How to add multiple time zones in Outlook calendar
We live in an interconnected world where meeting people all around the world is very important. However, since time zones differ around the globe, it can be difficult to schedule and organize meetings across different time zones. In this article, we will talk about how to add time zones to your Outlook calendar. So that when someone from, say, China asks if you are free for a meeting at 16:00 (GMT+8), you can easily figure out whether you are free or not at that time in your calendar.
In this section, I will show you how to have at most three time zones showing in your calendar in Outlook for Windows.
1. Navigate to the Calendar view by clicking the calendar icon on the bottom left corner of your Outlook screen.
2. On the Home tab, click Day, Work Week or Week to show your calendar in daily or week view that shows time slots in the Arrange group. Then click the arrow button in the lower right corner of the Arrange group. See the screenshot below.
Tip: If the calendar is in other view, such as List, please click View > Change View > Calendar to change the calendar view to Calendar.
3. The Outlook Options window pops up. Scroll down to the Time zones section. Type a name for the primary time zone in the Label box. And select the time zone that you want to use in the Time zone list. Check one or both boxes to add one or two more time zones. And then select time zones and label them.
4. You can click the Swap Time Zones button to swap their positions displaying in the calendar. After you finished the settings, click OK.
5. Then you can see the time zones appear on the left side of your calendar in the order as shown in the picture below.
The web version of Outlook allows you to add multiple time zones. To do so, please follow the steps below:
1. Navigate to the Calendar view by clicking the calendar icon on the left side of your Outlook screen.
2. In the upper right corner of your screen, click Settings (the gear icon). And then click View all Outlook settings.
3. In the pop-up Settings page, on the Calendar tap, in the View group, scroll down to the Time zones section. Set time zones and label them. If you need to add more, click the Add time zone button. You can swap their position by clicking on the Move up/ Move down button. You can also decide to show which one or all of them in your calendar by ticking the Show in Calendar box. When you're done the setup, click Save.
4. In the upper right corner of your screen, click Board. And then change the calendar view to any of the three views: Day, Work week, or Week.
5. Then you can see the time zones you ticked appear on the left side of your calendar in the order as shown in the screenshot below.
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