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 How to transpose cells in one column based on unique values in another column?

Supposing, you have a range of data which contains two columns, now, you want to transpose cells in one column to horizontal rows based on unique values in another column to get the following result. Do you have any good ideas to solve this problem in Excel?

doc transpose unique values 1

Transpose cells in one column based on unique values with formulas

Transpose cells in one column based on unique values with VBA code

Transpose cells in one column based on unique values with Kutools for Excel


With the following array formulas, you can extract the unique values and transpose their corresponding data into horizontal rows, please do as follows:

1. Enter this array formula: =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) into a blank cell, D2, for example, and press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:

doc transpose unique values 2

Note: In the above formula, A2:A16 is the column that you want to list the unique values from, and D1 is the cell above this formula cell.

2. Then drag the fill handle down to the cells to extract all the unique values, see screenshot:

doc transpose unique values 3

3. And then go on entering this formula into cell E2: =IFERROR(INDEX($B$2:$B$16, MATCH(0, COUNTIF($D2:D2,$B$2:$B$16)+IF($A$2:$A$16<>$D2, 1, 0), 0)), 0), and remember to press Shift + Ctrl + Enter keys to get the result, see screenshot:

doc transpose unique values 4

Note: In above formula: B2:B16 is the column data that you want to transpose, A2:A16 is the column that you want to transpose the values based on, and D2 contains the unique value that you have extracted in Step 1.

4. Then drag the fill handle to right of the cells that you want to list the transposed data until displays 0, see screenshot:

doc transpose unique values 5

5. And then continue dragging the fill handle down to the range of cells to get the transposed data as following screenshot shown:

doc transpose unique values 6


May be the formulas are complex for you to understand, here, you can run the following VBA code to get the desired result you need.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Transpose cells in one column based on unique values in another column:

Sub transposeunique()
'updateby Extendoffice
    Dim xLRow As Long
    Dim i As Long
    Dim xCrit As String
    Dim xCol  As New Collection
    Dim xRg As Range
    Dim xOutRg As Range
    Dim xTxt As String
    Dim xCount As Long
    Dim xVRg As Range
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("please select data range(only two columns):", "Kutools for Excel", xTxt, , , , , 8)
    Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
    If xRg Is Nothing Then Exit Sub
    If (xRg.Columns.Count <> 2) Or _
       (xRg.Areas.Count > 1) Then
        MsgBox "the used range is only one area with two columns ", , "Kutools for Excel"
        Exit Sub
    End If
    Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
    If xOutRg Is Nothing Then Exit Sub
    Set xOutRg = xOutRg.Range(1)
    xLRow = xRg.Rows.Count
    For i = 2 To xLRow
        xCol.Add xRg.Cells(i, 1).Value, xRg.Cells(i, 1).Value
    Next
    Application.ScreenUpdating = False
    For i = 1 To xCol.Count
        xCrit = xCol.Item(i)
        xOutRg.Offset(i, 0) = xCrit
        xRg.AutoFilter Field:=1, Criteria1:=xCrit
        Set xVRg = xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible)
        If xVRg.Count > xCount Then xCount = xVRg.Count
        xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible).Copy
        xOutRg.Offset(i, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
        Application.CutCopyMode = False
    Next
    xOutRg = xRg.Cells(1, 1)
    xOutRg.Offset(0, 1).Resize(1, xCount) = xRg.Cells(1, 2)
    xRg.Rows(1).Copy
    xOutRg.Resize(1, xCount + 1).PasteSpecial Paste:=xlPasteFormats
    xRg.AutoFilter
    Application.ScreenUpdating = True
End Sub

3. Then press F5 key to run this code, and a prompt box will pop out to remind you select the data range that you want to use, see screenshot:

doc transpose unique values 7

4. And then click OK button, another prompt box will pop out to remind you to select a cell to put the result, see screenshot:

doc transpose unique values 8

6. Click OK button, and the data in column B has been transposed based on unique values in column A, see screenshot:

doc transpose unique values 9


If you have Kutools for Excel, combining the Advanced Combine Rows and Split Cells utilities, you can quickly finish this task without any formulas or code.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to use. (If you want to keep the original data, please copy and paste the data to another location firstly.)

2. Then click Kutools > Merge & Split > Advanced Combine Rows, see screenshot:

3. In the Combine Rows Based on Column dialog box, please do the following operations:

(1.) Click the column name that you want to transpose data based on, and select Primary Key;

(2.) Click another column that you want to transpose, and click Combine then choose one separator to separate the combined data, such as space, comma, semicolon.

doc transpose unique values 11

4. Then click Ok button, the data in column B has been combined together in one cell based on the column A, see screenshot:

doc transpose unique values 12

5. And then select the combined cells, and click Kutools > Merge & Split > Split Cells, see screenshot:

6. In the Split Cells dialog box, select Split to Columns under the Type option, and then choose the separator which separate your combined data, see screenshot:

doc transpose unique values 14 14

7. Then click Ok button, and select a cell to put the split result in the popped out dialog box, see screenshot:

doc transpose unique values 15

8. Click OK, and you will get the result as you need. See screenshot:

doc transpose unique values 16

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Comments (56)
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This comment was minimized by the moderator on the site
How would I go in the opposite direction? From multiple columns into a single column? Thanks in advance! Tim
This comment was minimized by the moderator on the site
This was fantastic. I had an excel with around 2000 unique values in row A and couldn't have managed this exercise without your help. Many many thanks.
This comment was minimized by the moderator on the site
First step itself fails =INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) gives Value Not Available error
This comment was minimized by the moderator on the site
I just want to do the opposite. Like i have the end result already, and i want to achieve the first step.
This comment was minimized by the moderator on the site
I am looking for the same thing
This comment was minimized by the moderator on the site
Did you find any solution for the opposite scenario? Thanks!
This comment was minimized by the moderator on the site
I want to do the opposite as well. Any solution you got gents?
This comment was minimized by the moderator on the site
Hello, guys,
To get the opposite result based on the example of this article, you can apply the following VBA code: (Note:When selecting the data range that you want to transpose, please exclude the header row)

Sub TransposeUnique_2()
Dim xLRow, xLCount As Long
Dim xRg As Range
Dim xOutRg As Range
Dim xObjRRg As Range
Dim xTxt As String
Dim xCount As Long
Dim xVRg As Range
On Error Resume Next
xTxt = ActiveWindow.RangeSelection.Address
Set xRg = Application.InputBox("please select data range:", "Kutools for Excel", xTxt, , , , , 8)
Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
If xRg Is Nothing Then Exit Sub
If (xRg.Rows.count < 2) Or _
(xRg.Areas.count > 1) Then
MsgBox "Invalid selection", , "Kutools for Excel"
Exit Sub
End If
Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
If xOutRg Is Nothing Then Exit Sub
Application.ScreenUpdating = False
xLCount = xRg.Columns.count
For xLRow = 1 To xRg.Rows.count
Set xObjRRg = Range(xRg.Cells(xLRow, 2), xRg.Cells(xLRow, xLCount)).SpecialCells(xlCellTypeConstants)
xObjRRg.Copy
xOutRg.Offset(, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
Application.CutCopyMode = False
Range(Cells(xOutRg.Row, xOutRg.Column), Cells(xOutRg.Row + xObjRRg.count - 1, xOutRg.Column)).Value = xRg.Cells(xLRow, 1).Value
Set xOutRg = xOutRg.Offset(RowOffset:=xObjRRg.count)
Next
Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
How to do the transpose if B column doesn't have unique values but still need those values
KTE 100
KTE 100
Assuming that they are two different transaction
This comment was minimized by the moderator on the site
Hi,Didin,

Can you give your problem more clearly or detailed?
You can insert an example screenshot for your problem.
Thank you!
This comment was minimized by the moderator on the site
Hi there,
Could you please help me with below requirement.
Product ----- order
KTE ------ 100KTE ------ 200KTO ------ 300KTO ------ 300
expected output
Product ----- order ----- order ------ order
KTE ------ 100 ------ 200
KTO ------ 300 ------ 300







This comment was minimized by the moderator on the site
I too need the same. I want to display 100 twice is if there in the data
This comment was minimized by the moderator on the site
Can you suggest a formula for that
This comment was minimized by the moderator on the site
Did you ever get a response/resolution to this challenge? I have the same one.
This comment was minimized by the moderator on the site
Is there a way of doing this in reverse? I.e. data in rows of varying length and so sorting it into two columns? See attached.
This comment was minimized by the moderator on the site
i want to transpose duplicate values too (all values - unique + duplicate) and not just unique values. Can you give the formula for that too.
This comment was minimized by the moderator on the site
I need the same
This comment was minimized by the moderator on the site
Did you ever get a response/resolution to this challenge? I have the same one.
This comment was minimized by the moderator on the site
With the formula below:

=IFERROR(INDEX($B$2:$B$45, MATCH(0, COUNTIF($D2:D2,$B$2:$B$45)+IF($A$2:$A$10<>$D2, 1, 0), 0)), 0)

How can I transpose the data using approximate matches? Say, I want to extract all the values from Column B that match the first 9 characters / digits from Column A? Column B has 11 characters while A only 9. thank you!
This comment was minimized by the moderator on the site
I need to do exactly the opposite of this. I have many many columns associated with a row id and I want to paste them into two columns
for example I have
rowid, value, value1, value2, value3, value4, value..225
100, Dolphin, 255, 9--, sarah, jameson, ....
179, Router, flood, jason, 89, nose



I want it to look like this
100, Dolphin
100, 255
100, 9--
100, sarah
100, jaemeson
179, Router
179, flood
179, jason
179, 89
179, nose
This comment was minimized by the moderator on the site
Hello, Dave,
To solve your problem, please use the below VBA code: (Note: When you select the data range that you want to transpose, please exclude the header row.)

Sub TransposeUnique_2()
Dim xLRow, xLCount As Long
Dim xRg As Range
Dim xOutRg As Range
Dim xObjRRg As Range
Dim xTxt As String
Dim xCount As Long
Dim xVRg As Range
On Error Resume Next
xTxt = ActiveWindow.RangeSelection.Address
Set xRg = Application.InputBox("please select data range:", "Kutools for Excel", xTxt, , , , , 8)
Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
If xRg Is Nothing Then Exit Sub
If (xRg.Rows.count < 2) Or _
(xRg.Areas.count > 1) Then
MsgBox "Invalid selection", , "Kutools for Excel"
Exit Sub
End If
Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
If xOutRg Is Nothing Then Exit Sub
Application.ScreenUpdating = False
xLCount = xRg.Columns.count
For xLRow = 1 To xRg.Rows.count
Set xObjRRg = Range(xRg.Cells(xLRow, 2), xRg.Cells(xLRow, xLCount)).SpecialCells(xlCellTypeConstants)
xObjRRg.Copy
xOutRg.Offset(, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
Application.CutCopyMode = False
Range(Cells(xOutRg.Row, xOutRg.Column), Cells(xOutRg.Row + xObjRRg.count - 1, xOutRg.Column)).Value = xRg.Cells(xLRow, 1).Value
Set xOutRg = xOutRg.Offset(RowOffset:=xObjRRg.count)
Next
Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
Thank you, it works perfectly, you saved me 2 days! :)
This comment was minimized by the moderator on the site
Hello Skyyang,
please share the code for 3 columns. Below is the example:
I want the data like: yogesh@gmail.com community 1 view only community 2 view only ...... goyal@gmail.com community 1 view only community 2 view only........

This comment was minimized by the moderator on the site
Hello, ygoyal,

To solve your problem, please apply the below code:

Sub TransposeUnique_2()

Dim xLRow, xLCount As Long

Dim xRg As Range

Dim xOutRg As Range

Dim xObjRRg As Range

Dim xTxt As String

Dim xCount As Long

Dim xVRg As Range

Dim xC, xI, xI1, xI2 As Integer

On Error Resume Next

xTxt = ActiveWindow.RangeSelection.Address

Set xRg = Application.InputBox("please select data range:", "Kutools for Excel", xTxt, , , , , 8)

Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)

If xRg Is Nothing Then Exit Sub

If (xRg.Rows.Count < 2) Or _

(xRg.Areas.Count > 1) Then

MsgBox "Invalid selection", , "Kutools for Excel"

Exit Sub

End If

Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)

If xOutRg Is Nothing Then Exit Sub

Application.ScreenUpdating = False

xLCount = xRg.Columns.Count

For xLRow = 1 To xRg.Rows.Count

Set xObjRRg = Range(xRg.Cells(xLRow, 2), xRg.Cells(xLRow, xLCount)).SpecialCells(xlCellTypeConstants)

On Error Resume Next

xC = (xObjRRg.Count Mod 2)

If xC <> 0 Then

xC = Int(xObjRRg.Count / 2) + 1

Else

xC = Int(xObjRRg.Count / 2)

End If

xI1 = 1

xI2 = 2

For xI = 1 To xC

Range(xObjRRg.Item(xI1), xObjRRg.Item(xI2)).Copy

xOutRg.Offset(, 1).PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=False

Application.CutCopyMode = False

xOutRg.Value = xRg.Cells(xLRow, 1).Value

Set xOutRg = xOutRg.Offset(RowOffset:=1)

xI1 = xI1 + (2)

xI2 = xI2 + (2)

Next

Next

Application.ScreenUpdating = True

End Sub



Please try, hope it can help you!
This comment was minimized by the moderator on the site
Hello Bro, The code is working opposite. Please refer the attached screen shot of requirement.The data available is row-wise and want to transpose the data in columns .
This comment was minimized by the moderator on the site
Hi, ygoyal,
Sorry for replying late, please apply the following code, please try it!

Sub transposeunique()

'updateby Extendoffice

Dim xLRow As Long

Dim i As Long

Dim xCrit As String

Dim xCol As New Collection

Dim xRg As Range

Dim xOutRg As Range

Dim xTxt As String

Dim xCount As Long

Dim xVRg As Range

Dim xFRg, xSRg, xCRg As Range

On Error Resume Next

xTxt = ActiveWindow.RangeSelection.Address

Set xRg = Application.InputBox("please select data range(only 3 columns):", "Kutools for Excel", xTxt, , , , , 8)

Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)

If xRg Is Nothing Then Exit Sub

If (xRg.Columns.Count <> 3) Or _

(xRg.Areas.Count > 1) Then

MsgBox "the used range is only one area with two columns ", , "Kutools for Excel"

Exit Sub

End If

Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)

If xOutRg Is Nothing Then Exit Sub

Set xOutRg = xOutRg.Range(1)

xLRow = xRg.Rows.Count

For i = 2 To xLRow

xCol.Add xRg.Cells(i, 1).Value, xRg.Cells(i, 1).Value

Next

Application.ScreenUpdating = False

Application.ScreenUpdating = False

For i = 1 To xCol.Count

xCrit = xCol.Item(i)

xOutRg.Offset(i, 0) = xCrit

xRg.AutoFilter Field:=1, Criteria1:=xCrit

Set xVRg = xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible)

If xVRg.Count > xCount Then xCount = xVRg.Count

Set xSRg = xRg.Range("B2:B" & xLRow).SpecialCells(xlCellTypeVisible)

Set xCRg = xOutRg.Offset(i, 1)

For Each xFRg In xSRg

xFRg.Copy

xCRg.PasteSpecial

xRg.Range("B1").Copy

xCRg.Offset(-(i), 0).PasteSpecial

xFRg.Offset(0, 1).Copy

Set xCRg = xCRg.Offset(0, 1)

xCRg.PasteSpecial

xRg.Range("c1").Copy

xCRg.Offset(-(i), 0).PasteSpecial

Set xCRg = xCRg.Offset(0, 1)

Next

Application.CutCopyMode = False

Next

xRg.Item(1).Copy

xOutRg.PasteSpecial

xRg.AutoFilter

Application.ScreenUpdating = True

End Sub
This comment was minimized by the moderator on the site
Hey Bro I tried using this code but the excel goes hang when I run this code and could not see the output from the above code. please suggest what to do in this case.
This comment was minimized by the moderator on the site
Hi,
The code works well in my workbook, which Excel version do you use?
This comment was minimized by the moderator on the site
MS Excel 2016
This comment was minimized by the moderator on the site
The code works fine in my Excel 2016 as well, please try it with some smalll range data first.
This comment was minimized by the moderator on the site
Have tested on 160 records but in that still duplicate was there.
This comment was minimized by the moderator on the site
Hi Skyyang, Love this, any chance you could get it to work for four columns? again just using the first two as a comparator, or better still the ability to choose the number of columns before selecting them? I took a look at your script, wouldn't have a clue on how to achieve this...
This comment was minimized by the moderator on the site
Hi Skyyang, Love this, any chance you could get it to work for four columns? again just using the first two as a comparator, or better still the ability to choose the number of columns before selecting them? I took a look at your script, wouldn't have a clue on how to achieve this...
This comment was minimized by the moderator on the site
Bro, pls help in this.
This comment was minimized by the moderator on the site
Hello Bro, still waiting for your help
This comment was minimized by the moderator on the site
Hello <span class="jcm-bullet"></span>
This comment was minimized by the moderator on the site
Same as Dave, I need to do the exactly opposite of this. Table 2 to transpose to Table 1. Input Table 2, Output Table 1.
This comment was minimized by the moderator on the site
=INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) worked for me to transpose the unique values of a column into a new column BUT...is there a way to ad in a sort function so that the new column created is transposed in ascending order?


Thanks!
This comment was minimized by the moderator on the site
Need to get the same out put but for predefined columns to be selected would be ($A,$B) and need the output column Position on $D$1.
If any one have idea's that would be a great help!!!!
This comment was minimized by the moderator on the site
Hi can we add each row and give the output in one column, with the above functionality.
This comment was minimized by the moderator on the site
So I am working for a company. We have columns for info such as Last name, first name, rank, section, phone number, address. Is there a way I can use a similar formula to transpose the entire row of info to a column by names?
This comment was minimized by the moderator on the site
=INDEX($A$2:$A$16, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$16), 0)) worked for me to transpose the unique values of A column into a new column BUT...is there a way to get the all the values in B column to be transposed as given below:

Product Order Date Product Order Order Order Order Order Order Order
KTE 100 3/3/2019 KTE 100 100 100 200 100 150 100
KTO 150 3/3/2019 KTO 150 100 200 100 150 200
KTE 100 3/4/2019 BOT 150 100 200 150 100 200
KTO 100 3/4/2019 COD 200 150 100 150
KTO 200 3/5/2019
KTE 100 3/5/2019
BOT 150 3/5/2019
BOT 100 3/6/2019
KTO 100 3/6/2019
KTE 200 3/6/2019
BOT 200 3/7/2019
COD 200 3/7/2019
KTE 100 3/7/2019
KTO 150 3/7/2019
BOT 150 3/8/2019
KTE 150 3/8/2019
COD 150 3/8/2019
BOT 100 3/9/2019
BOT 200 3/10/2019
COD 100 3/10/2019
KTO 200 3/10/2019
COD 150 3/11/2019
KTE 100 3/11/2019
This comment was minimized by the moderator on the site
The macro did not work. It just copied the contents in cell A1.
This comment was minimized by the moderator on the site
I have a data set in Columns A (Unique ID) - E. Each row has data based on the ID#, there are multiple rows for each ID# but I want one row per ID# with all of the other data in columns (it would be 5 columns long minimum and 25 maximum depending on how many each unique ID has). I found a code but it only works for two columns. I had to concatenate the four columns (not including ID) then delimit after running the macro (lot of work). For 15,000 rows of data this is extra time consuming. Is there an endless column macro that would work? Thanks in advance everyone for your help!
ID CODE ST CODE# DATE
This comment was minimized by the moderator on the site
I have a data set which has multiple IDs in column A, and has connected data in column B. I used the above formula and altered it a bit so that I am transposing the cells in the column B into a row based on the unique ID tied to it in column A. The formula used to identify the unique IDs is: =INDEX($A$2:$A$13409, MATCH(0, COUNTIF($D$1:$D1, $A$2:$A$13409), 0)). The formula used to do the transposing is: =IFERROR(INDEX($B$2:$B$13409, MATCH(0, IF($A$2:$A$13409<>$D2, 1, 0)+COUNTIF($D2:D2,$B$2:$B$13409), 0)), "N/A"). Both given in the article, only slightly altered.

The issue is my data set in column B has duplicates, sometimes appearing one after another, and I need all of the values in the column to be presented in the rows.

The image attached is what I would like the table to show (this is a small sample size, the true dataset has over 13,000 entries). What is happening now is when a repeat value is encountered, it will not count it.
i.e. Row 9 for ID 11980 now only shows 0 -31.79 -0.19 -0.74 N/A N/A .... when what I need it to show instead is 0 0 -31.79 -0.19 -0.74 0 0 N/A N/A ....

Is there a way to work around this issue and resolve it?

Thank you in advance!
This comment was minimized by the moderator on the site
Did you ever get a response/resolution to this challenge? I have the same one.
This comment was minimized by the moderator on the site
I have a data set which has 3 columns presented below:



Column A Column B Column C



Country1 Year1 Value1

Country1 Year2 Value2

Country1 Year3 Value3,



Country2 Year1 Value1

Country2 Year3 Value3,

...........



I need to combine these 3 columns in a table like this:

Year1 Year2 Year3 ................................. YearX



Country1 Value1 Value2 Value3

Country2 Value1 #Missing Value3

.....
.....
.....

CountryX Valuex ..................





The problem i am facing is that for some data in column A i don't have values for each year only for some.(For example country 2 has missing values for Year 2)





Is there a way to work around this issue and resolve it?



Thank you in advance!
This comment was minimized by the moderator on the site
can you please share the code if there are 2 columns to be copied instead of 1. below is the example.
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