How to filter all related data from merged cells in Excel?

doc filter merged cell 1

Supposing there is a column of merged cells in your data range, and now, you need to filter this column with merged cells to show all the rows which are related with each merged cell as following screenshots shown. In excel, the Filter feature allows you to filter only the first item which associated with the merged cells, in this article, I will talk about how to filter all related data from merged cells in Excel?

Filter all related data from merged cells in Excel

Filter all related data from merged cells in Excel with Kutools for Excel


Filter all related data from merged cells in Excel

To solve this job, you need to do following operations step by step.

1. Copy your merged cells data to other blank column in order to keep the original merged cell formatting.

doc filter merged cell 2

2. Select your original merged cell (A2:A15), and then click Home > Merged & Center to cancel the merged cells, see screenshots:

doc filter merged cell 3

3. Keep the selection status of A2: A15, and then go to Home tab, and click Find & Select > Go To Special, in the Go To Special dialog box, select Blanks option under Select section,see screenshot:

doc filter merged cell 4

4. All the blank cells have been selected, then type = and press Up arrow key on keyboard, and then press Ctrl + Enter keys to fill all the selected blank cells with the value above, see screenshot:

doc filter merged cell 5

5. Then you need to apply the formatting of your pasted merged cells in step 1, select the merged cells E2:E15, and click Home > Format Painter, see screenshot:

doc filter merged cell 6

6. And then drag the Format Painter to fill from A2 to A15 to apply the original merged formatting to this range.

doc filter merged cell 7

7. At last, you can apply the Filter function to filter the item that you want, please click Data > Filter, and choose your needed filter criteria, click OK to filter the merged cells with all their related data, see screenshot:

doc filter merged cell 8


Filter all related data from merged cells in Excel with Kutools for Excel

The above mehtod may be somewhat difficult for you, here, with Kutools for Excel's Filter Merge Cells feature, you can quickly filter all relative cells of the specific merged cell. Click to download Kutools for Excel! Please see the following demo:

After installing Kutools for Excel, please do as this:

1. Select the column that you want to filter the specific merged cell, and then click Kutools Plus > Special Filter > Special Filter, see screenshot:

doc filter merged cell 8

2. In the Special Filter dialog box, select Format option, then choose Merge Cells from the drop down list, and then enter the text value you want to filter, or click  doc filter merged cell 2 button to select the cell value you need, see screenshot:

doc filter merged cell 8

3. Then click Ok button, and a prompt box is popped out to remind you how many cells matched the criteria, see screenshot:

doc filter merged cell 8

4. And then click OK button, all relative cells of the  specific merged cell have been filtered out as following screenshot shown:

doc filter merged cell 8

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Demo: Filter all related data from merged cells in Excel

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  • To post as a guest, your comment is unpublished.
    Tarek · 5 years ago
    Great job!
    Many thanks
  • To post as a guest, your comment is unpublished.
    AP · 5 years ago
    Works a treat, thanks.
  • To post as a guest, your comment is unpublished.
    ##### · 5 years ago
    Perfect explanation. Thank you!!!
  • To post as a guest, your comment is unpublished.
    Paul Kennington-Dawe · 5 years ago
    Excellent, nicely laid out explanation. Unfortunately my spreadsheet was 2318 rows long, with many merged cells in many columns; but Ha-Ho. Thanks
  • To post as a guest, your comment is unpublished.
    Jenny · 5 years ago
    wow, you're a genius, i searched 10 othersites with no answer.