Skip to main content

How to switch to/toggle read only mode in Excel?

Author: Kelly Last Modified: 2020-05-09

Sometimes, for preventing readers from changing active workbook by accident, you may want to switch the workbook to read only mode. This article will show you the detailed steps to switch to or toggle active workbook between read only mode and editing mode in Excel.

Switch to/toggle read only mode with Toggle Read Only feature

Switch to/toggle read only mode with Toggle Read Only feature

The Toggle Read Only feature can help Excel users easily switch active workbook between editing mode and read only mode. However, this feature does not show in Ribbon. This method will guide you to show the Toggle Read Only button in the Quick Access Toolbar easily.

1. Click the Arrowin the Quick Access Toolbar, and select the More Commands from the drop down list. See screenshot:

2. In the opening Excel Options dialog box, please do as follows:
(1) Select the Commands Not in the Ribbon from the Choose commands from drop down list;
(2) Click to highlight the Toggle Read Only in the commands list;
(3) Click the Add button.
doc toggle read only 2

3. Click the OK button to show this Toggle Read Only button  in the Quick Access Toolbar. See screenshot:
doc toggle read only 5

4. Click the Toggle Read Only button  for the first time, active workbook switches to read only mode; click the Toggle Read Only button  once more, active workbook restores editing mode.

(1) If you have never saved active workbook before, this Toggle Read Only button is invalid.
(2) When switching to read only mode, the following dialog box will come out if you have changed active workbook but not saved.

Lock current workbook to prevent it from being modified with only one click

Office Tab’s Lock utility can help Excel users one click to lock active workbook. If Excel users modified the locked workbook, warning message will come out to remind users when saving.

ad officetab lock 1

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations