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How to count the frequency of text values in a column?

doc count word frequency 1

If you have some duplicate text values in a column of a worksheet, and now you want to count the number of occurrence of each word to get the following result. How could you finish this job in Excel quickly and easily?

Count the frequency of text values in a column with Pivot Table

Count the frequency of text values in a column with Kutools for Excel


arrow blue right bubble Count the frequency of text values in a column with Pivot Table

If you are familiar with the Pivot Table of Excel, it may do you a favor, please do as follows:

1. Select the data column that you want to count.

2. Click Insert > Pivot Table, and in the Create PivotTable dialog box, under Choose where you want the PivotTable report to be placed section, you can choose a new worksheet or a cell of existing worksheet you need to put the PivotTable, see screenshot:

doc count word frequency 2

3. Then click OK, in the PivotTable Fields pane, drag the header from Choose fields to add to report section to the Rows and Values areas separately, and you can see a pivot table is created which count the frequency of each text value in the selected column, see screenshot:

doc count word frequency 3


arrow blue right bubble Count the frequency of text values in a column with Kutools for Excel

If you have not experience to using the Pivot Table, you can use a handy tool- Kutools for Excel, with its Advanced Combine Rows feature, you can quickly combine or get some calculations based on a key column.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. 

After installing Kutools for Excel, please do as follows:( Free Download Kutools for Excel Now )

1. Copy your data besides the original data, and create a new column to get the count calculation, then select the two columns, see screenshot:

doc count word frequency 4

2. Then click Kutools > Merge & Split > Advanced Combine Rows, see screenshot:

3. In the Combine Rows Based on Column dialog box, click the column that you want to count the frequency of the text values, and then click Primary Key command, see screenshot:

doc count word frequency 6

4. Then click another column herder (the blank one) where you want to get the count result, and then click Calculate > Count, see screenshot:

doc count word frequency 7

5. And then click Ok button, you will get the number of times the text values appears as following screenshot shown:

doc count word frequency 8

Notes:

1. If you check My data has headers option, your headers (the first row) of the range will be ignored when you apply this utility.

2. Use formatted values: this will keep the formatting of the values after combining the duplicate cells.

Click to know more about this Advanced Combined Rows feature…

Free Download Kutools for Excel Now


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How to easily concatenate text based on criteria in Excel?

How to return multiple lookup values in one comma separated cell?

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