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How to count the number of sheets of a workbook?

Have you ever considered how to count the number of worksheets in a workbook? To count them one by one is a boring job, if there are lots of worksheets. In fact, there is no straight formula to calculate the number of worksheets. But, here, I can introduce you some useful and handy tricks to deal with this problem.

Count the number of sheets in a workbook with Define Name command

Count the number of sheets in a workbook with VBA code

Show the number of sheets in a workbook by Navigation pane good idea3

Count the number of sheets in a workbook by creating a list of sheets good idea3

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arrow blue right bubbleCount the number of sheets in a workbook with Define Name command


In Excel, you can apply a formula into the Define Name feature first, and then count the number of the worksheets.

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1. Launch your workbook which you want to count the number of worksheets.

2. Click Formula > Define Name, see screenshot:

doc-count-number-of-sheets1

3. And in the New Name dialog box, specify a name in the Name text box, and then enter this formula =GET.WORKBOOK(1)&T(NOW()) to the Refers to text box, see screenshot:

doc-count-number-of-sheets1

4. Then click OK to close this dialog, and return to the worksheet, then type this formula =COUNTA(INDEX(CountSheets,0))(CountSheets in this formula is the name you defined in step 3, you can change it as you need.) into a blank cell, see screenshot:

doc-count-number-of-sheets1

5. And press Enter key, you will get the number of your worksheets in the current workbook.

doc-count-number-of-sheets1


arrow blue right bubbleCount the number of sheets in a workbook with VBA code

If you think the above formulas are somewhat hard to remember, here is a simple VBA code also can help you.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Count the number of sheets in a workbook

Public Sub CountWorkSheets()
'Update 20140326
MsgBox "The total number sheets of this workbook: " & Application.Sheets.Count
End Sub

3. Then press F5 key to execute this code, and a prompt box will pop out to tell you the total number of the worksheets as following screenshot shown:

doc-count-number-of-sheets1


arrow blue right bubble Show the number of sheets in a workbook with Navigation pane

If you have Kutools for Excel installed, you can obviously view the number of sheets in a workbook with the Navigation pane.

Kutools for Excel, with more than 120 handy functions, makes your jobs easier. 

After free installing Kutools for Excel, please do as below:

1. Click Kutools > Navigation to enable the Navigation pane in left of the worksheet. See screenshot:
doc navigation 1

2. Then click Workbook & Sheets tab, and then you can view the total number of sheets in the active workbook is shown in the bottom of the pane, also you can view the number of visible and hidden sheets of the workbook. See screenshot:
doc navigation 2

With Navigation pane, you can toogle between sheets, display all column headers, range names, and add auto texts and so on. Click here to know more details.

arrow blue right bubble Navigation  pane --  List and Count All Sheets


arrow blue right bubble Count the number of sheets in a workbook by creating a list of sheets

If you think of above methods are not convenient, I can introduce a round-way for you.

If you have installed Kutools for Excel, you can create a name list of all worksheets, then select them to count in the Status bar.

After free installing Kutools for Excel, please do as below:

1. Enable the workbook you want to count its worksheets, and click Enterprise > Worksheet > Create List of Sheet Names. See screenshot:doc count sheets 1

2. Then in the popping dialog, check Contains a list of hyperlinks option, and for selecting sheet names conviniently, you can display the sheet index in 3 or 4 columns. See screenshot:
doc count sheets 2

3. Click Ok, then a worksheet is created with all sheets’ names before all sheets, and you just need to select these sheet names, and view the counting result at the Status bar.doc count sheets 3

Actually, these sheet names are linkable, you can click one sheet name, and then quickly link to the relative sheet. And with Create List of Sheet Names, you can create linkable buttons of sheet names by check Contains buttons and macros option . Click here to know more about Create List of Sheet Names.

arrow blue right bubble Create list of Sheet Names



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  • To post as a guest, your comment is unpublished.
    ro · 1 years ago
    =sheets() works great
    • To post as a guest, your comment is unpublished.
      Vishal · 9 months ago
      It Works only 2010 & Higher Version of Excel. Not Working In Excel 2007
      • To post as a guest, your comment is unpublished.
        carla · 5 months ago
        Tried it on my 2007 version.
        =COUNTA(countsheets)
        works for me.
  • To post as a guest, your comment is unpublished.
    Ahmad · 3 years ago
    I like it. Thanks too much
  • To post as a guest, your comment is unpublished.
    Linda · 3 years ago
    Thank you so much for posting these directions!! I have a workbook with over 700 sheets and never knew there was a way for excel to count them for me. I used the first method and it worked absolutely perfectly!!
  • To post as a guest, your comment is unpublished.
    Fahad Anwar · 3 years ago
    Great! Saved so much of my time!!
  • To post as a guest, your comment is unpublished.
    cdavis · 3 years ago
    Hi, Thanks! This worked for me great in excel 2013 to count the number of sheets. Crazy that a formula is required to do this.
  • To post as a guest, your comment is unpublished.
    smith · 4 years ago
    Sorry Freddy. Your first method using Formula > Define Name doesn't work. You got a typo somewhere or something
    • To post as a guest, your comment is unpublished.
      Mariana · 3 years ago
      [quote name="smith"]Sorry Freddy. Your first method using Formula > Define Name doesn't work. You got a typo somewhere or something[/quote]

      yes, instead of =COUNTA(INDEX(CountSheets,0))
      You should write =COUNTA(INDEX(CountSheets;0))
  • To post as a guest, your comment is unpublished.
    Saulo Garcia · 5 years ago
    To count the total of sheets in the same workbook, just go to Formula > Define Name and create a formula like CountSheets = GET.WORKBOOK(4). Type_Num 4 = The number of sheets in the workbook.