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Count the number of sheets in a workbook - a full guide

Author: Xiaoyang Last Modified: 2024-07-16

In Excel, keeping track of the number of sheets in a workbook is essential when managing large datasets or consolidating reports from multiple sources. Whether you're auditing a complex workbook, organizing data, or simply ensuring consistency across your files, knowing how to quickly count the sheets can significantly enhance your productivity. This guide covers several methods to count the number of sheets within a workbook, utilizing built-in Excel functions, the advanced capabilities of Kutools for Excel, defined names, and custom VBA code to suit different user needs and skill levels.

Count the number of sheets in a workbook SHEETS function

If your Excel version is 2013 or later, you can use the SHEETS function to quickly get the total number of the sheets of the current workbook.

Select a blank cell, type the below formula into it and press the Enter key to get the number of sheets.


Easily show the number of sheets in a workbook with Kutools for Excel

If Kutools for Excel is installed, you can easily view the number of worksheets in a workbook in real time using the Kutools Navigation pane.

After free installing Kutools for Excel, go to the Kutools tab and select Navigation in the ribbon.

Then, the total number of worksheets in the active workbook is displayed at the bottom of the pane, where you can also see the counts of both visible and hidden sheets.


Count the number of sheets in a workbook with Define Name command

In Excel, you can apply a formula into the Define Name feature first, and then count the number of the worksheets.

1. Launch your workbook which you want to count the number of worksheets.

2. Click Formula > Define Name, see screenshot:


3. And in the New Name dialog box, specify a name in the Name text box, and then enter this formula =GET.WORKBOOK(1)&T(NOW()) to the Refers to text box, see screenshot:


4. Then click OK to close this dialog, and return to the worksheet, then type this formula =COUNTA(INDEX(CountSheets,0))(CountSheets in this formula is the name you defined in step 3, you can change it as you need.) into a blank cell, see screenshot:


5. And press Enter key, you will get the number of your worksheets in the current workbook.


Count the number of sheets in a workbook with VBA code

If you think the above formulas are somewhat hard to remember, here is a simple VBA code also can help you.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Count the number of sheets in a workbook

Public Sub CountWorkSheets()
'Update 20140326
MsgBox "The total number sheets of this workbook: " & Application.Sheets.Count
End Sub

3. Then press F5 key to execute this code, and a prompt box will pop out to tell you the total number of the worksheets as following screenshot shown:


By applying these methods, you can streamline your workflow, reduce errors, and maintain better control over your spreadsheet environments. Whether you choose a simple function, a tool like Kutools, or delve into VBA scripting, each approach offers valuable solutions to suit your specific operational requirements. For those eager to delve deeper into Excel's capabilities, our website boasts a wealth of tutorials. Discover more Excel tips and tricks here.

Navigation  pane --  List and Count All Sheets

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Comments (16)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
=Sheets() worked just fine!
Before I thought I must use VBA.
Saved a lot of trouble!
Rated 5 out of 5
This comment was minimized by the moderator on the site
Save the entire workbook in single pdf then u can find easily count the total no of pages.
This comment was minimized by the moderator on the site
I upgraded to Office 365 and now=COUNTA(INDEX(CountSheets,0)) always returns 1. Is there a fix for Excel 365 to get this to work?Thanks,
This comment was minimized by the moderator on the site
=SHEETS() in Excel 365 returns 0.
=SHEETS(reference) - so what goes in "reference"?
This comment was minimized by the moderator on the site
Hi, gerland, in my office 365, the defined name method work as well. You can try the SHEETS function, I have updated it as the first one method in this tutorial.
This comment was minimized by the moderator on the site
=Sheets()  gives the answer. 
This comment was minimized by the moderator on the site
=sheets() works great
This comment was minimized by the moderator on the site
It Works only 2010 & Higher Version of Excel. Not Working In Excel 2007
This comment was minimized by the moderator on the site
Tried it on my 2007 version.
works for me.
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