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 How to sort email address by domain in Excel?

Author: Xiaoyang Last Modified: 2014-05-20

Is it possible for us to sort a range of data by email address domain in a worksheet? Today, I can talk about some useful tricks for you to deal with this task.

Sort email address by domain with Text to Column function

Sort email address by domain with a help column

Sort email address by Kutools for Excel

arrow blue right bubbleSort email address by domain with Text to Column function

With this Text to Column function of Excel, you can split the email domain first, and then sort by the separated domain column, please do as this:

1. Copy your data that you want to sort to a new worksheet.

2. And in the backup worksheet, select your email addresses column and then click Data > Text to Columns, see screenshot:


3. And in the Convert Text to Column Wizard, check Delimited option and click Next button. See screenshot:


4. In the step 2 of this wizard, uncheck all except Other option under Delimiters, and enter @ symbol to the box next to Other. See screenshot:


5. Go on clicking Next > Finish, and the domain has been split from the email address as following screenshot shown:


6. And then copy the split domains and paste them next to your original data, and select the domain column, then click Data > Sort A to Z or Sort Z to A as you need, see screenshot:


7. And a Sort Warning dialog box will pop out, check Expand the selection, and click Sort button, all the data has been sorted by the domain of the email address. See screenshots:


8. At last, you can delete the domain column as you need.

arrow blue right bubbleSort email address by domain with a help column

If you consider the above method is somewhat troublesome, you can add a helper column to extract the domain and then sort it.

1. Open your worksheet and type this formula =MID(B2,FIND("@",B2,1)+1,255) into a blank cell beside your email address, in this example, I will enter this formula into cell C1,(B2 contains the email address that you want to use) see screenshot:


2. Then press Enter key, and select cell B2, then drag the fill handle to the range that you want to apply this formula, and all the email domains have been extracted from the addresses. See screenshot:


3. And then click Data > Sort A to Z or Sort Z to A as you need, in the Sort Warning dialog box, check Expand the selection, and click Sort button to sort the data by email domain with ascending order or descending order.


4. After sorting the data, you can delete the helper column as you like.

arrow blue right bubble Sort email address by Kutools for Excel

If you have installed Kutools for Excel, you can use its Advanced Sort feature to quickly sort by email domain.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now

1. Select the name and email list range and click Enterprise > Advanced Sort. See screenshot:

2. In the Advanced Sort dialog box, check My data has headers, and select the column you want to sort by, and choose Mail domain from the Sort On drop-down list, then specify the order you want. See screenshot:

3. Click Ok, and then the range are sorted by email domain. See screenshot:


Click here for more information on Kutools for Excel's Advanced Sort.

Related articles:

How to sort data by the most frequent value in Excel?

How to sort rows to put the blank cells on top in Excel?

How to sort or filter data by strikethrough in Excel?

How to sort rows by odd or even numbers in Excel?

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