How to display / show auto filter criteria in Excel?
Auto Filter is a useful feature for Excel users, sometimes, we apply the Auto Filter to filter the data by multiple criterion and send the file to others. In this situation, if the other users want to know your filtered criterion, how could they do?
Display / Show auto filter criteria in worksheet with User Defined Function
Display / Show auto filter criteria in worksheet with VBA code
Display / Show auto filter criteria in worksheet with Kutools for Excel 
Display / Show auto filter criteria in worksheet with User Defined Function
Supposing you have the following data which has been filtered by some criterion, see screenshot:
And now I can create a User Defined Function to display the filter criterion into the cells, please do with following steps:
1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications Window.
2. Click Insert > Module, and paste the following macro in the Module Window:
Function AutoFilter_Criteria(Rng As Range) As String
'Updateby20140220
Dim str1 As String, str2 As String
Application.Volatile
With Rng.Parent.AutoFilter
With .Filters(Rng.Column - .Range.Column + 1)
If Not .On Then Exit Function
str1 = .Criteria1
If .Operator = xlAnd Then
str2 = " AND " & .Criteria2
ElseIf .Operator = xlOr Then
str2 = " OR " & .Criteria2
End If
End With
End With
AutoFilter_Criteria = UCase(Rng) & ": " & str1 & str2
End Function
3. Then save and close this code, in a blank cell of a blank row, for example cell A1, enter this formula =AutoFilter_Criteria(A4) (A4 is the header cell of the filtered data), see screenshot:
4. Then press Enter key, and then select cell A1, drag the fill handle over to right cells that you need to contain this formula, and all the criterion has been displayed into the cells, see screenshot:
Note: If there are more than two criterion in a column, this User Defined Function will not give the right result.
Display / Show auto filter criteria in worksheet with VBA code
Here, I can also talk about an interesting VBA code, it can help you to display the filter criteria in a cell of the workbook.
1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications Window.
2. Click Insert > Module, and paste the following macro in the Module Window:
VBA code: Display auto filter criteria in worksheet
Sub ShowAutoFilterCriteria()
'Updateby20140219
Dim xFilter As AutoFilter
Dim TargetFilter As Filter
Dim TargetField As String
Dim xOut As String
Dim OutRng As Range
If ActiveSheet.AutoFilterMode = False Then
Application.StatusBar = False
Exit Sub
End If
xTitleId = "KutoolsforExcel"
Set OutRng = Application.Selection
Set OutRng = Application.InputBox("Cell", xTitleId, OutRng.Address, Type:=8)
Set xFilter = ActiveSheet.AutoFilter
For i = 1 To xFilter.Filters.Count
TargetField = xFilter.Range.Cells(1, i).Value
Set TargetFilter = xFilter.Filters(i)
If TargetFilter.On Then
On Error GoTo OutNext
xOut = xOut & TargetField & TargetFilter.Criteria1
Select Case TargetFilter.Operator
Case xlAnd
xOut = xOut & " And " & TargetField & TargetFilter.Criteria2
Case xlOr
xOut = xOut & " Or " & TargetField & TargetFilter.Criteria2
Case xlBottom10Items
xOut = xOut & " (bottom 10 items)"
Case xlBottom10Percent
xOut = xOut & " (bottom 10%)"
Case xlTop10Items
xOut = xOut & " (top 10 items)"
Case xlTop10Percent
xOut = xOut & " (top 10%)"
End Select
End If
Next
OutRng.Value = xOut
OutNext:
xOut = xOut & TargetField & "= Multiple Filters"
ErrorHandler:
Resume Next
End Sub
3. Then press F5 key to run this code, a prompt box will pop out to let you select a blank cell to put the criterion, see screenshot:
4. And then click OK, all the criterion has been shown in the selected cell as follows:
Note:
With this VBA code, if your criterion more than two in a column, it will not be showed the detailed filter criterion but displayed as follows:
Display / Show auto filter criteria in worksheet with Kutools for Excel
If you have Kutools for Excel installed, you can apply its Super Filter function to filter data, and at the same time you can view the filter criteria anytime.
| Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. |
After free installing Kutools for Excel, please do as below:
1. Click Kutools Plus > Super Filter to display the Super Filter function. See screenshot:
2. In the Super Filter pane, click 
to select the data range you want to filter then check Specified checkbox to fix the filter range. See screenshot:
3. In the Super Filter pane, click a line in a filter group, then specify the filter criteria in the drop-down lists as you need, then click Ok to finish the criteria setting. See screenshot:
4. Click Filter, and the selected data has been filtered by the criteria, and at the mean while, you can view the filter criteria is displyed in the Super Filter pane. See screenshot:
Note: You can save the filter criteria as a scenario for next using with the Super Filter utility.
1. click the Save current filter settings button, in the popping dialog, type a filter name.
2. When you want to use this filer settings next time, click the menu button, then choose the scenario in the sub menu of Open saved filter settings scenario.
Display Filter Ctriteria While Filtering
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