How to export a single email individually in Outlook?
In general, you can export all emails from a mail folder with the" Import and Export "feature in Outlook. But, this way will be quite time-consuming to export a single email individually. Here, this article will introduce several easy tricks on exporting one email quickly.
- Export a single email individually as msg file with copying
- Export selected emails individually as txt/pdf/cvs/xlsx/html files in bulk with Kutools for Outlook
- Export a single email individually as txt/html/htm file with Save As feature
- Export a single email individually as pdf file with Print feature
Export a single email individually as msg file with copying
You can easily export a single email as a MSG file with copying and pasting in Outlook.
1. In Outlook, select the email you will export, and press "Ctrl" +" C "keys together to copy it.
2. Open the folder you will export the email to, and press "Ctrl" + "V" keys together to paste it.
So far, the specified email has been exported as a MSG file into the certain folder.
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Export selected emails individually as txt/pdf/cvs/xlsx/html files in bulk with Kutools for Outlook
"Kutools for Outlook" expands Outlook's capabilities by offering advanced features, including saving emails in multiple formats such as PDF, Excel, HTML, and more.
Step 1. Install Kutools for Outlook and open Outlook, select the messages that you want to export.
Step 2. Click "Kutools" tab > "Bulk Processing" > "Save Selected Messages as Files in Various Formats like PDF".
Step 3. In the "Save Messages as Other Files" dialog, select a destination folder to save the exported files. Next, choose your preferred file formats for export and click "OK".
Now the messages are exported individually.
Export a single email individually as txt/html/htm file with Save As feature
The "Save As" feature can help you easily export a single email individually as a txt/html/mht file in Outlook.
1. Select the specified email you will export individually, and click "File" > "Save As".
2. In the opening Save As dialog box, please open the destination folder you will export the email to, and select a type of files from the" Save as Type "drop down list. See screenshot:
Note: The exported file will be named with the subject of selected email automatically. If you need to change the name, please type the new name in the File name box as you need.
3. Click the" Save "button.
And now the specified email has been exported as msg/txt/html/mht file as you specified.
Export a single email individually as pdf file with Print feature
If your Outlook supports the "Microsoft Print to PDF" feature, you can easily export a single email as pdf file as follows:
1. Select the email you will export, and click "File" > "Print".
2. Go ahead to select the" Memo Style" option in the "Settings" section, specify the printer as "Microsoft Print to PDF" in the "Printer" section, and click the "Print "button. See screenshot:
3. In the popping out Save Print Output As dialog box, please open the destination folder you will export the email to, type a name for the new PDF file in the "File name "box, and click the" Save "button. See screenshot:
So far, the specified email has been exported and saved individually as a PDF file already.
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