Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to export a single email individually in Outlook?

In general, you can export all emails from a mail folder with the Import and Export feature in Outlook. But, this way will be quite time-consuming to export a single email individually. Here, this article will introduce several easy tricks on exporting one email quickly.

One click to save/export multiple emails to text/PDF/HTML/CSV files in bulk in Outlook

Normally we can export/save an email message as a text file with the Save As feature in Outlook. But, for batch saving/exporting multiple emails to individual text files, you have to manually handle each message one by one. Time-consuming! Tedious! Now, Kutools for Outlook's Bulk Save feature can help you quickly save multiple email messages to individual text files, PDF files, HTML files, etc. with only one click! Click for 60-day free trial without limitation!
ad batch save as 9.50

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

arrow blue right bubbleExport a single email individually as msg file with copying

You can easily export a single email as a MSG file with copying and pasting in Outlook.

1. In Outlook, select the email you will export, and press Ctrl + C keys together to copy it.

2. Open the folder you will export the email to, and press Ctrl + V keys together to paste it.

So far, the specified email has been exported as a MSG file into the certain folder.


arrow blue right bubbleExport a single email individually as txt/html/htm file with Save As feature

The Save As feature can help you easily export a single email individually as a txt/html/mht file in Outlook.

1. Select the specified email you will export individually, and click File > Save As.

2. In the opening Save As dialog box, please open the destination folder you will export the email to, and select a type of files from the Save as Type drop down list. See screenshot:

Note: The exported file will be named with the subject of selected email automatically. If you need to change the name, please type the new name in the File name box as you need.

3. Click the Save button.

And now the specified email has been exported as msg/txt/html/mht file as you specified.


arrow blue right bubbleExport a single email individually as pdf file with Print feature

If your Outlook supports the Microsoft Print to PDF feature, you can easily export a single email as pdf file as follows:

1. Select the email you will export, and click File > Print.

2. Go ahead to select the Memo Style option in the Settings section, specify the printer as Microsoft Print to PDF in the Printer section, and click the Print button. See screenshot:

3. In the popping out Save Print Output As dialog box, please open the destination folder you will export the email to, type a name for the new PDF file in the File name box, and click the Save button. See screenshot:

So far, the specified email has been exported and saved individually as a PDF file already.


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.