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How to count the number of a word or character in an Excel column or cell?

In this article, I introduce some tricks on counting the number of a word or a character in a column or a single cell in Excel sheet.

Count number of instances of a number or word in a column with formula

Count number of instances of a character or word in a cell with formula

Count number of all words in a range with Kutools for Excel


arrow blue right bubble Count number of instances of a number or word in a column with formula

In this section, I introduce a formula to count number of instance of a number or a word in a column.

Select a blank cell, and type this formula =COUNTIF(A1:A10,"Stars"), press Enter key, then it counts the number of instances of the word “Stars” in the column range. See screenshot:
doc count instance of word 1

In the formula, A1:A10 is the column range you want to count word or number from, and Stars is the word you want to count, you can change it to a number or a character or other words as you need.


arrow blue right bubble Count number of instances of a character or word in a cell with formula

If you want to count the number of a character or a word in a single cell, you can try below methods.

Count a specific character in a single cell with formula

Select a blank cell, type this formula =LEN(F1)-LEN(SUBSTITUTE(F1,G1,"")), press Enter key to get the result. See screenshot:
doc count instance of word 2

Tip: in this formula, F1 is the cell you want to count character from, and G1 is the character you want to count, you can change them as you need.

Count a specific word in a single cell with formula

Select an empty cell, type this formula =(LEN(A14)-LEN(SUBSTITUTE(A14,B14,"")))/LEN(B14), press Enter key to get the result. See screenshot:
doc count instance of word 3

Tip: in this formula, A14 is the cell you use, B14 is the word you want to count, you can change them as you need.

Count specific word in a cell with Kutools for Excel

If you do not want to remember formulas, you can apply Kutools for Excel’s Count times a word appears utility to quickly count a specific word in a range.

Kutools for Excel, with more than 300+ handy Excel functions, enhance working efficiency and save working time.
 

1. Select a blank cell that you want to place the counted result, and click Kutools > Formula Helper > Count times a word appears. See screenshot:
doc count instance of word 4

2. In the Formula Helper dialog, select the cell you want to use to count in the Text box, and enter the word you want to count with double quotations into Word box. See screenshot:
doc count instance of word 5

3. Click Ok. Now it count number of the specific word in a cell.
doc count instance of word 6


arrow blue right bubble Count number of all words in a range or cell with Kutools for Excel

In some cases, you may want to count the number of all words in a range or a cell just like the Total count in Word document. Obviously, you can copy the contents of cells to a Word document to count the total number of words, but here I introduce a handy add in tool – Kutools for Excel to you, with its Count words in range utility to quickly count words in a range or cell.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select a blank cell where you will place the counted result, click Kutools > Formula Helper > Count words in range. See screenshot:
doc count instance of word 7

2. In the Formula Helper dialog, select the range you want to count words from into the Range box, see screenshot:
doc count instance of word 8

3. Click Ok. And the total number of words in the selected range has been counted.
doc count instance of word 9

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