How to add multiple time zones in Outlook calendar
We live in an interconnected world where meeting people all around the world is very important. However, since time zones differ around the globe, it can be difficult to schedule and organize meetings across different time zones. In this article, we will talk about how to add time zones to your Outlook calendar, so that when someone from, say, China asks if you are free for a meeting at 16:00 (GMT+8), you can easily figure out whether you are free or not at that time in your calendar.
Add at most 3 time zones in Outlook calendar for desktop
In this section, I will show you how to have at most three time zones showing in your calendar in Outlook for Windows.
1. Navigate to the "Calendar" view by clicking the calendar icon on the bottom left corner of your Outlook screen.
2. On the "Home" tab, click "Day", "Work Week" or "Week" to show your calendar in daily or week view that shows time slots in the "Arrange" group. Then click the arrow button in the lower right corner of the "Arrange" group. See the screenshot below.
Tip: If the calendar is in other view, such as List, please click "View" > "Change View" > "Calendar" to change the calendar view to "Calendar".
3. The "Outlook Options" window pops up. Scroll down to the "Time zones" section. Type a name for the primary time zone in the "Label" box. And select the time zone that you want to use in the "Time zone" list. Check one or both boxes to add one or two more time zones. And then select time zones and label them.
4. You can click the "Swap Time Zones" button to swap their positions displaying in the calendar. After you finished the settings, click "OK".
5. Then you can see the time zones appear on the left side of your calendar in the order as shown in the picture below.
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Add multiple time zones in Outlook calendar on the web
The web version of Outlook allows you to add multiple time zones. To do so, please follow the steps below:
1. Navigate to the "Calendar" view by clicking the calendar icon on the left side of your Outlook screen.
2. In the upper right corner of your screen, click "Settings" (the gear icon). And then click "View all Outlook settings".
3. In the pop-up "Settings" page, on the "Calendar" tab, in the "View" group, scroll down to the "Time zones" section. Set time zones and label them. If you need to add more, click the "Add time zone" button. You can swap their position by clicking on the "Move up"/"Move down" button. You can also decide to show which one or all of them in your calendar by ticking the "Show in Calendar" box. When you're done the setup, click "Save".
4. In the upper right corner of your screen, click "Board". And then change the calendar view to any of the three views: "Day", "Work week", or "Week".
5. Then you can see the time zones you ticked appear on the left side of your calendar in the order as shown in the screenshot below.
Related articles
How To Change Time Zones In Outlook Calendar?
As we know, Outlook calendars’ time zone matches the time zone configured in your Windows by default. But, how to change the time zone for Outlook calendars? And what if changing time zone for a specified appointment or meeting in calendar only? Try below methods:
How To Get Sender’s Time Zone Of A Received Email In Outlook?
Getting sender’s time zone of a received email is a good way for you to reply the email in a proper time in order to make your work more efficiently. This article provides some methods for you to get sender’s time zone of a received email in Outlook.
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