How to export a single email individually in Outlook?

In general, you can export all emails from a mail folder with the Import and Export feature in Outlook. But, this way will be quite time-consuming to export a single email individually. Here, this article will introduce several easy tricks on exporting one email quickly.

Export a single email individually as msg file with copying
Export a single email individually as txt/html/htm file with Save As feature
Export a single email individually as pdf file with Print feature

Export a single email individually as msg file with copying

You can easily export a single email as a MSG file with copying and pasting in Outlook.

1. In Outlook, select the email you will export, and press Ctrl + C keys together to copy it.

2. Open the folder you will export the email to, and press Ctrl + V keys together to paste it.

So far, the specified email has been exported as a MSG file into the certain folder.

Export a single email individually as txt/html/htm file with Save As feature

The Save As feature can help you easily export a single email individually as a txt/html/mht file in Outlook.

1. Select the specified email you will export individually, and click File > Save As.

2. In the opening Save As dialog box, please open the destination folder you will export the email to, and select a type of files from the Save as Type drop down list. See screenshot:

Note: The exported file will be named with the subject of selected email automatically. If you need to change the name, please type the new name in the File name box as you need.

3. Click the Save button.

And now the specified email has been exported as msg/txt/html/mht file as you specified.

One click to save/export multiple emails to text/PDF/HTML/CSV files in bulk in Outlook

Normally we can export/save an email message as a text file with the Save As feature in Outlook. But, for batch saving/exporting multiple emails to individual text files, you have to manually handle each message one by one. Time-consuming! Tedious! Now, Kutools for Outlook's Bulk Save feature can help you quickly save multiple email messages to individual text files, PDF files, HTML files, etc. with only one click!

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Export a single email individually as pdf file with Print feature

If your Outlook supports the Microsoft Print to PDF feature, you can easily export a single email as pdf file as follows:

1. Select the email you will export, and click File > Print.

2. Go ahead to select the Memo Style option in the Settings section, specify the printer as Microsoft Print to PDF in the Printer section, and click the Print button. See screenshot:

3. In the popping out Save Print Output As dialog box, please open the destination folder you will export the email to, type a name for the new PDF file in the File name box, and click the Save button. See screenshot: