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 How to transpose cells in one column based on unique values in another column?

Supposing, you have a range of data which contains two columns, now, you want to transpose cells in one column to horizontal rows based on unique values in another column to get the following result. Do you have any good ideas to solve this problem in Excel?

doc transpose unique values 1

Transpose cells in one column based on unique values with formulas

Transpose cells in one column based on unique values with VBA code

Transpose cells in one column based on unique values with Kutools for Excel



With the following array formulas, you can extract the unique values and transpose their corresponding data into horizontal rows, please do as follows:

1. Enter this array formula: =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) into a blank cell, D2, for example, and press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:

doc transpose unique values 2

Note: In the above formula, A2:A16 is the column that you want to list the unique values from, and D1 is the cell above this formula cell.

2. Then drag the fill handle down to the cells to extract all the unique values, see screenshot:

doc transpose unique values 3

3. And then go on entering this formula into cell E2: =IFERROR(INDEX($B$2:$B$16, MATCH(0, COUNTIF($D2:D2,$B$2:$B$16)+IF($A$2:$A$16<>$D2, 1, 0), 0)), 0), and remember to press Shift + Ctrl + Enter keys to get the result, see screenshot:

doc transpose unique values 4

Note: In above formula: B2:B16 is the column data that you want to transpose, A2:A16 is the column that you want to transpose the values based on, and D2 contains the unique value that you have extracted in Step 1.

4. Then drag the fill handle to right of the cells that you want to list the transposed data until displays 0, see screenshot:

doc transpose unique values 5

5. And then continue dragging the fill handle down to the range of cells to get the transposed data as following screenshot shown:

doc transpose unique values 6


May be the formulas are complex for you to understand, here, you can run the following VBA code to get the desired result you need.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Transpose cells in one column based on unique values in another column:

Sub transposeunique()
'updateby Extendoffice 20151207
    Dim xLRow As Long
    Dim i As Long
    Dim xCrit As String
    Dim xCol  As New Collection
    Dim xRg As Range
    Dim xOutRg As Range
    Dim xTxt As String
    Dim xCount As Long
    Dim xVRg As Range
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("please select data range(only two columns):", "Kutools for Excel", xTxt, , , , , 8)
    Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
    If xRg Is Nothing Then Exit Sub
    If (xRg.Columns.Count <> 2) Or _
       (xRg.Areas.Count > 1) Then
        MsgBox "the used range is only one area with two columns ", , "Kutools for Excel"
        Exit Sub
    End If
    Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
    If xOutRg Is Nothing Then Exit Sub
    Set xOutRg = xOutRg.Range(1)
    xLRow = xRg.Rows.Count
    For i = 2 To xLRow
        xCol.Add xRg.Cells(i, 1).Value, xRg.Cells(i, 1).Value
    Next
    Application.ScreenUpdating = False
    For i = 1 To xCol.Count
        xCrit = xCol.Item(i)
        xOutRg.Offset(i, 0) = xCrit
        xRg.AutoFilter Field:=1, Criteria1:=xCrit
        Set xVRg = xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible)
        If xVRg.Count > xCount Then xCount = xVRg.Count
        xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible).Copy
        xOutRg.Offset(i, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
        Application.CutCopyMode = False
    Next
    xOutRg = xRg.Cells(1, 1)
    xOutRg.Offset(0, 1).Resize(1, xCount) = xRg.Cells(1, 2)
    xRg.Rows(1).Copy
    xOutRg.Resize(1, xCount + 1).PasteSpecial Paste:=xlPasteFormats
    xRg.AutoFilter
    Application.ScreenUpdating = True
End Sub

3. Then press F5 key to run this code, and a prompt box will pop out to remind you select the data range that you want to use, see screenshot:

doc transpose unique values 7

4. And then click OK button, another prompt box will pop out to remind you to select a cell to put the result, see screenshot:

doc transpose unique values 8

6. Click OK button, and the data in column B has been transposed based on unique values in column A, see screenshot:

doc transpose unique values 9


If you have Kutools for Excel, combining the Advanced Combine Rows and Split Cells utilities, you can quickly finish this task without any formulas or code.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to use. (If you want to keep the original data, please copy and paste the data to another location firstly.)

2. Then click Kutools > Content > Advanced Combine Rows, see screenshot:

doc transpose unique values 10

3. In the Combine Rows Based on Column dialog box, please do the following operations:

(1.) Click the column name that you want to transpose data based on, and select Primary Key;

(2.) Click another column that you want to transpose, and click Combine then choose one separator to separate the combined data, such as space, comma, semicolon.

doc transpose unique values 11

4. Then click Ok button, the data in column B has been combined together in one cell based on the column A, see screenshot:

doc transpose unique values 12

5. And then select the combined cells, and click Kutools > Text > Split Cells, see screenshot:

doc transpose unique values 13

6. In the Split Cells dialog box, select Split to Columns under the Type option, and then choose the separator which separate your combined data, see screenshot:

doc transpose unique values 14 14

7. Then click Ok button, and select a cell to put the split result in the popped out dialog box, see screenshot:

doc transpose unique values 15

8. Click OK, and you will get the result as you need. See screenshot:

doc transpose unique values 16

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  • To post as a guest, your comment is unpublished.
    Eduardo Sequeira · 4 months ago
    I have a data set which has multiple IDs in column A, and has connected data in column B. I used the above formula and altered it a bit so that I am transposing the cells in the column B into a row based on the unique ID tied to it in column A. The formula used to identify the unique IDs is: =INDEX($A$2:$A$13409, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$13409), 0)). The formula used to do the transposing is: =IFERROR(INDEX($B$2:$B$13409, MATCH(0, IF($A$2:$A$13409<>$D2, 1, 0)+COUNTIF($D2:D2,$B$2:$B$13409), 0)), "N/A"). Both given in the article, only slightly altered.

    The issue is my data set in column B has duplicates, sometimes appearing one after another, and I need all of the values in the column to be presented in the rows.

    The image attached is what I would like the table to show (this is a small sample size, the true dataset has over 13,000 entries). What is happening now is when a repeat value is encountered, it will not count it.
    i.e. Row 9 for ID 11980 now only shows 0 -31.79 -0.19 -0.74 N/A N/A .... when what I need it to show instead is 0 0 -31.79 -0.19 -0.74 0 0 N/A N/A ....

    Is there a way to work around this issue and resolve it?

    Thank you in advance!
  • To post as a guest, your comment is unpublished.
    arielle · 5 months ago
    I have a data set in Columns A (Unique ID) - E. Each row has data based on the ID#, there are multiple rows for each ID# but I want one row per ID# with all of the other data in columns (it would be 5 columns long minimum and 25 maximum depending on how many each unique ID has). I found a code but it only works for two columns. I had to concatenate the four columns (not including ID) then delimit after running the macro (lot of work). For 15,000 rows of data this is extra time consuming. Is there an endless column macro that would work? Thanks in advance everyone for your help!
    ID CODE ST CODE# DATE
  • To post as a guest, your comment is unpublished.
    martha Bright · 5 months ago
    The macro did not work. It just copied the contents in cell A1.
  • To post as a guest, your comment is unpublished.
    Vinod · 6 months ago
    =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) worked for me to transpose the unique values of A column into a new column BUT...is there a way to get the all the values in B column to be transposed as given below:

    Product Order Date Product Order Order Order Order Order Order Order
    KTE 100 3/3/2019 KTE 100 100 100 200 100 150 100
    KTO 150 3/3/2019 KTO 150 100 200 100 150 200
    KTE 100 3/4/2019 BOT 150 100 200 150 100 200
    KTO 100 3/4/2019 COD 200 150 100 150
    KTO 200 3/5/2019
    KTE 100 3/5/2019
    BOT 150 3/5/2019
    BOT 100 3/6/2019
    KTO 100 3/6/2019
    KTE 200 3/6/2019
    BOT 200 3/7/2019
    COD 200 3/7/2019
    KTE 100 3/7/2019
    KTO 150 3/7/2019
    BOT 150 3/8/2019
    KTE 150 3/8/2019
    COD 150 3/8/2019
    BOT 100 3/9/2019
    BOT 200 3/10/2019
    COD 100 3/10/2019
    KTO 200 3/10/2019
    COD 150 3/11/2019
    KTE 100 3/11/2019
  • To post as a guest, your comment is unpublished.
    Sean Vizcarrondo · 9 months ago
    So I am working for a company. We have columns for info such as Last name, first name, rank, section, phone number, address. Is there a way I can use a similar formula to transpose the entire row of info to a column by names?
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    kumar · 10 months ago
    Hi can we add each row and give the output in one column, with the above functionality.
  • To post as a guest, your comment is unpublished.
    Raj · 10 months ago
    Need to get the same out put but for predefined columns to be selected would be ($A,$B) and need the output column Position on $D$1.
    If any one have idea's that would be a great help!!!!
  • To post as a guest, your comment is unpublished.
    Kate · 1 years ago
    =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) worked for me to transpose the unique values of a column into a new column BUT...is there a way to ad in a sort function so that the new column created is transposed in ascending order?


    Thanks!
  • To post as a guest, your comment is unpublished.
    Prial · 1 years ago
    Same as Dave, I need to do the exactly opposite of this. Table 2 to transpose to Table 1. Input Table 2, Output Table 1.
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    Dave Babler · 1 years ago
    I need to do exactly the opposite of this. I have many many columns associated with a row id and I want to paste them into two columns
    for example I have
    rowid, value, value1, value2, value3, value4, value..225
    100, Dolphin, 255, 9--, sarah, jameson, ....
    179, Router, flood, jason, 89, nose



    I want it to look like this
    100, Dolphin
    100, 255
    100, 9--
    100, sarah
    100, jaemeson
    179, Router
    179, flood
    179, jason
    179, 89
    179, nose
    • To post as a guest, your comment is unpublished.
      skyyang · 1 years ago
      Hello, Dave,
      To solve your problem, please use the below VBA code: (Note: When you select the data range that you want to transpose, please exclude the header row.)

      Sub TransposeUnique_2()
      Dim xLRow, xLCount As Long
      Dim xRg As Range
      Dim xOutRg As Range
      Dim xObjRRg As Range
      Dim xTxt As String
      Dim xCount As Long
      Dim xVRg As Range
      On Error Resume Next
      xTxt = ActiveWindow.RangeSelection.Address
      Set xRg = Application.InputBox("please select data range:", "Kutools for Excel", xTxt, , , , , 8)
      Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
      If xRg Is Nothing Then Exit Sub
      If (xRg.Rows.count < 2) Or _
      (xRg.Areas.count > 1) Then
      MsgBox "Invalid selection", , "Kutools for Excel"
      Exit Sub
      End If
      Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
      If xOutRg Is Nothing Then Exit Sub
      Application.ScreenUpdating = False
      xLCount = xRg.Columns.count
      For xLRow = 1 To xRg.Rows.count
      Set xObjRRg = Range(xRg.Cells(xLRow, 2), xRg.Cells(xLRow, xLCount)).SpecialCells(xlCellTypeConstants)
      xObjRRg.Copy
      xOutRg.Offset(, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
      Application.CutCopyMode = False
      Range(Cells(xOutRg.Row, xOutRg.Column), Cells(xOutRg.Row + xObjRRg.count - 1, xOutRg.Column)).Value = xRg.Cells(xLRow, 1).Value
      Set xOutRg = xOutRg.Offset(RowOffset:=xObjRRg.count)
      Next
      Application.ScreenUpdating = True
      End Sub
      • To post as a guest, your comment is unpublished.
        Anna · 1 years ago
        Thank you, it works perfectly, you saved me 2 days! :)
  • To post as a guest, your comment is unpublished.
    Gino · 1 years ago
    With the formula below:

    =IFERROR(INDEX($B$2:$B$45, MATCH(0, COUNTIF($D2:D2,$B$2:$B$45)+IF($A$2:$A$10<>$D2, 1, 0), 0)), 0)

    How can I transpose the data using approximate matches? Say, I want to extract all the values from Column B that match the first 9 characters / digits from Column A? Column B has 11 characters while A only 9. thank you!
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    Guest · 1 years ago
    i want to transpose duplicate values too (all values - unique + duplicate) and not just unique values. Can you give the formula for that too.
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    Aidan · 1 years ago
    Is there a way of doing this in reverse? I.e. data in rows of varying length and so sorting it into two columns? See attached.
  • To post as a guest, your comment is unpublished.
    Didin Mathew · 1 years ago
    How to do the transpose if B column doesn't have unique values but still need those values
    KTE 100
    KTE 100
    Assuming that they are two different transaction
    • To post as a guest, your comment is unpublished.
      skyyang · 1 years ago
      Hi,Didin,

      Can you give your problem more clearly or detailed?
      You can insert an example screenshot for your problem.
      Thank you!
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    Sanjeev Chidambaram · 2 years ago
    I just want to do the opposite. Like i have the end result already, and i want to achieve the first step.
    • To post as a guest, your comment is unpublished.
      Chris · 2 years ago
      I am looking for the same thing
      • To post as a guest, your comment is unpublished.
        Juan Carlos · 1 years ago
        Did you find any solution for the opposite scenario? Thanks!
        • To post as a guest, your comment is unpublished.
          Prial · 1 years ago
          I want to do the opposite as well. Any solution you got gents?
          • To post as a guest, your comment is unpublished.
            skyyang · 1 years ago
            Hello, guys,
            To get the opposite result based on the example of this article, you can apply the following VBA code: (Note:When selecting the data range that you want to transpose, please exclude the header row)

            Sub TransposeUnique_2()
            Dim xLRow, xLCount As Long
            Dim xRg As Range
            Dim xOutRg As Range
            Dim xObjRRg As Range
            Dim xTxt As String
            Dim xCount As Long
            Dim xVRg As Range
            On Error Resume Next
            xTxt = ActiveWindow.RangeSelection.Address
            Set xRg = Application.InputBox("please select data range:", "Kutools for Excel", xTxt, , , , , 8)
            Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
            If xRg Is Nothing Then Exit Sub
            If (xRg.Rows.count < 2) Or _
            (xRg.Areas.count > 1) Then
            MsgBox "Invalid selection", , "Kutools for Excel"
            Exit Sub
            End If
            Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
            If xOutRg Is Nothing Then Exit Sub
            Application.ScreenUpdating = False
            xLCount = xRg.Columns.count
            For xLRow = 1 To xRg.Rows.count
            Set xObjRRg = Range(xRg.Cells(xLRow, 2), xRg.Cells(xLRow, xLCount)).SpecialCells(xlCellTypeConstants)
            xObjRRg.Copy
            xOutRg.Offset(, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
            Application.CutCopyMode = False
            Range(Cells(xOutRg.Row, xOutRg.Column), Cells(xOutRg.Row + xObjRRg.count - 1, xOutRg.Column)).Value = xRg.Cells(xLRow, 1).Value
            Set xOutRg = xOutRg.Offset(RowOffset:=xObjRRg.count)
            Next
            Application.ScreenUpdating = True
            End Sub
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    Pradeep · 2 years ago
    First step itself fails
    =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) gives Value Not Available error
  • To post as a guest, your comment is unpublished.
    Piyush · 2 years ago
    This was fantastic.
    I had an excel with around 2000 unique values in row A and couldn't have managed this exercise without your help.

    Many many thanks.
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    Tim · 2 years ago
    How would I go in the opposite direction? From multiple columns into a single column? Thanks in advance!

    Tim