How to count the number of a word or character in an Excel column or cell?

In this article, I introduce some tricks on counting the number of a word or a character in a column or a single cell in Excel sheet.

Count number of instances of a number or word in a column with formula

Count number of instances of a character or word in a cell with formula

Count number of all words in a range with Kutools for Excel


arrow blue right bubble Count number of instances of a number or word in a column with formula

In this section, I introduce a formula to count number of instance of a number or a word in a column.

Select a blank cell, and type this formula =COUNTIF(A1:A10,"Stars"), press Enter key, then it counts the number of instances of the word “Stars” in the column range. See screenshot:
doc count instance of word 1

In the formula, A1:A10 is the column range you want to count word or number from, and Stars is the word you want to count, you can change it to a number or a character or other words as you need.


arrow blue right bubble Count number of instances of a character or word in a cell with formula

If you want to count the number of a character or a word in a single cell, you can try below methods.

Count a specific character in a single cell with formula

Select a blank cell, type this formula =LEN(F1)-LEN(SUBSTITUTE(F1,G1,"")), press Enter key to get the result. See screenshot:
doc count instance of word 2

Tip: in this formula, F1 is the cell you want to count character from, and G1 is the character you want to count, you can change them as you need.

Count a specific word in a single cell with formula

Select an empty cell, type this formula =(LEN(A14)-LEN(SUBSTITUTE(A14,B14,"")))/LEN(B14), press Enter key to get the result. See screenshot:
doc count instance of word 3

Tip: in this formula, A14 is the cell you use, B14 is the word you want to count, you can change them as you need.

Count specific word in a cell with Kutools for Excel

If you do not want to remember formulas, you can apply Kutools for Excel’s Count the number of a word utility to quickly count a specific word in a range.
doc count instance of word 6

doc kutools count number of a word 2


arrow blue right bubble Count number of all words in a range or cell with Kutools for Excel

In some cases, you may want to count the number of all words in a range or a cell just like the Total count in Word document. Obviously, you can copy the contents of cells to a Word document to count the total number of words, but here I introduce a handy add in tool – Kutools for Excel to you, with its Count words in range utility to quickly count words in a range or cell.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select a blank cell where you will place the counted result, click Kutools > Formula Helper > Formula Helper. See screenshot:
doc kutools count total words 1

2. In the Formulas Helper dialog, check Filter checkbox, then type "count" into the  textbox to filter the formula relative counting, then click Count total words from the Choose a formula section, and then select the cells you want to count the words in the Range textbox.
doc kutools count total words 2

3. Click Ok. And the total number of words in the selected range has been counted.
doc kutools count total words 3


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