How to collapse or expand all color categories by default in Outlook?

Suppose that you have assigned color categories to the email messages in Outlook, and have grouped all your messages based on different categories. However, each time you expanded or collapsed the folder in Outlook, and then exist and go back to the folder, you may find that the category groups back to the original view. In this tutorial, we will talk about the method to keep Outlook collapse or expand the color categories. Please read on to find out how.

Collapse or expand all color categories by default in Outlook

1. In your Outlook, select the folder that you always want it to collapse or expand. Then go to View > View Settings.

2. In the Advanced View Settings dialog box, click on Group By.

3. In the pop-up Group By dialog, click on the drop-down arrow under Expand/collapse defaults, and then choose the default setting you prefer:

All expanded, the folder you selected will always expand by default;
All collapse, the folder you selected will always collapse by default;
At last viewed, the folder you selected will keep expanding or collapsing depending on how you viewed it last time.

4. Click on the OK buttons to close the dialogs and save the setting.

Note: The method will apply the expand/collapse default setting to the selected folder only. To change the default setting of other folders, please repeat the above steps.

How To Group Email Messages By Specified Color Categories In Outlook?

Sometimes, you mark email messages with specified color categories, and then you can rule or find out these email messages easily, or for other purposes. When a mass of email messages crowd in a mail folder, it is hard to find out the email messages marked by specified color categories at a glance. Actually, there are a couple of tricks to group email messages by specified color categories in Microsoft Outlook quickly.

How To Assign And Edit Color Categories To Outlook Items?

Assigning color categories to certain Outlook items, such as email messages, events and contacts, allows you to quickly recognize and group related items in Outlook, so that you can easily track them and improve efficiency. If any of the items are related to more than one category, just assign more color categories to it. In this article, we will introduce the methods to assign a color category to an Outlook item, and create your own categories, change the color or name of an existing color category, and other quick methods to apply categories to highlight Outlook items.

How To Automatically Color Categorize Emails Based On Subject In Outlook?

Color categories allow you to quickly recognize and group related items in Outlook, so that you can easily track them and improve efficiency. In this article, we will talk about how to create a rule in Outlook to automatically assign color categories to email messages based on their subjects.

How To Automatically Assign Color Category To Meetings After Accepting Them In Outlook?

In your daily work, you may receive multiple meeting emails in Outlook. Sometimes, you wish to assign a specific color category to meetings automatically when they are accepted. Normally, you can assign them manually, but, this will be troublesome to set them one by one. In this article, I will talk about how to auto accomplish it in Outlook.