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 How to transpose cells in one column based on unique values in another column?

Supposing, you have a range of data which contains two columns, now, you want to transpose cells in one column to horizontal rows based on unique values in another column to get the following result. Do you have any good ideas to solve this problem in Excel?

doc transpose unique values 1

Transpose cells in one column based on unique values with formulas

Transpose cells in one column based on unique values with VBA code

Transpose cells in one column based on unique values with Kutools for Excel



With the following array formulas, you can extract the unique values and transpose their corresponding data into horizontal rows, please do as follows:

1. Enter this array formula: =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) into a blank cell, D2, for example, and press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:

doc transpose unique values 2

Note: In the above formula, A2:A16 is the column that you want to list the unique values from, and D1 is the cell above this formula cell.

2. Then drag the fill handle down to the cells to extract all the unique values, see screenshot:

doc transpose unique values 3

3. And then go on entering this formula into cell E2: =IFERROR(INDEX($B$2:$B$16, MATCH(0, COUNTIF($D2:D2,$B$2:$B$16)+IF($A$2:$A$16<>$D2, 1, 0), 0)), 0), and remember to press Shift + Ctrl + Enter keys to get the result, see screenshot:

doc transpose unique values 4

Note: In above formula: B2:B16 is the column data that you want to transpose, A2:A16 is the column that you want to transpose the values based on, and D2 contains the unique value that you have extracted in Step 1.

4. Then drag the fill handle to right of the cells that you want to list the transposed data until displays 0, see screenshot:

doc transpose unique values 5

5. And then continue dragging the fill handle down to the range of cells to get the transposed data as following screenshot shown:

doc transpose unique values 6


May be the formulas are complex for you to understand, here, you can run the following VBA code to get the desired result you need.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Transpose cells in one column based on unique values in another column:

Sub transposeunique()
'updateby Extendoffice 20151207
    Dim xLRow As Long
    Dim i As Long
    Dim xCrit As String
    Dim xCol  As New Collection
    Dim xRg As Range
    Dim xOutRg As Range
    Dim xTxt As String
    Dim xCount As Long
    Dim xVRg As Range
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("please select data range(only two columns):", "Kutools for Excel", xTxt, , , , , 8)
    Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
    If xRg Is Nothing Then Exit Sub
    If (xRg.Columns.Count <> 2) Or _
       (xRg.Areas.Count > 1) Then
        MsgBox "the used range is only one area with two columns ", , "Kutools for Excel"
        Exit Sub
    End If
    Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
    If xOutRg Is Nothing Then Exit Sub
    Set xOutRg = xOutRg.Range(1)
    xLRow = xRg.Rows.Count
    For i = 2 To xLRow
        xCol.Add xRg.Cells(i, 1).Value, xRg.Cells(i, 1).Value
    Next
    Application.ScreenUpdating = False
    For i = 1 To xCol.Count
        xCrit = xCol.Item(i)
        xOutRg.Offset(i, 0) = xCrit
        xRg.AutoFilter Field:=1, Criteria1:=xCrit
        Set xVRg = xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible)
        If xVRg.Count > xCount Then xCount = xVRg.Count
        xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible).Copy
        xOutRg.Offset(i, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
        Application.CutCopyMode = False
    Next
    xOutRg = xRg.Cells(1, 1)
    xOutRg.Offset(0, 1).Resize(1, xCount) = xRg.Cells(1, 2)
    xRg.Rows(1).Copy
    xOutRg.Resize(1, xCount + 1).PasteSpecial Paste:=xlPasteFormats
    xRg.AutoFilter
    Application.ScreenUpdating = True
End Sub

3. Then press F5 key to run this code, and a prompt box will pop out to remind you select the data range that you want to use, see screenshot:

doc transpose unique values 7

4. And then click OK button, another prompt box will pop out to remind you to select a cell to put the result, see screenshot:

doc transpose unique values 8

6. Click OK button, and the data in column B has been transposed based on unique values in column A, see screenshot:

doc transpose unique values 9


If you have Kutools for Excel, combining the Advanced Combine Rows and Split Cells utilities, you can quickly finish this task without any formulas or code.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to use. (If you want to keep the original data, please copy and paste the data to another location firstly.)

2. Then click Kutools > Content > Advanced Combine Rows, see screenshot:

doc transpose unique values 10

3. In the Combine Rows Based on Column dialog box, please do the following operations:

(1.) Click the column name that you want to transpose data based on, and select Primary Key;

(2.) Click another column that you want to transpose, and click Combine then choose one separator to separate the combined data, such as space, comma, semicolon.

doc transpose unique values 11

4. Then click Ok button, the data in column B has been combined together in one cell based on the column A, see screenshot:

doc transpose unique values 12

5. And then select the combined cells, and click Kutools > Text > Split Cells, see screenshot:

doc transpose unique values 13

6. In the Split Cells dialog box, select Split to Columns under the Type option, and then choose the separator which separate your combined data, see screenshot:

doc transpose unique values 14 14

7. Then click Ok button, and select a cell to put the split result in the popped out dialog box, see screenshot:

doc transpose unique values 15

8. Click OK, and you will get the result as you need. See screenshot:

doc transpose unique values 16

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  • To post as a guest, your comment is unpublished.
    Sean Vizcarrondo · 2 months ago
    So I am working for a company. We have columns for info such as Last name, first name, rank, section, phone number, address. Is there a way I can use a similar formula to transpose the entire row of info to a column by names?
  • To post as a guest, your comment is unpublished.
    kumar · 3 months ago
    Hi can we add each row and give the output in one column, with the above functionality.
  • To post as a guest, your comment is unpublished.
    Raj · 3 months ago
    Need to get the same out put but for predefined columns to be selected would be ($A,$B) and need the output column Position on $D$1.
    If any one have idea's that would be a great help!!!!
  • To post as a guest, your comment is unpublished.
    Kate · 6 months ago
    =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) worked for me to transpose the unique values of a column into a new column BUT...is there a way to ad in a sort function so that the new column created is transposed in ascending order?


    Thanks!
  • To post as a guest, your comment is unpublished.
    Prial · 8 months ago
    Same as Dave, I need to do the exactly opposite of this. Table 2 to transpose to Table 1. Input Table 2, Output Table 1.