 2016 supports to list the most recent items in the Recent Items drop down list, and then you can attach recent documents/items from it quickly.

1. In the Mail view, please click Home > New Email to create a new email.

2. In the new Message window, please click Insert > Attach File, and then select one of recent documents from the Recent Items drop down list. See screenshot:

Now the selected recent document has been inserted into current email as an attachment. See screenshot:

3. Compose the email and send it.
Note: The Insert > Attach File > Recent Item is new in Outlook 2016, therefore this method does not work in earlier Outlook versions.


arrow blue right bubble Attach recent documents/items in an email with opening Recent Items folder

We can also open the Recent Items folder and insert one or multiple recent documents in this folder as attachments in an email in Outlook.

1. In the Mail view, please click Home > New Email to create a new email.

2. In the new Message window, click Insert > Attach File > Browse This PC (or Insert > Attach File).

3. In the opening Insert File dialog box, please (see screenshot below):

(1)Copy and paste the folder path (Folder path of Recent Items: %AppData%\Microsoft\Windows\Recent ) into the address box, and press the Enter key;
(2) Please select one or multiple recent documents you will insert as attachments;
(3) Click the Open button (or Insert button).

Now the specified recent documents are attached into current email. Please compose the email and send it.


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  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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